Vacancies Available at Financial Intelligence Centre (FIC)

KEY PERFORMANCE AREAS 

General Administrative Functions:

• Provide overall administrative support to the office.
• Offer basic technical assistance to address IT and logistical needs.
• Ensure all office equipment is operational, report faults for corrective actions.

Document and Correspondence Management:

• Maintain filing systems in compliance with the Record Management policy.
• Handle post and respond to internal and external email inquiries.
• Draft and send standard correspondence.
• Scan, photocopy, and collate documents and mailings.
• Arrange for documents to be scanned, printed, and manage bulk printing requirements.

Inventory and Asset Management:

• Monitor stock levels of essential items (e.g., stationery, paper, toner) and handle ordering and storage in line with FIC policies.
• Support asset management activities, including allocation, movement, and verification.
• Liaise with suppliers, maintain professional relationships, and ensure timely interactions to support contract renewals and updates.

Staff Development and Support:

• Follow up on staff learning, professional memberships, and development/training interventions.

Secretarial and Meeting Support:

• Assist with the organisation of meetings, workshops, and other events for the division(s), including booking venues (internal/external), preparing minutes, arranging refreshments, parking, and ICT equipment.
• Perform general administrative and secretarial duties, including drafting and typing letters, memos, and other documents, and providing feedback in relevant meetings.
• Report on outstanding action items and issues arising from meetings that require attention.
• Provide effective administrative support in capturing and processing stakeholder requests, acknowledging them, and updating and finalizing matters on electronic systems.

Information Dissemination and Records Management:

• Disseminate information and reports promptly upon request.
• Assist in updating, reporting, and maintaining statistical records as per stakeholder/client expectations and timelines.
• Facilitate and arrange memberships, conference, and training attendance.
• Update and maintain internal databases, such as the authorized officer database and related correspondence.

Financial and Procurement Management:

• Allocate, monitor, and provide feedback on divisional budget and procurement processes, ensuring alignment with policy.
• Manage financial/budget, asset, and contract support, including recordkeeping of financial documents.

Travel Arrangements:

• Arrange domestic and international travel and accommodation in line with FIC policies, ensuring effective administration of travel requirements.

General Duties 

Staff Onboarding and Training

• Assist with the onboarding of new staff, including orientation and training on administrative processes.
• Provide professional support and advice to the division/FIC as required.

Supervision and Task Allocation

• Assign work to support staff and provide input on their performance.
• Coordinate  clerical and secretarial functions and manage ad hoc tasks as assigned.

Health and Safety Coordination

• Coordinate the implementation of the FIC’s health and safety policy and risk-related actions within the division.
• Liaise with relevant stakeholders as needed to ensure compliance and safety.

Project and Initiative Support

• Provide administration support  to organizational initiatives and projects relevant to the division.
• Provide input on contracting, supervision, and performance evaluations for subordinates, including coaching and mentoring.

General Administrative Support

• Perform any other duties as required, providing general administrative support to ensure the smooth operation of the division.

EDUCATION, SKILLS AND EXPERIENCE

• Diploma in office administration or related field
• Minimum of 5 years support and administration  
• Well organised, able to work with minimal supervision balanced by an understanding of the need to keep line manager informed of progress, workload and priorities
• Intermediate to advance Microsoft Office Skills and understanding of the use of the technology and processes related to the position.
• Demonstrated attention to detail and strong administrative skills  
• Proactive and professional with the ability to multi-task.
• Computer literacy – standard to advanced computer literacy (word and excel)

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KEY PERFORMANCE AREAS 

• Analyse, interpret, summarise, and present complex financial information and relevant data in a manner, which is both understandable and properly supported. 
• Identify and investigate patterns and connections between situations that are not necessarily routine or obviously interlinked and verbalise key findings to the relevant forums. 
• Determine relevance and completeness of information or evidence and identify gaps.
• Perform various calculations including income and losses; transaction summaries; tracing of source and destination of funds, tracing of assets; performing present value calculations utilising appropriate rates. 
• Utilise computerised applications such as a spreadsheet, database or computer model and utilise charts and graphics to explain findings. 
• Investigate and contextualise financial information / evidence in support of law enforcement efforts by capturing findings and conclusions in the required reporting format and systems and submit investigation outcomes, trends and recommendations as prescribed by relevant policies and procedure.
• Conduct analysis within acceptable quality norms required.
• Facilitate the handing over of intelligence / evidence to designated authorities.
• Assist in legal proceedings, including testifying in court regarding forensic report findings and prepare visual aids to substantiate findings.
• Plan and manage personal outputs with limited supervision and interact with team members.
• Execute tasks expeditiously and within set action plans and time frames.
• Participate in transfer of skills to team members.
• Review and guide the work of team members.  
• Assist in compiling reports and case studies for training purposes and benchmarking. 
• Advises management of financial intelligence issues and challenges as appropriate

Represent the organisation at working groups, meetings, conferences, and seminars when required

EDUCATION, SKILLS AND EXPERIENCE

• Honours in BCom accounting or forensic accounting or B Compt 
• At least six years' experience in a relevant field

Working experience in one of the following industries is preferable:

• Financial accounting and Information analysis
• Forensics 
• Internal Auditing
• Comprehensive grasp of laws, regulations, and legal precedents pertaining to evidence.
• Extensive knowledge of accounting and auditing standards, facilitating proficient financial investigations.
• Proficient in utilizing a diverse range of investigative techniques to gather vital information.
• Familiarity with principles and methodologies of forensic investigations across different contexts.
• Thorough understanding of pertinent legislation, encompassing Criminal Law, Criminal Procedure Law of Evidence, and associated statutes.
• Sound understanding of the legal framework within the public sector, including PFMA, MFMA, Treasury Regulations, and other applicable Treasury Directives.
• Required experience in the collection, application, and use of relevant information in order to substantiate deductions and findings will be an advantage.  
• Working knowledge of data analysis applications, tools, and systems. 
• Sound knowledge and experience using the Microsoft office suite and Excel is a prerequisite. 
• Anti-Money laundering training will be an added advantageous. 
• Analytical, investigative, and problem-solving skills.
• Reporting and presentation skills