Admin Controller Trip Recon at RCL Foods

Job Description

• RCL Foods is seeking an Admin Controller – Trip Recon to Support the Financial Controller in oversight of Trip Recon and the financial impact thereof. This individual will be responsible for the Management of the full trip recon and claims admin function as well as scanning and Financial Reporting
• The role is based in Linbro Park and offers a Cellphone Allowance 
• Minimum Requirements
• Minimum of relevant completed Financial post matric qualification (B Comm, CIMA, etc)
• Minimum of 3 - 5 years of financial accounting experience, preferably including exposure to Logistics and Cold Storage Warehousing environment
• Minimum of 3 – 5 years experience in supervisory/controller capacity
• Significant interaction with senior management within an organization
• SAP experience is highly beneficial
• BW experience beneficial
• Highly proficient in Excel & Powerpoint

Duties & Responsibilities

• General  Controls & Reporting
• Compile daily progress reports on the status of the of outstanding shipments and the risk thereof:
• Daily reporting on shorts/ overs and analyzing the gaps in the system.
• Create, maintain and present weekly and monthly “snapshot” reports to track and trend overall area of responsibility performance
• Share relevant data with Depot Management teams to assist in addressing core issues, generate action plans and drive correct behaviour.
• Develop an in-depth- database of the organisations and policies
• Assist Finance Controller with month-end, clearing, and cut,-off procedures.
• Prepare monthly clearing journals for Month-end.
• Assist and work closely with Internal and External Audit when required 
• Ensure Audit reports are clean and items kept to a minimum.
• Ensure compliance of all with RCL & Vector Policies and Procedures
• Complete daily Admin controller checklists and report on identified potential risk.
• Compile End of Shift report to indicate completed tasks and outstanding tasks to be actioned. (Monitoring tool)
• Manage and maintain good stathe finding relationships between Principals.
• Oversee both day and nights shift 

Claims & Queries

• Implement and maintain a pro-active approach to Claims Management.
• Validate Non-conformance advice register with claims raised by principal.
• Pro-actively involves and follows up follow these stakeholders to improve and maintain the Claims process, thereby reducing queries from support of the fice, reducing costs and improve findings
• Streamline existing processes and paper trails in order to minimise the risk of human error and improve speed of the information delivery
• Assist the Support office with outstanding queries and credits on a daily/weekly basis.
• Validate, approve & Process claims from Principals.

Stock Control

• Assist with daily stock control by reviewing daily stock variance reports. Stock loss Tracker and analysis of the report to ensure all losses are accounted for.
• Review discrepancies on this report and follow up on exceptions – ensure relevant departments are held accountable for actions to be taken.  Maintain a record of actions taken.
• Analyze and cross referecross-reference from these reports to build a database.
• Assist Finance Controller by managing and Controlling
• Monthly stock counts.
• Conduct bi-annual asset verifications and tag all assets.

Scanning

• Ensure daily scanning of triprecon shipments and that nothing is outstanding older than 3 days for local deliveries and 7 days for Primary, Sleep Outs and Xdocs.
• Control and manage the daily scanning of POD’s as well aPODsorting on the report with anything out of the normal KPI’s.
• DriveKPIsect behavior for behavior monitoring & tracking the Stock team on Scanning duties.
• Work closely with the Warehouse Manager, Controller, Principals, and other depo, ts to ensure any missing documentation or GRNs are folloGRNsp immediately the next day and that it gets resolved.

Cost Control

• Participate in investigations and audits to support initiatives designed to control costs and mamaximize profits
• Continuous monitoring and scrutinizing of costs, wastage, and loss in the business.  This includes operating costs, physical stock loss, damages to stock and equipment, and other wastage or inefficiencies.
• Make extensive use of people and infrastructure to identify core issues resulting in wasteful spending and/or loss, i.e CCTV, Security, information from staff, information from 3rd parties, etc.

TeamManagement

• Lead subordinates towards meeting strategy and targets through regular communication and utilization of a full talent management toolset
• Support and drive the business core values
• Demonstrate a willingness to help others and “go the extra mile” to meet team targets and objectives
• Conduct performance appraisals and supervise team succession and resource planning.
• Champion training and development of self and others through ututilizingvailable training opportunities offered by the Company in collaboration with National Training Specialists
• Coach and support team members where necessary to achieve objectives.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Build a high-energy beam to deliver accurate financial reporting and a culture of corporate governance compliance.
• Manage the activities of the team and ensure internal customer service requirements are met.