Central Administrator - Jhb North or Head Office at PPS

Job Advert Summary    

• A central administrator role, will be responsible to support the Area General Manager with a variety of administrative duties, planning tasks and executing overall central administration management. This role will assist in coordinating, planning, reporting, leads management and business liaison across the central region. The incumbent should be adaptable at navigating team dynamics, building stakeholder relationships, sales driven and serve as a catalyst for high quality business relations across the PPS business.

Minimum Requirements    
Education: 

• Matric.
• Bachelor’s degree or the relevant business-related qualification.
• Secretarial Courses (Advantageous).

Experience:

• 4-5 years’ experience in Financial services industry including at least 3 years’ experience in liaison at management and senior management level.
• Demonstrated experience in preparation of proposals, reporting and project management.
• Experience in leading and engaging with various internal and external stakeholders at all levels.
• PPS Product knowledge will be an advantage. 

Knowledge and Skills :

• Problem solving skills.
• Strong analytical skills.
• Attention to detail.
• Strong stakeholder management.
• Excellent report writing skills.
• Budget management.
• Sound communication skills (verbal and written).
• The incumbent will be trained on PPS Systems and Products.
• Advanced Excel, PowerPoint and Visio skills

Competencies:

• Change Navigation.
• Commercial Acumen.
• Sales administration.
• Decision-making abilities.

Duties and Responsibilities    

• Performs the full administrative duties for the central region, including preparing presentations, reports, minutes and other tasks.
• Prepare and compile high quality monthly reporting from the various Area Managers into consolidated central report for submission to Business Units and Exco reporting.
• Communicate and prioritise important issues within the business appropriately.
• Required to represent AGM on ad hoc projects, meetings and events as required.
• Respond timeously and professionally to a variety of ad hoc projects, business issues, client requests and stakeholder requests that impact across the area of responsibilities.
• Coordinating functions, conferences and travel arrangements.
• Propensity to manage pressure and stakeholder relationships at all levels, as well as be a liaison between regions and other departments.
• General secretarial duties (diary management, email management, organizing, planning, screening calls, distribution of reports, minutes, etc).
• Budget administration and management.
• Fulfilment of ad hoc requests from AGM and management team through the provision of relevant solutions.
• Provide thorough preparation packs for all engagements and meetings with the accurate information for the Area General Manager.
• Required to investigate and research various ad-hoc business-issues, strategic initiatives and developments.
• Analyse and interpret relevant report findings to translate the report data into understandable management information.
• Collaborates with key stakeholders to improve business, stakeholder experiences and contribute meaningfully towards the External Distribution business strategy.