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The AFMS Group (Pty) Ltd is a privately owned company established in 2002 providing specialist services to the built environment sector. We have a national footprint throughout South Africa with regional offices located in:
Key Accountabilities/Principal Responsibilities
Communicate Health and Safety values
- Communicate and coordinate Health and Safety info to Senior Management
- Provide information reports to the Client and Senior Management
- Attend Client meetings and report
- Communicate OHSA values to contractors and staff to build a solid and effective team that establishes a culture of zero harm to people, and zero impact on the environment
- Ensure line Supervisors are familiar with their responsibilities as they relate to contractor safety
- Communicate safety strategy and supporting initiatives
- Participate in quarterly safety forums
- Period review of contractor performance and implement
- improvement plans where necessary
Conduct Training and Awareness Programs
- Appoint health and safety representatives and establish health and safety committee
- Appoint First Aiders and Fire Marshalls for the project
- Ensure First Aiders and Fire Marshalls are trained and correctly deployed in the project
- Provide training needs analysis for personnel and ensure adequate training is provided
- Keep up to date with new legislation and maintain a working knowledge of all OH&S legislation and any developments which affect the business
- Conduct OHS Inductions / Safety and Toolbox talks
Conduct Risk Assessments and develop safe work procedures
- Ensure employees and contractors comply with health and safety legislation and that safety policies and practices are adopted and adhered to
- Conduct Emergency Evacuation drills twice a year.
- Establish customized risk assessments for the Functional Areas and align safe work procedures
- Complete OHSA monthly reports and Stats and submit to Divisional Manager and Senior OHS manager
- Monitor and review all site safety plans and implement corrective actions required
- Report all deviations, Risks and Incidents to the Divisional Manager and Senior OHS manager
- Ensure all new installations and maintenance comply with health and safety regulations and standards
- Ensure safety files for contractors compiled and updated
- Ensure that all documentation to be available for inspections by Client, Agent of the Client, Safety Inspector and Employee(s)
- Identify and develop mitigation plans for health and safety issues and risks
Conduct accident / incident reporting & investigation
- Ensure staff medicals on file
- Maintain records of inspection findings and produce reports with recommendations for improvements
- Manage and ensure the safe storage and / or disposal of hazardous materials and equipment
Implement and maintain company Health and Safety policies and procedures in alignment with amendments to legislation, industry and company policy
- Safety Plan
- Company Policy
Administrative Requirements:
- Legal Appointments
- Establish the Health & Safety Committee
- Emergency Preparedness Programmes
- Evacuation Procedures
- OHS Monthly Report
- Risk Assessments
- Safe Work procedures
- Toolbox Talks / Safety Awareness training / OHS Induction
- Compliance Certificates
- Permits
- Contractor appointments
- Contractor Compliance and Safety
- Staff Medicals
- Letter of Good Standing with the Compensation for Injuries and Diseases Department
- Provision of Registers
- Occupational Health & Safety Act
- Construction Regulations
- Occupational Health & Safety File
- Covid-19 Statutory requirements
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time Prescribed procedures may be amended by management as and when required
Qualification Requirements and work-related experience
- Grade 12
- Relevant OHS degree / diploma or NQF level 5 certification
- SAMTRAC or NEBOSH Certificate
- Risk Assessment Certificate
- Incident Investigation Certification
- Fall Protections Planner Certificate
- Min 3 years OHS working experience preferably in Facilities Management
- Construction sectors
- Previous OHS experience dealing with contractors
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Key Accountabilities/ Principal Responsibilities
Contractual Strategy and Management
- Develop, agree and manage a robust strategy and annual plans for the contract, to meet the contractual requirements, as well as operational and financial business targets
- Ensure the contract is optimally structured, managed and populated to increase operational efficiency
- Focus on future direction of contracts, to include implementation of continuous improvement initiatives that strengthen the customer relationship to enable the success of future longevity of the contract
- Ensure a best practice framework is in place for the delivery of the contract, using processes, procedures and systems aligned to the company quality policy
- Conduct regular reviews of processes, procedures, plans, monitoring and taking action to ensure business targets are met, including submitting accurate and timely reports
- SLA Management, compliance & governance
- Performance reporting to the Client
Business Development
- Develop strong market knowledge of existing and potential clients, and keep AFMS informed of business growth opportunities aligned to strategic objectives
- Provide in-depth analysis of markets, industry trends, competitors and clients to improve strategic planning and decision making
- Develop and implement relationship strategies to maximise opportunities for securing new business
- Identify new / future services that would provide AFMS with a competitive advantage or profitability.
- Develop tender documents at a consistently high standard
Customer, Community and Markets
- Represent AFMS when meeting with the customer, stakeholders, and end user, in order to enhance the company reputation and foster a partnership approach to the relationship throughout the contract
- Lead customer service excellence and continuous improvement culture, so that the business remains at the leading edge of service delivery and value
- Maintain and develop strong relationships with the client and other stakeholders to secure the necessary support for the efficient performance of hard and soft service operations and maintenance
Leadership
- Meet the key performance areas according to the targets agreed upon in the areas of management of the client and contractor interface
- Manage and oversee the functional departments of hard and soft services operations and ensure performance is delivered to appropriate standards within agreed upon time frames and budget allocations
Financial Management
- Ensure business development strategies are in place, to deliver contract expansion aspirations in line with the business commitment
- Ensure effective financial management is in place to achieve turnover, profit and to meet legal requirements
- Report monthly on P&L and annual forecast
Key Skills and Experience
- Grade 12
- Ideally have a degree, or hold a professional qualification in Facilities Management / Business Management
- Minimum 8 year experience at senior management level, preferably in hard and soft FM services, with at least 5 years Contract Management experience
- Hard & soft services operational knowledge would be advantageous
- Must have extensive experience in leading a diverse, multi-cultured, multi-disciplined workforce
- Must have managed commercial and contractual elements
- Must have managed resources and sub consultants
- Must have working experience with managing budgets, including costs and profitability
- Advance computer skills including presentation material
go to method of application »
Key Accountabilities/ Principal Responsibilities
Contractual Strategy and Management
- Develop, agree and manage a robust strategy and annual plans for the contract, to meet the contractual requirements, as well as operational and financial business targets
- Ensure the contract is optimally structured, managed and populated to increase operational efficiency
- Focus on future direction of contracts, to include implementation of continuous improvement initiatives that strengthen the customer relationship to enable the success of future longevity of the contract
- Ensure a best practice framework is in place for the delivery of the contract, using processes, procedures and systems aligned to the company quality policy
- Conduct regular reviews of processes, procedures, plans, monitoring and taking action to ensure business targets are met, including submitting accurate and timely reports
- SLA Management, compliance & governance
- Performance reporting to the Client
Business Development
- Develop strong market knowledge of existing and potential clients, and keep AFMS informed of business growth opportunities aligned to strategic objectives
- Provide in-depth analysis of markets, industry trends, competitors and clients to improve strategic planning and decision making
- Develop and implement relationship strategies to maximise opportunities for securing new business
- Identify new / future services that would provide AFMS with a competitive advantage or profitability.
- Develop tender documents at a consistently high standard
Customer, Community and Markets
- Represent AFMS when meeting with the customer, stakeholders, and end user, in order to enhance the company reputation and foster a partnership approach to the relationship throughout the contract
- Lead customer service excellence and continuous improvement culture, so that the business remains at the leading edge of service delivery and value
- Maintain and develop strong relationships with the client and other stakeholders to secure the necessary support for the efficient performance of hard and soft service operations and maintenance
Leadership
- Meet the key performance areas according to the targets agreed upon in the areas of management of the client and contractor interface
- Manage and oversee the functional departments of hard and soft services operations and ensure performance is delivered to appropriate standards within agreed upon time frames and budget allocations
Financial Management
- Ensure business development strategies are in place, to deliver contract expansion aspirations in line with the business commitment
- Ensure effective financial management is in place to achieve turnover, profit and to meet legal requirements
- Report monthly on P&L and annual forecast
Key Skills and Experience
- Grade 12
- Ideally have a degree, or hold a professional qualification in Facilities Management / Business Management
- Minimum 8 year experience at senior management level, preferably in hard and soft FM services, with at least 5 years Contract Management experience
- Hard & soft services operational knowledge would be advantageous
- Must have extensive experience in leading a diverse, multi-cultured, multi-disciplined workforce
- Must have managed commercial and contractual elements
- Must have managed resources and sub consultants
- Must have working experience with managing budgets, including costs and profitability
- Advance computer skills including presentation material
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