Administrative Officer - Bloemfontein at Clover S.A. Proprietary Limited

PURPOSE OF THE POSITION: 

• Ensure administrative controls within area of responsibility. 

RESPONSIBILITIES: 

• Perform secretarial tasks as per to the following positions. 
• Perform administrative tasks.   
• Administer and monitor expenses.  
• Assist with general departmental needs.  

Requirements

• NATIONAL DIPLOMA
• Business English: Fluent
• Computer literacy (Intermediate)
• Relevant experience in applying job-related concepts, techniques and processes at the required level. 

Competencies

• Proactive and action orientated. 
• Approaches situations with an open mind and solves problems creatively. 
• Clear and sound reasoning ability 
• Maintains high standards. 
• Collaborate with others to achieve a common objective. 
• Interpersonal effectiveness 
• Commitment and motivation 
• Administrativecapabilities  
• Customer orientated. 
• Communicates effectively and efficiently.
• Ability to plan and organize. 

Duties and Responsibilities

Perform secretarial tasks as per to the following positions. 

• Distribution Manager

Perform administrative tasks.   

• Responsible for administrativecontrols  
• Ensure filing, storage, and security of documents. 
• Co-ordinate the repair and maintenance of computer and office equipment 
• Respond to customer queries. 
• Deal with administrativequeries  
• Reconcile stock and place orders e.g., driver clothing etc.

Administer and monitor expenses.  

• Ensure data/transactions are properly recorded and entered the DFSA accounting system.
• Assist with the annual audit. 
• Maintain financial files and records. 
• Issue, code and authorize purchase orders. 
• Reconcile the accounts payable. 
• Administer accounts and prepare payments. 

Assist with general departmental needs.  

• Support with ad-hoc requests 
• Prepare presentations. 
• Arrange functions, meetings, workshops etc. 
• Make flight, travel, and accommodations arrangements (domestic and abroad)