Opportunities at Bidvest International Logistics

Job Purpose    
The role of an Application / System Super-User is to assume ownership and responsibility of the Warehouse Management System within the immediate and expanded work environment and provide business with sound advice with regards to improvements by the use of the WMS tool.

Qualifications & Experience    

• Matric.
• Minimum of 2 years work experience within a warehousing environment in a similar role.
• Must be a CargoWise certified operator or possess a certified specialist qualification.
• Relevant Diploma / Associated Degree would be beneficial.

Key Responsibilities    

• Assume ownership and responsibility on behalf of Operations for the WMS application/system (CW1, Streamline).
• Review and amend current processes with the aim of removing waste and improving on productivity and efficiencies.
• Undergo application / system training and become an expert on advanced application / system functions and features.
• Assist with application / system configuration by providing guidance with the completion of the take-on pack and master data collection.
• Oversee and assist with the implementation / roll-out of a new application / system.
• Support the implementation team / IT during roll-out and provide application / system support post-implementation.
• Train other users to use the new application / system and enforce the quality work instructions created on DGH.
• Assume responsibility for application / system data quality.
• Be the single point of contact to answer questions, solve problems and troubleshoot any application / system-related issues.
• Escalate non-resolved / complex issues to the appropriate IT Application Specialist.
• Address and meet operational information and reporting requirements from the application / system, and present / communicate information in usable and concise manner.
• Setup and extract KPI reports, productivity, and efficiency reports.
• Conduct inventory checks and stock counts, and compare to WMS.
• Assist with investigation of variances in consultation with operations and planning teams.
• Assist planning teams to investigate and resolve snap shot variances for clients with EDI into CW1.
• Daily monitoring of Dash boards and escalation of issues to operational teams and management
• Run comparison reports between the system and other systems and investigate differences in the shortest possible time.
• Complete user acceptance testing after each system upgrade for the application in the Demo / Lab environment and sign off on all the changes.
• Testing must be done for each integration client and all customized reports must be verified. Any faults must be escalated to the IT team

Skills & Competencies    

• Possess excellent end-user/ computing ability.
• Prioritize work effectively and possess ability to multi-task.
• Must be an effective communicator and good people skills.
• Must have the patience’s and ability to train others.

Closing Date: 10th, June 2022

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Job Purpose    
BIL is looking for a passionate and energetic individual who has the knowledge and skills  for administration. The succesful individual will be responsible to ensure that all processing and filing of documents for all the customers are done in accordance with the BidvestIL Standard Operating Procedures.

Qualifications & Experience    

• Senior certificate (Grade 12) or equivalent.
• Valid Code 08 Drivers License.
• 2 - 3 years experience in related field (Workshop experience, is an added advantage).
• Customer Liaison experience. 

Key Responsibilities    
Customer Satisfaction:

• Quick response to Customer queries and resolving thereof.

Administration:

• Ensure processes and procedures are in line with the customer expectation.
• Analyse variances on reports and resolve queries daily.
• Reporting of anomalies picked up and manage the resolving thereof.
• Invoicing and submitting all Motor Plan & Warranty job cards on SAP, submission on Dealernet.
• Ensuring that all the parts booked on job cards under Motor Plan Warranty are correct.
• Ensure all surcharge parts are handed to P&A department so they can be sent back to Midrand.
• Ensure payments on Motor Plan & Warranty after claims is submitted.
• Ensure all Motor Plan & Warranty used parts are sent back to DPR (Dealer Parts Return) once every week.
• Destroying of all parts that are no longer needed/useful.
• Asssisting with the repair and renewal of rims by Re-Nu-A-MAG  or Centurion Mag repairs.
• Assisting with the repair of seats and/or vehicles interior by Trim Craft.
• Do add on’s of new jobs onto job cards if required.
• Tracking vehicles in the yard and allocation of parking for finished vehicles.
• Ensure all documentation is filed correctly and timeously.
• Assist in invoicing of AUC job card and Pdi’s on a daily basis when available.
• Ensure that weekly completed and outstanding tasks are reported to Senior warranty officer timeously.
• Assist the administrators with costing and submitting of Motor Plan and Warranty claims daily.
• Create jobcards and print documentation for relevant persons for part ordering on motorplan, warranty and local inspections.
• Management of re-calls and campaigns.

KPI's & Reporting:

• Ensure on time submission and accuracy of daily/weekly / monthly management reports.
• Communicating daily/ weekly/ monthly KPI and performance reports.

ISO:

• Ensure processes and procedures are followed as per the customer expectation.
• Filing of all operational documentation daily as per ISO procedure.

SHE:

• Reporting of any incident as and when it happens.
• Ensure compliance to correct PPE at all times.
• Ensuring compliance to SHE procedures and standards.

General Administration:

• Maintain proper archiving procedures.
• Recording, filing and archiving of operational documentation.
• Be creatively involved in daily meetings.
• Assist the Superior in areas where and when required.
• Immediately report any irregularities to his/her Superior.
• Ensure BidvestIL code of conduct are understood and not transgressed by.

Skills & Competencies    

• Pursues objectives with energy and persistence 
• Demonstrates behaviours consistent with the organization's values.
• Is trust worthy and acts with integrity at all times.
• Is aware of why organisational values are important.
• Enjoys and responds to a culture of continuous improvement.
• Shows tolerance and consideration for others.
• Maintains focus in stressful situations.
• Adaptability.
• To consider own ideas in relations to others perspective.
• Seeks clarification when faced with ambiguity or uncertainty.
• Generates excitement, enthusiasm and commitment to the team due to winning attitude.
• Identify the problem, gathers relevant information and analyse root causes of problems in own area of responsibility.
• Builds effective working relationships, in order to provide information and enhance service.
• Planning, Organising and Controlling.
• Takes personal responsibility, accountability and pride in own work. Recognises what needs to be done and takes action.
• Works cooperatively and is a supportive member of the team/group. Contributes positively to the achievement of team objectives.

Closing Date: 8th, June 2022

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Job Purpose    
An exiting vacancy for a suitably experienced and qualified operations controller in our Exports operations based in Umhlanga.  The successfull candidate shall understand client requirements and facilitate thier requirements in ensuring OTIFNE for each of their imports shipments.  The successfull candidate will report to the Business Unit Manager.

Qualifications & Experience    

• Matric
• Relevant tertiary qualification essential

Experience

• Previous experience as a Seighfreight Import Controller beneficial, with good working knowledge of all aspects of Seafreight Imports, including the Customs and relted EDI processes.
• 3-5 years experience within Imports & Exports Oceanfreight, with a proven track record of effective communication skills.

Key Responsibilities    
Imports

• Ensure close liaison with clients in that they are continually updated via telephonic or electronic feedback on the status of their clearances and delivery of their cargo.  All pertinent instructions and key issues to be noted on the file in our operating system.  
• Responsible for regular client visits thereby soliciting information on clients business requirements, understanding client's potential problem areas, investigating competitor activities and networking
• Ensure close liaison and correspondence with Vessel Agents, groupage agents, TNPA, TPT, TFR, unpack depots, container parks and other third parties as and when necessary.                                
• Regular monitoring of the status of import shipments to ensure that there are no delays in the clearance process - from time of receipt of documents to time of invoicing and delivery.   Where delays occur, ensure the necessary action is undertaken to resolve with applicable department or staff concerned and the reasons for the delays are noted on the file in our operating system.                                
• To back up the Senior and/or Client Controllers as required.                                
• Attending client functions and luncheons together with regular client visits to ensure we have a full understanding of their special requirements as well as continuously building long-term relationships.                                 

Exports

• Taking control and ownership of the shipment and keeping the client pro-actively informed of the progress of the export shipments.
• Booking of cargo, monitoring of stacks / loading dates and ETD's and keeping clients updated accordingly. Arranging movement of cargo from shipper to Port.  
•  Complete registration to invoicing on Cargo wise, Including all processing and any rework required (VOC)
• Controlling the movement of the shipment from customs clearance, to transport arrangemnets, movements of cargo to export stack, providing the client with draft documentation, tracking vessel sailing, release of bills of lading from the shipping line, sending final pre-alerts to the client, invoicing of the file and forwarding the billing invoice to the clients. Controlling of shipment based on Inco terms.  
• Recording of all shipment activities on Cargo-wise system.(Milestones, detailed Clients and internal notes)
• Resolving queries on Invoices with the clients as well as with Credit Control and  Accounts personnel ( this will include resolving and finalizing WIPS and accruals)        

Skills & Competencies    
Skills

• Valid Code 8 drivers licence
• Well-developed negotiation and presentation skills essential
• Well - developed computer literacy skills (MS Office) 
• Highly developed interpersonal, communication and written skills with the ability to liaise professionally at all levels is essential.
• Sound Planning and organisational skills
• High level coupled with a high tolerance of for stress
• Systematic, logic and analytical approach
• Attention to detail

Competencies 

• Supply Chain knowledge will advantegeous                                
• Strong proven working knowledge of International Forwarding
• Some working knowledge of Seafreight Imports processes
• A thorough knowledge of export procedures ( these procedures include but not limited to customs, harbour authories, shipping lines, banking, DCCI, Government departments, etc) 
• Basic SARS knowledge is advangeous                             

Closing Date: 10th, June 2022

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Job Purpose    
A exciting opportunity to join our Imports team at our La Lucia offices exists. The successful candidate will be taking control of the import files, once the Controllers have pre-registered the files. This role is the back office for the full function of Imports, from registration, Cargo dues processing, DI to Transporter, release and payment to Carriers and/or Groupage Agents, costing of Transport, and preparation of final invoice for the client, all before the cargo has been delivered to the client.

Qualifications & Experience    

• Matric Customs/Forwarding course accreditation would be an advantage
• At least 1 years experience in Imports Clearing.
• A sound knowledge of seafreight, import procedures and documentation.
• Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.

Key Responsibilities    
Full handling of file from Registration to Invoicing, including below specifics:

• The ability to handle the full seafreight imports procedure from registration, transport, release, through to invoicing to client.
• Split and forward the correct documentation for Entries and Controllers, as well as for Transporter and Vessel/ Groupage Agents for release. 3. The ability to pay Vessel and Groupage Agents and obtain release for LCL/FCL and break-bulk shipments.
• The ability to prepare transport delivery instructions, CTO’s and rail consignment notes, with an understanding of haulage contracts.
• Calculate correctly storage, demurrage and other charges applicable to each file, as well as understand 3rd party charges from Agents, Transporters, and depots.
• Calculate and complete transport costing sheets as per individual client’s agreed transport rates.
• Invoice out import files as per client’s agreed rates and ensure all 3rd party charges have been accounted for.

Basic Financial and calculation knowledge

• Resolve queries with 3rd parties and deal with Recon queries
• Precost 3rd party charges before actual invoice obtained

Communicate clearly with 3rd parties and more senior team members

• To consult regularly with Import client controllers with regard to problematic shipping documents or queries.

Skills & Competencies    
Knowledge:

• A thorough knowledge of import procedures. (These procedures include but are not limited to customs, harbour authorities, shipping lines, Government departments etc.)
• Very good Incoterm knowledge and basic SARS knowledge is advantageous.

Skills:

• Strong interpersonal and communication skills are critical to this position.
• Ability to work to deadlines and to handle the pressure associated with this.
• Good general computer literacy skills, knowledge of Cargo Wise & Compu Clearing is a benefit
• Fluency in written and spoken English.

Closing Date: 3rd, June 2022

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Job Purpose    
Bidvest International Logistics is recruiting a Senior Controller within the International Logistics Product. The incumbent will control procedures to process the flow of cargo from the time that the order is placed on an overseas supplier until the goods are delivered.

Qualifications & Experience    

• Matric
• Relevant tertiary qualification essential 5 7 years industry related experience
• Sound knowledge of Shipspares and Marine Product (Specialist)

Key Responsibilities    

• Forwarding of import cargo in accordance with Client requirements
• Track Client consignments from time of receipt or shipping instruction to arrival at destination in accordance with Incoterm
• Forwarding and clearing of import cargo in accordance with Client requirements
• Co-ordinate movement of cargo with the transport operators
• Report on shipment status to Clients and other stakeholders
• Process and distribute documentation in accordance with Client requirements
• Obtain master/house transport document information from carriers/consolidators
• Expediate cargo with carriers, terminals, depots and other transport operators
• Keep system updated with all communication and applicable documentation received
• Forward invoice to Invoicing Quality Controller to confirm correct rates
• Hand file over to Invoicing Clerk to generate pro-forma invoice

Skills & Competencies    

• Developed computer literacy skills (MS Office)
• Knowledge of Power BI Inter-personal skills coupled with expert written and verbal communication
• Systematic, logic and analytical approach CargoWise1 (CW) expert
• Proven working knowledge of International Forwarding
• Understanding of estimates
• Developed Geographic knowledge
• Knowledge of Customs requirements
• Financial knowledge regarding file profitability and losses

Closing Date: 2nd, June 2022