Cost Accountant - Bryanston at Publicis Groupe

Job Description

• Approve Purchase Orders (POs), Cost Estimates (CEs) and invoices in NAV and Chase
• Thoroughly inspect and approve jobs on chase
• Create Supplier POs as and when required
• Send invoices for processing and follow up on payment to avoid overdue
• Every Monday inspects payment selection received from Resources Shared Service Centre and select what’s due for payment.
• Every Wednesday/Thursday upon payments release, inspect all payments made and follow up on unpaid invoices and reasons thereof.
• Prepare for and set up WIP meetings with monthly AEs
• Follow-up on job closures, jobs status and queries with the Team on a regular basis
• Action revenue take-up’s, revenue recognition and job closures ensuring that all completed and finished jobs, the supports are attached on the job bag.
• Prepare month end reports i.e., WIP Ageing, Debit WIP, Open POs for processing to Resources Shared Service Centre GL Team
• Review of balance sheet reconciliations and inspection of support saved by the Resources Shared Service Centre GL Team.
• Prepare support for the Finance packs for monthly Business Unit Finance meetings with the MDs.
• Monthly actuals reporting to Global Group; checking balance sheet recons to ensure items are cleared promptly; checking allocation of house costs in NAV and ensuring relevant accruals are raised; Prepare analytical review of monthly results and balance sheet.
• Assist in Periodic Budget preparation; Collating the revenue forecasts from the Client service heads; Forecast overhead costs; Analyze variances vs Commit/previous Forecast

Urgent Payments

• Attend to ad-hoc urgent payment for shoots etc.
• Check if we have billed client for the urgent payment request
• Send urgent payment for FC Approval
• Put the urgent payment on an excel sheet and send to Resources
• Check/Follow up on the payment once done and inform the Agency contact person and

Ad-hoc

• Monthly review and comments on the Creditors age analysis on 60+
• Monthly review and comments on the Debtors age analysis on 60+
• Create POs for America express business travel invoices and send for processing
• Create New vendors
• Update vendor information and payment terms when resources require updated info
• Monthly Accounts Payable (AP) review meeting
• Monthly Debtors’ (AR) meeting
• Weekly internal Finance meetings
• Prepare support for monthly Business Unit Finance meetings.
• Send reminders for billing deadlines to the Team