Administrative Assistant (AD13) at University of the Witwatersrand

Job Description

Brief Description

Purpose:

To administer the full portfolio of University issued Pre-funded credit and motor vehicle fleet cards.  Assist colleagues to obtain copies of documents for the Department of Higher Education & Training (DHET) funded project reports.

  Key responsibilities include the following:

• Liaise with senior University academics, senior staff members regarding the application of Personalised credit cards and motor vehicle fleet cards.
• Ordering, receiving, issuing and safekeeping of the Personalised credit cards and motor vehicle fleet cards.
• Updating the University personalised credit card, motor vehicle fleet card databases.
• Monitoring the personalised credit cards, motor vehicle fleet card balances and the reconciliation submissions of the card accounts.
• Emailing card statements to contact persons and the filing of Personalised, Vehicle Fleet card statements.
• Facilitating the credit cardholders access to the FNB online website access portal.
• Retrieve, photocopy, sort in sets, copies of documents required for DHET at central filing     system, sort original/copy documentation and copies from Accounts Payable, Salaries filing offices and other departments on campus. Obtain copies of internal requisitions, employment contracts, letters and any other documents required. 
• Assist in checking spreadsheet listings and reconciliations submissions.
• Perform any other adhoc task/activities as directed by the Manager - Financial Accounting Office, that fall within the general functioning of the department.

Requirements:

• Matric – Post Matric will be an added advantage (a degree or diploma will be advantageous)
• 3 years or more working experience in a finance accounts department.  
• Microsoft Word, Excel, Outlook, Excel experienced.
• Ability to deal with people in a respectful and professional manner.
• Experience on Oracle or any ERP System.
• Must possess good communication skills (verbal and written), an ability to demonstrate initiative, independent and team orientated worker.
• Very deadline driven.

Closing Date:  21 June 2017  

Additional Details

How To Apply

To apply:

Please submit a covering letter of motivation, detailed CV with the names and e-mail contact details of three referees, certified copies of degrees/diplomas and SA ID (or passport if not SA).  Application profiles must be registered on Wits i-Recruitment at https://irec.wits.ac.za.  

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates.