Administrator at Apex Group

Role summary

• Apex is currently seeking an Administrator to join our growing Accounting teams within our various divisions. The role focuses on providing assistance to the team managers to provide administrative support to a wide range of existing clients.

Key responsibilities

• Work closely with the Relationship Managers to provide a quality and efficient service to the customers of the Private Debt & Capital Markets division;
• Support in the preparation of our invoices to the clients and other client related invoices, as well as the maintenance of client invoice schedules;
• Handling day to day operations of the companies and responding to clients’ request in a timely manner;
• Inputting investor and 3rd party payments onto Apex internal systems;
• Contact with client notaries, law firms, banks, auditors, tax advisors and arrange signing of documents;
• Incorporation/Set-up of companies (liaising with notary, corporate and KYC documentation, creation of administrative records);
• Oversee the coordination of all the requests in relation to legal queries, updating procedures and processes accordingly;
• Responsible for filing of the Companies’ records, archiving and handle administrative tasks (filing of financial reports with regulators);
• Actively collaborating with colleagues;
• Ensure that Directors and Managers are being updated on a regular basis on day to day matters;
• Escalating any issue to Managers and strict follow up on pending issues;
• Ensuring that all day-to-day matters required to be completed are performed in a timely and satisfactory manner;
• Assist with ad-hoc projects;
• Accurate time recording.

Skills / experience

• Third level business qualification would be an advantage;
• Law Degree;
• Excellent communication skills;
• Motivated and driven.