xecutive Assistant to Executive Team at PepsiCo

Job description

Key Responsibilities:

• Overall management of the SSABU BUGM/ Vice President's office including Sales and Strategy Director and team in a professional manner that reflects the core values of the Company, and supports the strategic responsibilities and objectives of the BUGM/ Vice President's.
• Liaise with, and support of, the Company's CEO and other members of the executive team, non-executive directors, shareholder representatives and other senior stakeholders in both the public and private sectors in order to ensure ongoing and constructive relations.
• Organisation of the SSABU BUGM/ Vice President's day and management of electronic diary which involves management of external and internal meetings, conference calls, events, etc.
• Provide general and diverse administrative support for Directors
• Coordinate guest visits, programme, accommodation, transport and meetings.
• Attend to e-mails, including prioritisation thereof and handling within area of accountability in the most efficient way.
• Handle internal and external calls efficiently and professionally.
• Compile documents, reports and presentations for various meetings as and when required.
• Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation.
• Maintain an efficient filing system.
• Manage contacts to ensure up-to-date database entries and track key relations.
• Demonstrate minute taking of key Executive Team meetings
• Alignment with COSO Control and Control Team
• Complete T&E accurately and timeously
• Engage with suppliers were relevant and ensure timeous payment
• Manage the purchase of office supplies and all other items needed.
• Finance Support
• Monitor office, travel and meeting expenses on a monthly basis
• Monthly reconciliation of the G&A budget vs. AOP & forecast
• Ensure sign off of the G&A budget with Finance for Flash preparation
• Manage and ensure business compliance
• Management of all P2P payments with regards to the BU GM/Vice President & Sales Strategy & Transformation Director and his Functional team's travel and expense report
• Monitor and manage relevant budgets and project costs

Minimum Requirements:

• 3yr Tertiary Qualification / Secretarial Qualification
• Excellent administration & organisational skills
• Excellent report writing skills
• Document management
• High degree of computer literacy: Power Point; Excel & Word, SAP
• Professional Minute taking of Executive Meetings
• 7-10yrs experience as an executive assistant in a corporate environment / CEO /Senior Vice President
• 7-10yrs conference & events management experience
• Experience as an Executive Assistant to 2-3 Senior Directors Simultaneously
• Willingness to work extended hours, flexibility will be afforded as an when Executives are travelling
• Confidentiality
• Professional communication
• Interpersonal skills
• Strong organisational and methodical skills
• Attention to detail
• High levels of self-motivation
• Passion for service excellence
• Ability to work under pressure
• Drive for results
• Integrity
• Respect others
• Ability to deal with Complexity

PepsiCo is acting as an Employment Agency in relation to this vacancy.