Executive Assistant, (GS-5), Africa Communication Services Unit, ESARO, Johannesburg, South Africa, #128575 (Temporary Appointment, 6 months) at UNICEF

Summary of key functions/accountabilities: 

• Communications Support
• Administrative Support
• Operations Support
• Communications Support
• On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
• Communicate sensitive information to higher level managers.
• Provide routine information pertaining to the work of the division/office.
• Draft responses to written inquiries on routine questions. Coordinate responses to sensitive inquiries.
• Prepare briefing materials for official trips or meetings and follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.

Administrative Support

• Maintain the supervisor’s calendar and arrange meetings.
• Organize official travel on behalf of supervisor.
• Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy. 

Operations Support

• Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
• Maintains and updates a system which monitors the absence of staff.
• Supports management of administrative supplies, office equipment, and updating the inventory of items.
• If you would like to know more about this position, please review the complete 

To qualify as an advocate for every child you will have…

The following minimum requirements:

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work. 
• Work Experience: A minimum of five years of relevant administrative or clerical work experience is required. A relevant degree may be considered in lieu of three years' experience. 
• Language Requirements: Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

The following desirables:

• Developing country work experience and/or familiarity with emergency. 
• Work experience in an international organization or UN agency is desirable.