Creditors Clerk (Foreign and Fertiplant) at AECI Limited

Job Description

• Processing & Payments – Local: Perform 3-way check of all supplier documents once received. Liaison with suppliers in regard to account queries to ensure accurate processing for timeous payment. Raise payments in the AP module of Syspro. Processing of manual and EFT payments into cashbook module of Syspro. Management of supplier relationships. Regular maintenance of supplier master files in the banking systems including supplier limits. Accurate processing of supplier payments in banking system.
• Supplier Master File – Ensure regular maintenance and accuracy of supplier master file information in Syspro including supplier details. Ensure that only active suppliers are available for processing.
• Processing & Payments – International – Maintain supplier database for Fertiplant and AECI Plant Health Namibia as well as AECI Plant Health suppliers from a transport perspective. Regular maintenance of banking master file ensuring beneficiaries on the bank accounts are correct with the most recent information relating to those suppliers and that there are no duplicate or terminated suppliers left on the banking profiles. Ensure only active suppliers are available for processing. Ensure foreign payments are made in accordance with AECI policy with all required documentation in place per AECI policy.
• Bank Reconciliations – Ensure reconciliation items are followed up timeously and effectively cleared thereby ensuring month end and weekly bank reconciliations tie up to the General Ledger and Syspro are in agreement with bank statement. Follow up discrepancies between Syspro, bank statement and General Ledger. Timely reconciliation of bank recons. Ensure correct allocations of supplier payments into relevant General Ledger accounts. Accurate processing to General Ledger accounts. Follow  up on internal queries with Plant Health staff to ensure Creditors are paid accurately and on time. Process standard month end transactions. Act as back-up for other Creditors Clerks in the Dept. Assist with preparation of internal and external audit process.

Qualifications & Experience

• Minimum education Grade 12 with tertiary qualification of a bookkeeping or accounting diploma / Certificate 2 advantageous.
• Minimum of 4-5 years’ relevant work experience as a Creditors Clerk in an accounting environment.
• Must possess a working knowledge of banking payment systems and procedures.
• Proficiency in MS Office (Excel/Word/Outlook)
• Working knowledge of Syspro. 
• Knowledge of .NET advantageous.
• An understanding of basic accounting principles required.