Coordinator: Operations & Facilities (Durban) at Mustek Limited

Responsibilities:

• Coordinate the day-to-day operations of building maintenance activities. Participates in the development, recommendation, and administration of policies, procedures, and processes in support of departmental operations. Responds to inquiries and requests from internal departments and co-ordinate services rendered by external sources. Responsible for determining and recommending training needs and planning, coordinating, and overseeing the day-to-day operations.

Responsibilities:

• Co-ordinating the receiving function, completing manifest, documenting all incoming assessing damages, documenting all discrepancies, taking the necessary measures with the relevant parties to sort all discrepancies out.
• Co-ordinating the dispatch department, ensuring the smooth running of the department, handling of queries that can’t be handled by dispatch clerk. Taking necessary measures with relevant parties to resolve any issues the department may be facing.
• Co-ordinating the collections department, ensuring smooth running of the department, handling of queries that can’t be handled by front counter staff, taking necessary measures with relevant parties to resolve any issues the department may be facing.
• Co-ordinating the stores department, ensuring smooth running of department, handling of queries that can’t be handled by the store men, taking necessary measures with relevant parties to resolve any issues the department may be facing.
•  Co-ordinating credits function and processing of incoming customer credits, Processing of all IBT transfer credits.
• Staff management, ensuring the necessary departments are covered when other staff members are on leave, arranging casual Labor when required, training of new staff, and current staff of all new procedures and protocols.
• Liaising with various service providers involved in inbound and outbound Logistics, maintaining relationships to ensure maximum efficiency and better turnaround time on services.
• Basic warehouse upkeep, ensuring basic health and safety standards, such as all goods to be stored on pallets no unauthorized entry, Monitoring E-waste, monitoring all visitors in the warehouse.
• Monitoring push reports, ordering stock that goes on backorder on system, Monitoring backorders that are backordered on the system, ordering of all stock as directed by Line Manager
• Attending to all queries and enquiries relevant to the department, supporting sales staff to reach customer satisfaction at the same time at a cost-effective method.
• Liaising with security service providers ensuring ongoing security compliance for the premises, reporting incidents to senior management, implementation of new security protocol and procedures.
• Reporting building maintenance issues, procurement of service providers for building maintenance, supervising workmanship ensuring it is completed within timeframe and according to specification.

Requirements

Qualification and Experience:

• Matric
• Valid Drivers license
• Supply Chain & Operations Management Qualification
• Minimum 5 years’ Experience in warehousing
• Minimum 5 Years’ Experience in Operations/Logistics

Skills and Knowledge:

• Receiving
• Store Control
• Dispatching
• Credit Returns
• Critical thinking and Problem solving
• Teamwork and collaboration
• Professionalism and strong work etic
• Oral and written communication skills
• Intermediate Microsoft literacy skills
• Competent in operating Warehousing information systems