Assistant Manager: Payroll at UMALUSI

Requirements

• A Three-year post matric qualification in Human Resources Management, Financial Accounting/Management or equivalent, with three (3) years of relevant experience, as well as two (2) years of supervisory experience 
• Knowledge and experience of Sage 300 People. 
• Knowledge of Information and Records Management
• Knowledge and experience in payroll management and implementation of the organization 
• Microsoft Office with Advanced Excel is a prerequisite 
• Knowledge of the BCEA and regulations pertaining to Human Resources Management and Document management Legislative frameworks 
• Ability to work independently, handle confidential matters and work under pressure and meet due dates. 
• Willingness to work extended hours as and when required. 

Additional Advantages: 

• Excellent administrative, communication (verbal and written), and client relations and organizational skills. 
• Accuracy in data capturing. Knowledge and experience in Pastel and knowledge of file plan implementation will be an added advantage. 
• Knowledge and experience in uploading payroll files to banking applications. 
•  Supervisory skills.

Duties
Main Duties: 

• Manage the payroll office and ensure payment compliance 
•  Ensure that monthly salaries and external payments are effected by the Payroll Practitioner through verification. Ensure that all yearly increments/adjustments/increases in allowances are effected accordingly where applicable. 
• Assist with internal and external stakeholder queries pertaining to payroll matters. 
• Develop, implement, and maintain policies and procedures. 
• Provide a monthly report to the HCM Manager on the payroll and records and information sub-units regarding progress and/or any challenges. 
• Oversee the monthly payroll process by verifying the staff remuneration – salaries, additional benefits, and claims. 
• Reconciliation and payment of salary deductions to other government agencies and third parties. 
• Ensure that the accurate statutory reports are submitted timeously. 
• Ensure compliance with all tax submission and requirements and UIF submission and requirements. 
• Ensure that Sage 300 payroll records are inter-phased with Pastel monthly before the 5th of each calendar month for the previous month. 
• Must be able to draw and compile of management reports from the payroll system for use by the executives, internal auditors, and external auditors. 
• Compiling of monthly schedules of expenditure and other reporting from the payroll system regarding annual reporting requirements. 
• Manage the registry office and ensure compliance with the file plan Ensure compliance with the file plan. Ensure that a retention and disposal program is done. 
• Develop, implement, and maintain Payroll and Information and Records Policies and Procedures. 
• Provide a monthly report to the HCM Manager on the Payroll and Information and Records sub-units regarding progress and/or any challenges. Attend to all document management-related enquiries from staff members. 
• Manage the off-site storage of documents and records.