Recent Job Openings at University of the Western Cape/Universiteit van Wes-Kaapland

Reporting to the Executive Director: Finance and Services, the successful candidate will:

• Have overall responsibility for the infrastructure management function of all University buildings, facilities,  plant and equipment, and external works
• Strategically manage the service departments within the Infrastructure and Engineering Department, to ensure efficient and effective service delivery
• Be responsible for the planning, co-ordination and management of building and other infrastructure projects including project planning and management
• Support and develop strategic vendor relationships that leverage and are aligned with the service delivery and cost-efficiency requirements of the university
• Develop strategic plans and ensure interrelated processes to support strategy and policy
• Develop and train staff to their fullest potential
• Forecast, assess and deliver infrastructure requirements to meet and improve on the needs within the institution and deliver value added solutions
• Design and implement appropriate policies, best practice methodologies and business processes to deliver quality infrastructure services, and to maintain technical specification standards of optimal quality, efficiency and economy for the University
• Foster a culture of good governance and business principles in the management of infrastructure
• Advise, and where necessary lead, the planning of the university's future developmental infrastructure to align with long-term objectives, requirements and constraints
• Implement concurrent projects of varied magnitudes
• Be responsible for the maintenance of all University infrastructure, including Demand Maintenance, and Planned Maintenance
• Foster strategic relationships with various stakeholders and key partners, including Senior Management, Administration and Support, Academic and Research departments, Risk and Compliance, Students, Infrastructure specialists and advisors, Equivalents at other Higher Education Institutions and Industry, Municipal and Government departments, Donors and Funders and various others.

Minimum Requirements

• A relevant postgraduate degree in the built environment with qualifications at NQF 8
• 10 years experience in infrastructure/facilities management of which at least 5 years should be in a senior management position
• 3 years experience in a role requiring significant planning and project management

Skills and competencies

• Excellent communication and presentation skills
• Excellent interpersonal, negotiating and marketing skills to work with users, senior management, and external parties
• Ability to make sound and timely decisions considering alternatives, risks, benefits, organisational impacts, stakeholder perspectives, and alignment to overall goals
• Adept at working within the realities and constraints of the organisation, understanding when to work within existing frameworks and when to push for change, resourcefulness, ceaseless energy and persistence to achieve goals despite obstacles and difficulties
• Project management & technical understanding and know-how knowledge of the operations of a university, or organisation with similar needs and constraints, and its environment (e.g. regulatory, physical)
• Negotiating and influencing skills and a demonstrated ability to influence people at a variety of levels
• A high level of financial proficiency and discipline
• A sound understanding of procurement legislation and processes
• A proven ability to manage a large and diverse team

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Purpose of the Job

• Coordinate the entire student placement process on the RSMS and team of placement officers. 
• Develop and implement annual operational plans for the student accommodation applications, administration, placement, and allocation.
• Ensure strict adherence to the Readmission Placement Policy.
• Ensure strict monitoring of the process and evaluation of the process cycle annually.
• Report on progress to the Manager: Placement during peak times on weekly basis.
• Manage relationships with stakeholders regarding placement strategies within the institution.
• Collaborate with the Coordinator: Private Accommodation pertaining to movement of students.

Minimum Requirements

• Senior Certificate  
• Administration Degree or Advance Administration Diploma (NQF 7)
• 5 years demonstrated working experience in higher education 
• Knowledge and experience with on IT automated system
• Knowledge of student applications, placements and allocations in a mass student housing environment.

Required competencies

• Excellent organizational skills
• Ability to multi-task
• Ability to handle discretion/confidentiality
• Communication (Verbal & Written)
• Excellent interpersonal skills
• Attention to Detail

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Duties and responsibilities will entail:

• Full disclosure relating on Annual Financial Statements to Fixed Assets in the Income Statement, Balance Sheet and Notes in terms of accounting standards (IFRS 16)
• Leases & Corresponding Liabilities
• Knowledge of Maintaining the asset register with this class of assets
• Knowledge of capitalisation of lease requirements in terms of IFRS.
• Disclose capital projects i.e. property, plant and equipment according to IFRS standards.
• Knowledge of significant assets and IFRS.
• Liaise with Building Contractors and other major infrastructure and equipment projects
• Budget & Planning
• Forecasting the effect of Future capital investments for Budgets and Five-year Plan
• Knowledge and application of capital budgeting to assist the Management Accountant with Budgets, Forecasting and Five-year Plans
• Developing and maintaining the asset register
• Maintaining accounting and management information relating to fixed assets
• Reviewing and reporting on GL fixed asset and related information to detect potential errors/inconsistencies
• Informing and advising relevant department heads of fixed asset management
• Providing fixed asset related information on request and being available to clarify such information to users and heads of cost centres
• Staying abreast of practical implications of legislation and IFRS changes relating to fixed assets
• Ensuring the accounting for additions, disposals and depreciation of fixed assets is accurately and timeously updated in the ledger
• Providing financial procedural advice relating to various stakeholders
• Responsible for the asset registers and general ledger to ensure completeness, accuracy and validity
• Preparing/assisting with the preparation of various fixed asset accounting related reports required by the Department of Higher Education and other statutory bodies
• Performing various administrative tasks that form part of the Fixed Asset Accounting and Management function of the university
• Design, write, update and enforce policies and procedures which govern fixed assets
• Enforcing the Fixed Asset policy
• Plan, execute and reconcile ad hoc asset counts periodically, carrying out asset counts.
• Attend infrastructure project meetings

Minimum Requirements

• Post matric qualification: Bachelor’s in Accounting (NQF 7)
• 3 years’ relevant experience in fixed assets
• 2 years’ supervisory experience
• Valid Drivers’ Licence with 2 years driving experience
• MS Word (including creating templates, using tables etc.); MS Excel (non-negotiable) including developing reports, using lookups and pivot tables; and an e-mail and scheduling application (preferably G-mail).

Experience with the following software will be a distinct advantage:

• Infor LN or any other ERP system
• Fixed Assets Register system.

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Reporting to the Assistant Accountant Fixed Assets, the role will be responsible for, among others:

• Monitor system of controls, procedures, and forms for the recording of fixed assets.
• Assign bar codes to fixed assets.
• Barcoding of university assets
• Record fixed asset acquisitions.
• Review and update the detailed schedule of fixed assets.
• Identify and investigate any obsolete assets.
• Conduct periodic impairment reviews for intangible assets.
• Conduct periodic physical inventory counts of fixed assets.
• Conduct analyses related to fixed assets as requested by management.
• Prepare audit schedules relating to fixed assets, and assist the auditors in their inquiries.

Minimum Requirements

• Senior certificate
• 2 years relevant experience in fixed assets
• Valid drivers’ license with 2 years driving experience
• Advantageous would be a post matric Diploma, with Accounting as a subject

Experience with the following software will be a distinct advantage:

• Microsoft Office (Excel and Word)
• Fixed Assets Register system.