Latest Vacancies at Media Development and Diversity Agency -MDDA

Reference No. TBS2/2024

Purpose Statement

Responsible for overseeing the installation of MDDA funded studios to completion, ensuring compliance to MDDA specifications and to conduct asset registration of all assets funded by the MDDA to support the achievement of its vision and mission.

Education (Formal Qualification Required)

Minimum

• NQF Level 6 Qualification in Broadcast Engineering or related

Advantageous

• NQF Level 7 Qualification in Broadcast Engineering or related

Legal Requirements (e.g. Driver’s License, etc.)

Detail

• Driver’s License

Experience (Experience Required - Number of years)

Minimum

• 5 years’ experience in the installation, maintenance, and administration of complex broadcast production systems and related
• Experience in troubleshooting
• Experience in basic Technical production
• Sound Engineer

Advantageous

• Experience within the public sector

Position Description

Key Performance Area / Main Output

Development and Approval of Broadcast Studio and Transmitter Specifications

• Review previous installations to keep abreast of industry changes
• Develop and amend technical specifications at the beginning of each funding cycle
• Review quotes from service providers to ensure alignment with provided specification
• Conduct verification of broadcast studios following installation by appointed service providers as per the provided specification, and sign off if alignment with specification and industry standards
• Review transmitter installations and virtually authorise installation with the approved service provider as per the provided specification
• Provide technical support services and troubleshooting training to broadcast projects
• Keep abreast of new trends within the broadcast industry

Service Provider Management

• Manage service providers installing broadcast studios through regular engagement to manage expectations and maintain sound working relationships
• Make recommendations and prepare a studio verification report for payment of service following broadcast studio installations, for submission to the line manager for approval
• Participate in the vetting of service providers as per the procurement policy and procedures

Uplifting and Recommendation for Donation of Old Broadcast Equipment

• Coordinate the collection of broadcast equipment from projects to secure storage for equipment, in consultation with the service provider and Legal Department, to ensure all broadcast equipment is accounted for
• Alert the Legal Department and the line manager if there is any missing broadcast equipment

Asset Registration & Verification

• Capture assets for new studios during verification
• Capture assets for existing funded projects
• Update the broadcast asset register and produce quarterly reports for submission to the line manager for approval for the Board
• Provide technical support to the Projects and Monitoring Department through site visits and studio launches, which includes troubleshooting and testing of new equipment
• Provide support and information to the Broadcast Officer and the Training Department for project capacity building programmes

Document Management

• Act as the custodian of project technical information and recording keeping, ensuring compliance to audit standards
• Collect required demographic data and information
• Maintain the technical database

Competencies (Knowledge, Skills and Behavioural Attributes)

Knowledge

• Audio and video paths (from end to end, both streaming and linear)
• Engineering, systems management principles for modern, complex broadcasting systems (including streaming media systems, sophisticated broadcast production systems, transmission and digital editing systems)
• Applicable legislation (e.g. PFMA, Broadcasting Act, ECA, etc.)
• Broadcasting history of SA (would be advantageous)
• Public / commercial / community media

Skills

• Communication
• Problem solving
• Planning and organising
• MS Office proficiency
• Time management
• Interpersonal
• Reporting

Behavioural Attributes

• Attention to detail
• Client focused
• Team player
• Adaptability
• Analytical
• Relationship building

Special Requirements

Detail

• Frequent travel will be required, nationally
• Will be required to work after hours, weekends and public holidays

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Reference No. MSR&C2024

Overall Purpose of the Job

Purpose Statement

To manage the maintenance of a positive brand profile for the MDDA, both internally and externally, through focused communications activities, in order to foster good stakeholder relations and facilitate the advocacy role of the Agency.

Education (Formal Qualification Required)

Minimum

• NQF Level 7 Qualification in Communications / Marketing / Business Management / Brand Management / Reputation Management / Digital Marketing

Advantageous

• NQF Level 8 Qualification in Communication / Marketing / Business Management / Strategic Brand Management / Digital Marketing

Legal Requirements (e.g. Driver’s License, etc.)

Detail

• Driver’s License

Experience (Experience Required - Number of years)

Minimum

• 5 years’ experience in communications and stakeholder relationship management, or marketing

Advantageous

• 5 years’ experience in communications and stakeholder relationship management within the Media Sector, or Marketing Management

Position Description

Key Performance Area / Main Output

Operational Planning & Implementation

• Contribute towards the development of the organisational strategy and annual performance plan
• Helping in Developing the MDDA’s Communications Strategy, include Digital, and Stakeholder strategies in alignment with organisation’s objective
• Develop the annual operating plan for the area of responsibility, in consultation with the line manager, and manage the implementation therein
• Keep abreast of the applicable legislation and regulations to ensure compliance and support decision making
• Report and provide feedback to the line manager on the performance of the unit

Stakeholder Relations Management

• Provide overall support and management of stakeholder relations on behalf of the MDDA
• Represent the MDDA at communications meetings
• Manage relationships with internal stakeholders to understand the business challenges/opportunities and recommend relevant communications programs that will maximise the organisation’s growth potential
• Build and sustain relationships with external stakeholders including: government officials, external clients, visitors and service providers/vendors
• Manage relationships with communities and ensure that community media development initiatives are communicated accordingly
• Develop and maintain media relationships and facilitate media interviews
• Manage information dissemination of Board decisions to MDDA staff
• Implement and manage online marketing campaigns to enhance the MDDA's digital presence and engagement
• Measure impact and brand equity of the organisation

Internal and External Communication

• Manage the planning and preparation for the internal and external communication (e.g. newsletters, media releases)
• Lead content design by reviewing and approving content, lay-out and design on various communication platforms
• Facilitate the communication of all internal and external communication and ensure that all stakeholders have access to the relevant information
• Develop branding concepts for approval by the line manager
• Create awareness and promote the MDDA mandate externally through the management of events and exhibitions
• Host MDDA expos, roadshows, events and functions
• Manage the availability of promotional material for events and stakeholder engagements and monitor adherence to branding guidelines
• Provide support in the preparation of press releases in line with the communication plan
• Manage the maintenance of the communication contact database

Budget Management

• Prepare the annual budget for the area of responsibility in accordance with financial policy and procedures
• Monitor expenditure against approved budget, providing variance analysis and monthly reporting
• Plan for procurement in compliance with supply chain prescripts
• Authorise expenses aligned to the approved budget, as per Delegation of Authority
• Manage unit assets in compliance with the supply chain policy

People Management

• Manage the recruitment of subordinates in consultation with the Human Resources Department
• Develop performance contracts for direct subordinates and conduct performance reviews to measure performance against agreed objectives, identifying training needs
• Provide guidance, coaching and mentoring to subordinates
• Manage the initiation and coordination processes for discipline and workplace conflict, in consultation with the Human Resources Department
• Manage the administration of subordinates through the approval of leave and travel expenses
• Promote a culture that reflects and rewards productivity and results, team orientation and employee well-being

Competencies (Knowledge, Skills and Behavioural Attributes)

Knowledge

• Marketing principles
• Public relations
• Broadcasting sector
• Print media sector
• Branding principles
• Financial principles
• Digital marketing and related platforms

Skills

• Management
• Relationship management
• Problem solving
• Communication
• Planning
• Time management
• Graphics Design, Canva, InDesign or other similar

Behavioural Attributes

• Attention to detail
• Integrity
• Ethical
• Deadline driven
• Customer focused
• Team player
• Conflict resolution

Special Requirements

Detail

• Required to work extended working hours
• Required to travel

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Reference No. AA2024

Purpose Statement

The Administrative Assistant is primarily responsible for providing a single point of contact to the MDDA for Company Secretary related services. The position will co-ordinate and control the administrative functionality for the Unit and the Board and its Sub Committees.

Education (Formal Qualification Required)

Minimum

• NQF Level 4 (Grade 12)

Advantageous

• NQF Level 5 Qualification in Administration / Secretarial or similar (e.g. Certificate in Office Administration)

Legal Requirements (e.g. Driver’s License, etc.)

Detail

• Code 8

Experience (Experience Required - Number of years)

Minimum

• Minimum 2 (two) years in relevant administrative support experience including:
  • Experience in secretarial work
  • Experience with reception duties
  • Experience with meeting management, including minute taking
  • Experience in document / records administration

Advantageous

• 3 – 5 years’ relevant experience

Position Description

Key Performance Area / Main Output

Company Secretarial/ Board & Committees Administration

• Provide a single point of contact to the MDDA for Company Secretary related services.
• Prepare packs for Board meetings. Ensure that Board and Sub-committee packs are assembled and distributed within defined time frames via courier or other relevant service providers
• Provide administration support to the Company Secretary and Board members.
• Arrange and manage travel and accommodation arrangements for Board members
• Maintain hard copy and electronic filing system of all Board reports, minutes and resolutions.
• Manage Company Secretary’s diary.
• Setup and co-ordinate meetings and conferences for the Company Secretarial Unit. Prepare monthly Board payment schedule for signature by the Assistant Company Secretary and Company Secretary and hand to HR/Finance within relevant time frames.
• Handle procurement processes for the Unit including sourcing required resources and obtaining approvals. Liaise with Supply Chain Officer as appropriate.
• Undertake full organisation of venues & catering for the Unit and ensure that arrangements are made well in advance.
• Facilitate the procurement of corporate gifting for Board and Committee members as appropriate.

Unit Administration Support

• Create, transcribe and distribute meeting documentation.
• Arrange meeting logistics
• Render Secretarial support to Departmental meetings
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing for all Unit functions.
• Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up.
• Facilitate records and document management for the unit.
• Manage team leave and attendance register.
• Coordinate Departmental Reporting E.g. Monthly and quarterly reports
• Order printing, stationery & equipment requirements e.g. recorders as appropriate prior to the meeting.
• Sign for all packages/deliveries and accept and record all incoming and outgoing information ensuring timely completion and follow-up with relevant units including CEO’s Office, i.e. document management
• Coordinate Departmental Reporting E.g. Monthly and quarterly reports
• Arrange and manage travel and accommodation arrangements for the Unit.
• Follow up/ Receive invoices and facilitate for payment.
• Load procurement requisitions on the system for the Unit

Competencies (Knowledge, Skills and Behavioural Attributes)

Knowledge

• Basic MS Office proficiency
• Company Secretarial administration
• Basic Office Administration and Management
• Document management
• Planning and Execution

Skills

• Communication
• Interpersonal
• Time management
• Listening
• High Quality of work
• Flexibility
• Good Organisational skills

Behavioural Attributes

• Attention to detail
• Professional
• Team player
• Reliable
• Initiative

Special Requirements

Detail

• May be required to work after hours when providing administrative support

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Reference No. LOD2024

Purpose Statement

To support the provision of legal services to the business in accordance with the applicable legislation and regulations. This includes providing legal support to internal business units and external clients through legal advice and opinions, conducting legal related workshops, drafting of legal guidelines, conducting legal research, and supporting the drafting of contracts.

Education (Formal Qualification Required)

Minimum

• NQF Level 8 in Law (i.e. LLB)

Advantageous

• Broader qualification in contractual and/or employment law

Legal Requirements (e.g. Driver’s License, etc.)

Detail

• Admitted as an Attorney or Advocate
• Driver’s License

Experience (Experience Required - Number of years)

Minimum

• 3-4 years’ experience in the legal field
• 2 years legal experience as an attorney or advocate

Advantageous

• Experience in the media sector

Position Description

Key Performance Area / Main Output

Contract Drafting & Monitoring

• Coordinate contract drafting, conclusions, close-outs, extensions and renewals
• Assist with monitoring and updating of the contract register and monitor contract compliance with funding requirements from recipients
• Assist in the liaison with recipient attorneys or recipient until consensus has been reached
• Provide support in the maintenance of contractual records and documentation
• Provide advice on contract matters, under the guidance of the line manager
• Serve as the point of contact for MDDA business units and external parties on contractual matters and ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness
• Verify that all contracts are devoid of omissions and MDDA interests are protected

Litigation Support

• Monitor cases to ensure that legal matters are managed efficiently and that the relevant parties are informed and are given the proper advice
• Coordinate the required affidavits, briefings with attorneys, etc.
• Alert the line manager on the status and/or progress of the cases
• Assist in the preparation of relevant legal correspondence, notices and pleadings
• Consult and obtain necessary information/briefing or documents from the relevant unit to assist in the litigation proceedings
• Assist in the drafting of Terms of Reference / Specifications for the appointment of the service provider for legal matters as and when instructed by line manager

Dispute Resolutions

• Coordinate all administrative matters relating to the resolution of contractual disputes, inclusive of:
  • Employment contractual issues
  • Supplier agreements
  • Any other contractual disputes
• Coordinate the required affidavits, briefings with attorneys, etc.
• Represent MDDA in court, (when required) including representation and management of CCMA cases involving staff/contractual issues
• Coordinate disciplinary/grievance hearings in accordance with company policy and procedures
• Prepare the appropriate documentation (including relevant charge sheet) and the prosecution’s case, in consultation with attorneys as appropriate, in respect of all serious cases involving staff or grant recipients, and submit to the line manager for approval

Regulatory Compliance

• Identify legislation which impacts on the mandate of the MDDA and coordinate the updating of the compliance matrix
• Advise on deviations or amendments from statutory practices to be used as a basis for strategic interventions for the line manager’s consideration
• Assist in aligning and review policies and approval by the line manager

Legal Research & Advice

• Provide input into legal advice and opinions, benchmarked on legal precedents, to MDDA business units, under the guidance of the line manager
• Conduct proper risk analysis and identify triggering factors towards potential legal risks within business units, for review and approval by the line manager
• Undertake in-house legal research, including preparation of documentation, for all cases likely to be subject to court action and submit to the line manager for review
• Act as first point of contact on all legal issues, as per delegation of authority

Sub-Committee Legal Advisory Support

• Participate in Board committees and sub-committees and management committees to provide legal advice and guidance in accordance with legislation and best practice e.g. Ethics Committee, Employment Equity Committee and Thefts & Losses Committee
• Compile relevant reports, minutes, presentations, etc. for the assigned committee
• Perform any other legal function, and provide any legal support as may be requested from time to time by line manager
• Assist in preparing quarterly reports for the Legal Unit and approval by line manager to be submitted to various committees and Board

Competencies (Knowledge, Skills and Behavioural Attributes)

Knowledge

• Legislation related to the industry (e.g. PFMA, ECA, MDDA Act and Regulations, PAJA, PAIA, POPIA etc.)
• Labour, Civil and criminal matters
• Contractual law and contract management
• MS Office proficiency
• Researching

Skills

• Communication
• Problem solving
• Planning
• Accuracy
• Time management
• Writing / reporting
• Relationship management

Behavioral Attributes

• Attention to detail
• Analytical
• Ethical
• Integrity
• Work under pressure
• Proactive
• Deadline driven

Special Requirements

Detail

• Will be required to travel e.g. to attend CCMA cases

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Reference No. EMSD2024

Purpose Statement

The main purpose of the Executive Manager: Sector Development, Research, Strategy & Planning, M&E role is integral for strategically leading and directing the planning processes derived from executive strategic sessions, ensuring that performance policies are established and executed to support the Strategic Plan. Further to ensure that performance policies are developed and implemented to support the Strategic plan and APP, ensure that the performance information is accurate, collected, collated, and reported on in alignment with the National Treasury reporting framework. Responsibilities include leading sector development initiatives to advance the MDDA's mandate, planning and implementing capacity-building programs, and fostering partnerships to promote public awareness and advocacy for community media, encompassing broadcast, print, and emerging sectors. Additionally, the role involves promoting innovation, research, and development within community media, ensuring accurate performance information collection and reporting in accordance with the National Treasury framework, and implementing policies to achieve strategic objectives.

Education (Formal Qualification Required)

• Minimum: Degree in Public Administration / Public Management / Business Administration / Business Management / Social Science or equivalent at NQF Level 8 as recognised by SAQA.
• Advantageous: NQF Level 9 qualification in a relevant field of study, Proven experience in Research

Legal Requirements (e.g. Driver’s License, etc.)

• Detail: Driver’s license

Experience (Experience Required - Number of years)

Minimum:

• 8-10 years’ experience in strategy performance monitoring, implementing research programmes and capacity building initiatives, strategies and plans; commissioning and directing research and capacity building projects
• 5 years’ experience at management level
• 3 years’ experience at senior management level

Advantageous:

• Publication track record
• Policy formulation experience
• Multi-disciplinary research experience
• Sound knowledge of public sector evaluation process and methodologies

Position Description

Key Performance Area / Main Output

Strategy Development and Implementation

• Contribute towards the development of the MDDA business strategy, providing strategic input and guidance in the area of responsibility, to achieve business strategic objectives
• Develop the departmental strategy in alignment with the MDDA business strategy to encompass:
  • Strategy and Organisational Performance
  • Sector Development and Outreach
  • Monitoring and Evaluation
• Collaborate with direct reports to develop the annual operational plans for each department and ensure alignment to the overarching divisional strategy and business strategy
• Discuss the implementation of the departmental strategy with the relevant role players, and monitor implementation therein
• Participate as a member of the Executive Committee (Exco) to contribute towards strategic decision making and policy making
• Lead the development and monitor implementation of departmental policies, procedures, systems and processes
• Drive the identification and communication of potential weaknesses and risks within the department, developing risk mitigation plans to address risks
• Produce reports on the department’s performance reflecting all relevant statistics and performance indicators
• Create and maintain a climate conducive for high performance to ensure that the MDDA delivers against its strategic objectives

Strategy & Organisational Performance

• Contribute to the development of the Strategic Plan (SP), the Annual Performance Plan (APP) and the annual operational plans
• Oversee the gathering, consolidation and analysis of information to prepare for the strategy planning workshop
• Oversee & Lead records management for the division
• Manage the submission requests to internal audit and the Auditor General, as and when required
• Support in the development of the mid-term and end-term reports within the 5-year period, ensuring the necessary data has been compiled during this period and the required evidence has been documented
• Lead the preparation for the submission of quarterly and annual reports
• Ensure that all submissions related to organisational performance are within the allocated time frame

Strategic Function

• Chair strategic implementation meetings for the various thematic areas as defined in the strategic plan document and possible variations thereof, as may be deemed by the internal and external operation environment
• Ensure that Heads of Departments develop and implement policies, annual operational plans, budgets and strategic review plans
• Support the CEO to ensure that the Agency fulfils its mission, vision, programs, and services, and are consistently presented in a strong, positive image to relevant stakeholders
• Collate and present strategic intelligence for future planning
• Set timetable and process for review of the strategic plan, and advise on redevelopment in the run up to the next strategic period

Grantee & Organisational Monitoring and Evaluation

• Lead the development and design of the organisational Monitoring and Evaluation (M&E) methodology, framework, tools, and systems
• Develop a focused monitoring and evaluation plan for the entity
• Monitor the effectiveness and impact of the MDDA through structured evaluations
• Develop quarterly M&E reports to Executive Management, Sub-Committees of the Board, and the Board
• Monitor and evaluate the impact of the MDDA, and all other aspects related to the mandate of the organisation
• Provide accurate M&E reports on the compliance status of funded community media projects (print, digital and broadcast)
• Monitor the impact of the MDDA grant funding on job creation, diversity and development of previously disadvantaged communities
• Monitor the effectiveness and efficiency of external training and development interventions across the sector

Information Dissemination

• Assess information received from the sector and Parliament and disseminate appropriately
• Ensure that key stakeholders are well informed of forthcoming publications and events
• Ensure that publications/speeches/press releases by key stakeholders are accessed and read, and that key findings are interpreted and disseminated within the MDDA
• Create and maintain systems to share understanding and knowledge of key stakeholders
• Act as a focal point of contact for general stakeholder queries (not queries from institutions)

Sector Development and Outreach

• Develop projects focusing on targeted media development programmes
• Lead the commissioning and analysis of research on media development and diversity
• Research and monitor emerging trends and key strategic topics in community media and diversity; analyse and present research findings to management and the Board
• Lead the coordination and analysis of policy implementation responses
• Lead public submissions on legislation or regulations impacting the community media sector
• Oversee the selection and implementation of research and capacity building projects
• Commission research on media development and diversity; analyse and present research findings to management and the Board
• Develop capacity building programmes within the media industry especially historically disadvantaged groups
• Facilitate research publications within the agency
• Develop Community Media toolkits for use by community media practitioners
• Develop programmes (accredited and otherwise) for skills based on needs determination of the sector

Budget Management

• Prepare the departmental budget in accordance with the budgeting guidelines
• Monitor expenditure against the budget and ensure that spending occurs within the budgetary restrictions
• Sign off on expenditure, as per delegation of authority
• Produce monthly financial reports to report on expenditure, any variances in terms of budgeted and actual figures, savings achieved and year to date figures
• Manage divisional assets in compliance with supply chain policy and procedures

People Management

• Oversee the recruitment of divisional staff in consultation with the respective line manager and the Human Resources Department
• Develop performance contracts for subordinates and conduct performance reviews to measure performance against agreed objectives, identifying training needs
• Lead, coach and mentor direct reports to foster personal growth and teamwork
• Lead the identification of a pool of potential leaders and talent within the division in support of succession planning and the staff retention strategy
• Address discipline and workplace conflict, and where necessary implement appropriate disciplinary procedures in consultation with the Human Resource Department
• Manage the administration of direct reports through the approval of leave and travel expenses
• Promote a culture that reflects and rewards high-performance, team orientation and employee well-being
• Set an example for staff by upholding MDDA’s values, adhering to the organisation’s policies and procedures, corporate governance, and related legislations

Competencies (Knowledge, Skills and Behavioural Attributes)

Knowledge:

• National Evaluation Policy Framework (NEPF)
• Legislation and regulations
• Research methodologies
• Proposal writing
• Advocacy and awareness
• Financial principles
• Stakeholder management

Skills:

• Interpersonal
• Research
• Strategic thinking
• Decision making
• Strategic management
• Project management
• Writing

Behavioural Attributes:

• Customer focused
• Organisational awareness
• Visionary thinking
• Problem solving
• Strategic management
• Customer focused
• Organisational awareness

Special Requirements

• Required to work extended hours
• Required to travel