Recent Job Openings at Bidvest International Logistics

Qualifications & Experience

• Matric/Grade 12 essential
• Relevant tertiary qualification essential will be viewed highly favourable
• Minimum of 3-5 years experience in a full function Export Controller role
• Experience in Roadfreight, Seafreight and Airfreight Exports essential

Key Responsibilities of the role

• Liaising with clients regarding collection of cargo including arranging specialised services if required      
• Coordination and execution of Export shipments (start to finish - All modes of Transport).
• Keeping clients well informed on the progress of their shipment (Customer care).
• Collaborating with other departments to optimise our service to our clients.
• Assist business with possible new or existing sales leads for business growth.
• Manage Risk and ensure ongoing Compliance. 

Main activities of the role

• Liaising with clients regarding collection of cargo including arranging specialised services if required.
• Liasing with the BIL warehouse regarding the checking in of cargo, screening and correct labelling of shipments.
• Ensuring that all relevant documentation is received and that documents are in good order.
• Booking of flights, vessels and vehicles with road hauliers.
• Liasing with the Customs department regarding the customs clearance of the shipments.
• Providing the warehouse or transporter with the correct documents to present the cargo to the airline, shipping line or road haulier.
• Constant updating of client on shipment status.
• Providing destination with pre alert documents.
• Preparing invoices for payments (coding of invoices).
• Updating all the milestones to ensure our tracking system is always updated.
• Other general admnistrative functions.
• Log all claims timeously on the app & Log all incidents on Smartsure tool.

Skills & Competencies

Knowledge

• Customs documents, rules and regulations  
• Knowledge of Air, Sea and Road Exports processes.
• Knowledge of inducstry safety regulations.
• Knowledge of documentary letters of credit (LCs).
• Good knowledge and understanding of Incoterms.
•  Knowledge of exchange control regulations.
•  Knowledge of dangerous goods handling.
•  Good geographical knowledge  
•  Knowledge on RIB & RIT movements ( Release in Bond; Realease in Transit).

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Qualifications:

•  Matric
• Tertiary education will be advantegeous 

Experience:

• At least 2 years experience in Forwarding/ Clearing.  A sound knowledge of seafreight, import procedures and documentation.
• Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.

Key Responsibilities

• To ensure ongoing receipt of indents and capturing of all indents on Cargo Wise and monitoring of indents via e-mail / Cargo-Wise
• Check and follow through on RCG process 
• Monitor the document flow ,create file and load relevant documents onto CW                                
• Ensure there is close liaison  and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOB's , charges, etc and arrange for groupage container unpacks
• Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties
• Assist on correcting and updating order management on CW
• Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed  to Import department  and outside agent timeously
• Ensure shipment / Consols are pre-captured at all times and ANF's are sent out no later thank 5 working days prior to vessels arrival 
• Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid 
• Monitor and ensure detailed Forex exposure advised to Head Office daily
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements.
• Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit 
• Prepare statement of charges                                
• Ensure pro-forma invoices are completed prior to eta
• Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes 
• Assist other Controllers where required based urgency, backlogs and staff shortages
• FQMS queries
• Rejections from Entries

Skills & Competencies

Skills:

• Well developed computer skills  (MS Office)
• Possess good oral and written communication skills and the ability to interface at all levels
• Ability to work to deadlines, under pressure and a after hours  as the need arises
• Highly developed numeracy skills
• Be methodical and well organised with an analytical and enquiring mind

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Qualifications & Experience

• Secondary Education: Matric (Grade 12)
• Tertiary Education: Minimum B Degree or N Diploma in Industrial Psychology/Human Resource Management.

Experience: 

• Minimum of 5 - 7 years full generalist HR related experience (Full life cycle of Human Resources) in a similar environment at a junior/mid managerial level and be able to demonstrate superior Human Capital specialist expertise and junior managerial ability.
• A proven track record and experience in managing labour relations in similar environment.
• Working experience in SAGE 300 People management system, essential.

Key Responsibilities

Recruitment

• Responsible for the overall recruitment and selection of employees.
• Control the Pre-authorization process and ensure the accuracy thereof.
• Advertise vacancies on the BIL Careers page/Neptune system.
• Screen applicants for suitability.
• Prepare shortlist of suitable candidates subsequent to communicating with Manager.
• Set up the interview with the shortlisted candidates subsequent to communicating with Manager.
• Conduct interviews in conjunction with the relevant Manager.
• Make recommendations to Manager regarding the most suitable candidate for the vacancy.
• Perform the necessary credit and criminal checks for all potential new employees.
• Compile Contracts of Employment and starter packs for new appointments.
• Compliance documentation is in place

Payroll Administration

• Capture all new employees on HR SAGE 300 People system.
• Ensure that employee information is captured on the HR SAGE People system.
• Ensure that employee documentation is uploaded onto the HR SAGE People system.
• Responsible for the professional maintenance of the HR SAGE People system.
• Ensure that payroll deadlines and document submissions are adhered to on a monthly basis.

Human Resources Administration

• Open files for new employees and ensure that all required documentation is on the file.
• Prepare promotion, increase, job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed.
• Assist with the completion of the Company's Employment Equity requirements as and when required.
• Provide HR Reports as and when requested or required to do so.
• Check fixed term contracts of employment on a monthly basis and advise HR and Facility Manager of findings.
• Attend to general queries in a timeous manner.
• Attend content of exit interviews prior to filing. Bring problem areas to attention of the HR Manager.
• Play an active role in the Employment Equity and training Committee.
• Facilitate the transfer of staff by ensuring that the transfer letters are done and quotes are evaluated.
• Administration of staff and study loans.

Retirement

• Ensure that all documentation is filed timeously. 
• Ensure that all documentation pertaining to any termination is completed with immediate effect upon termination and sent to payroll.
• Ensure that a separate file is maintained for terminated employees and withdrawals from the Bidcorp Fund.
• Maintaining knowledge with regards to the Bidcorp fund and bring any and all changes to the attention of the HR Manager.
• Ensure that HR Manager is kept abreast of all new applications and the progress therein. Send monthly reports to Manager for perusal.

Medical Aid

• Ensure that all relevant employees are registered with the Medical Aid.
• Ensure that Medical Aid documents is sent to relevant employees upon appointment.
• Ensure that Payroll Department are aware of any new members of Medical Aid.
• Bring any problem areas to the attention of Manager.

Industrial Relations

• Provide an advisory service to staff & Management in matters pertaining to Industrial Relations, with specific reference to disciplinary hearings.
• Attends disciplinary hearings, appeal hearings and grievances.
• Provides guidance, direction & support during disciplinary hearings, appeal hearings & grievances.
• Ensures that both Management and staff adheres to the IR Policy.
• Assist and advise on charges for disciplinary enquiries.
• Maintain knowledge base with regards to changes in legislation, new developments & case law.
• Represent and act on behalf of the company at the Council for Conciliation, Mediation and Arbitration or Bargaining Council on matters which require mediation or arbitration.

 General

• Communicate effectively with Management and staff, both verbally and in writing.
• Maintain high level of professionalism within Departments.
• Compare HR policies and procedures as and when required.
• Maintain an excellent understanding of all HR policies and procedures.

Skills & Competencies

• Knowledge: HR Administration, Recruitment and Selection, Training and Development, Performance Management, Talent + Change Management and Employee Relations (including CCMA representation).
• Sound theoretical and practical knowledge of legislation applicable to the field of Human Capital, with particular emphasis to the LRA.
• Strong interview skills
• Strong administration skills
• Microsoft Office - Intermediate - Advanced Level
• SAGE 300 People HR System - essential
• Thomas International - PPA Assessments
• PWC ReMeasure - Job grading
• Lexis Nexis Background qualification
• Neptune/Graylink E Recruitment
• Superior communication skills, both written and verbal.
• Sound interpersonal skills and the ability to interact with staff at all levels in the organization with influence, persuasion and the ability to command respect.
• The ability to work independently, to use initiative (self- starter skills) and sound judgment is essential.
• A logical, analytical approach to problem solving and decision making which is complimented by high energy levels and drive.
• Managing Human Capital projects and initiatives.
• Consultation/Facilitation Skills.
• Self-management
• Presentation skills
• Mediation and Negotiation skills
• Problem solving and conflict management skills
• Conceptualizations and strategic management skills
• Ability to collaborate with and add value to Human Capital professionals in other regions.