Chief Buyer at Armscor

PURPOSE OF THE JOB:

• Responsible for placement of orders with suppliers in the procurement division, communicate with suppliers with regard to the orders placed and provide inputs to the Armscor procurement procedures and policies

CRITICAL PERFORMANCE AREAS:

•  Review the quotations requested by buyers/assistant buyers from suppliers that they quoted according to the specifications before signing the evaluation form or sheet.
•  Inspect the documents submitted by suppliers to ensure that the critical criteria that
• was set on the RFQ request is complied with.
•  Evaluate and assess request to quote based on the 80% price 20% BEE to determine the preferred bidder.
•  Capture, print the order from KBA system and send it to the preferred supplier by email.
•  Resolve any dispute with suppliers relating to orders issued.
•  Cancellation of the order by following the proper process in accordance with terms and conditions of placement of the order A-STD-0020.
•  Close-off all open orders on the KBA system after deliveries and payments are made and submit the files for archiving to the registry.
•  Perform orders amendment on KBA system after approval has been obtained and communicate with suppliers.
•  Negotiate prices with suppliers where the preferred bidder quoted above the market value.
•  Inspect tax compliance status of suppliers on CSD before orders are placed.
•  Write a letter-notifying suppliers to rectify their tax compliance status within 7 days if it shows non-compliance.
•  Update the Tracking tool for progress on users request submitted to procurement.
•  Attend to Internal and External queries regarding the request to quote by providing feedback on queries to Stakeholders.
•  Communicate progress to the users regarding their requirements.
•  Assist new suppliers with registration to National Treasury Central Supplier Database Systems (CSD).
•  Application of the Public Finance Management Act (PFMA), Preferential Procurement Policy Framework Act (PPPFA), Defense Sector Code, National Treasury Regulations
•  Complete BEE memorandum for the approval of the BEE level by Armscor Head Quarters BEE Division, so that procurement processes can proceed.
•  Complete BEE scorecards from the BEE certificates and affidavits supplied by service provider for approval by BEE Division, so that procurement processes can proceed.
•  Review, compare analyse and approve products and services to be purchased
•  Maintain good stakeholder supplier relations, internal and external (Suppliers)
•  Researching and evaluating prospective suppliers.

QUALIFICATIONS:

•  B Com Degree / B Tech in Supply Chain.

EXPERIENCE:

•  Minimum of 5 years’ relevant experience in Procurement environment.

SPECIAL PROFICIENCY/SKILLS:

•  Knowledge of Procurement Policies
•  Knowledge of Procurement Processes
•  Knowledge of Public Finance Management Act (PFMA), National Treasury
• Regulations, Defence Sector Code and Preferential Procurement Policy Framework
• Act