Latest Job Opportunities at Astron Energy (Pty) Ltd.

Key Responsibilities (but not limited to):

Financial Perspective

• Monthly validation of foreign exchange gains/losses results. Includes performing validation on results of monthly revaluation program executed by financial systems analyst
• Take ownership for accuracy of foreign exchange mapping table in SAP and instruct Financial Systems Analyst to make changes as and when required
• Processing of monthly foreign exchange journals (FBB1 entries) as and when needed to correct entity financial records
• Monthly review of general accountant journals and account reconciliations for South Africa, Botswana and the Development Funds
• Responsible for ensuring intercompany confirmations of transactions and balances are executed timeously by various members of financial team including the intercompany accountant, costing accountant and treasury accountant
• Responsible for collation and consolidation of intercompany transactions and balances reporting with the purpose of ensuring no material imbalances exist with Glencore trading partners at month-end
• Ensuring integrity of financial results through performance of variance analysis on income statement and balance sheet
• Ensuring integrity of financial results through performance of validation and reasonability checks on cash flow statement for South Africa, Botswana and the Development Funds
• Responsible for monthly consolidation and upload of Accounts Payable Aging in SAC
• Responsible for monthly upload of consolidation and intercompany reclassification journal entries to ensure accurate SAC reporting
• Responsible for performance of ad-hoc research into IFRS accounting treatment of new types of transactions entered into by Astron Energy as and when requested by General Accounting Lead

Customer Perspective

• Prepare, distribute and consolidate monthly movement type reporting files for Finance to enable accurate balance sheet movement reporting in HFM
• Prepare consolidated earnings file for South Africa, Botswana and the Development Funds for upload into Glencore group reporting tool (HFM) on a monthly basis
• Co-ordination and consolidation of quarterly additional information pack for South African, Botswana and the Development Funds for submission to Glencore group in HFM
• Assist General Accounting Lead with providing responses to ad-hoc queries from offshore controller and group reporting team
• Planning and coordination of bi-annual statutory audit timelines and auditor deliverables listing
• Annual preparation of AFS lead schedules and relevant supporting documentation for external auditors
• Annual co-ordination of preparation of USD and ZAR/BWP annual financial statements (AFS) for South Africa, Botswana and the Development Funds by external service provider
• Preparation of annual financial statements for smaller Astron entities AEPP Trust,  AEEPP No 2 Trust and Astron Energy Development Funds
• Assist with periodic ad-hoc BEE reporting requirements

Internal Processes

• Ownership of Chart of Accounts management in SAP, HFM and SAC in line with IFRS requirements and Glencore group accounting policy. Periodically review CoA and drive continuous improvement in accuracy of financial reporting
• Deployment of changes in group accounting policy and/or HFM reporting requirements within the company as prescribed by General Accounting Lead
• Review new vendor creation in SAP against supporting documents provided and ensure accuracy before providing sign-off
• Responsible for review and approval of external payments as house bank signatory

People Management

• Oversight over General Accountant ensuring month-end journals are processed and reviewed for all accounts under reconciliation
• Review and sign-off of General Accountant reconciliations on a monthly basis

Professional Qualification and Certifications:

• CA(SA) with strong technical IFRS knowledge

Work Experience:  

• Minimum 5 years’ experience in accounting and finance roles
• Big Four external audit experience and oil and gas experience preferred 
• Experience in external and internal audit management preferred

Knowledge and skills:

• Reporting in terms of IFRS
• SAP, CaseWare and HFM
• Preparation and review of annual financial statements
• Reporting to internal and external offshore shareholders

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Job Description

• Reporting to the Manager, Reliability & Maintenance, this role manages Electrical, Instrumentation (including Analysers) & Control Systems maintenance & reliability at the Refinery.
• There are 3 Supervisors reporting into this role and an organisation of around 25 Astron employees.
• The Lead will be a member of the Reliability & Maintenance Leadership Team.
• The role may include some travel to conduct Vendor / Original Equipment Manufacture (OEM) Audits or attend Training.
• The role takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.
• Manages work direction and team coordination of the Electrical, Instrumentation, Analyser & Control Systems groups to successfully execute routine maintenance activities (at the Cape Town refinery) in order to optimize plant reliability, availability and safe plant operation.
• Manages and maintains general contractor services and supply agreements in terms of resource and facilities outsourcing to maximize benefits and returns of the Refinery.
• Continuously improve plant reliability through monitoring, failure investigation and corporate Best Practice reliability & maintenance programmes.
• Executes Loss Prevention System (LPS) Manager Stewardship functions by formally reviewing Loss Prevention System (LPS) activities and ensuring execution of the process. Provides coaching to reports and contractors to sustain excellent reviewing Loss Prevention System (LPS) performance. Fosters and promotes Zero Harm and High Reliability Organisation (HRO) behaviours within the workgroup
• Accountable for the compilation and control of the annual budget related to this position.
• Effectively utilizes company and contractor manpower, materials and other resources to meet refinery strategic plans and ensuring sufficient materials and equipment are available at optimum levels to achieve.
• Leads & Develops staff using appropriate Astron Energy Human Resources processes and tools and partnering with Learning & Development. Provide frequent periodic feedback on individual and workgroup achievements. Sets expectations and targets for individual reports via Performance Scorecard goal setting & review process, to support and enable continuous improvement in order to achieve and sustain 1st quartile corporate refining performance. Ensures that corporate compliance requirements are met. Drives efforts to develop and maintain competency framework, and participation in apprenticeship and Graduate Intern development programmes.
• Key Stakeholders include Refinery Leadership Team (RLT), Extended Leadership Team (ELT) and 3rd party Vendor Management and staff.

Key Challenges of the role include:

• Technical Troubleshooting, managing Risk
• Helping to prioritise work; direct focus of the organisation towards scorecard deliverables, removing barriers
• Improving Contractor work efficiency
• Improving Services Planning and Scheduling in work flow
• Cost stewardship
• Decision making vested in the role include vendor selection to provide key site services; driving accountability with the Service providers to identify & delivery on efficiency improvement opportunities and coordination with Planning & Scheduling to drive schedule adherence and re-prioritisation depending on planned and break-in work.
• The incumbent must have specialised in one or more of three key disciplines the role supports - Electrical, Instrumentation & Analysers and Control Systems, and must be able to apply specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise (theoretical and practical) through continual professional development; demonstrates an understanding of different organisational departments and functions.
• Must be able to demonstrate an understanding of how one issue may be a part of a much larger system. Analyses numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis;

Professional Qualification and Certifications:

• B.Sc / B Eng / B Tech Electrical Engineering (Heavy or Light Current), Mechatronics, Instrumentation or Control Systems; or
• N3 with Trade Test in one the following disciplines (Electrical, Instrumentation or Controls); plus a recognised track record of relevant experience of 10+ years
• MBA / MBL added advantage
• Work Experience: 10 + Years in technically relevant field of which 5+ years in Supervisory / Leadership role

Knowledge and skills:

• Analytical thinking and problem solving
• Stakeholder engagement & collaboration
• Service provider management
• CHESM
• Operational Excellence
• Planning & Aligning, prioritisation
• Risk Management
• Decision Making and Results orientated.

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Job Description

 

• A member of the Retail Marketing Leadership team, this position would be responsible for resetting the loyalty and payments landscape for the retail business across the full network. This entails developing the loyalty and payments strategy, as well as design and execution of the brand loyalty “go to market” strategy and measuring effectiveness.
• Required to lead a team towards successful execution, as well as influencing and leading senior cross functional team members/stakeholders to deploy strong consumer centric loyalty and payments solutions in a cohesive manner. The position requires a mastery understanding of loyalty and payment models/solutions, customer relationship management tools, other eCommerce/digital platforms, customer value management trends and innovations.
• In addition, the role requires a deep understanding of the fuels industry regulations, thorough fuel eco-system commerciality, consumer evolving landscape, competitor landscape, knowledge and understanding of existing and future loyalty partnerships and offers, as well as the commercial and operational drivers of the fuels value chain (Crude to customer) to enable profitable and competitive programs

Key Responsibilities (but not limited to):

• Enhanced customer loyalty value proposition via owned program loyalty initiatives and new partnerships
• Develop business cases for new initiatives that demonstrate commercial viability and seek executive management approval
• Gain franchisees buy-in on any new initiatives and amend relevant annexures in the retail franchisee agreements
• Deploy fit for purpose loyalty and payment solutions across a network of 850+ sites
• Manage bank partner loyalty program while ensuring volume retention, volume growth, strong relationships and strong contract management.
• Improvement in overall Brand Health through leveraging various loyalty and payments related value propositions

Professional Qualification and Certifications:

• Marketing or Business Degree
• Post graduate qualification/s will be advantageous
• Minimum 10 years in Experience across Loyalty, Payments, Retail Marketing, CRM, Digital 

Work Experience:

• Experience in leading loyalty strategy development and execution
• Experience in payment system selection, deployment and integration
• Strong analytical and project management skills
• Customer Value management
• Customer value proposition design
• Leading teams and cross functional project teams
• Negotiating, contacting, integrating and executing new partner solutions

Knowledge and skills requirements:

• Strategy development and execution on loyalty and payments for Retail business
• Managing complex and high value relationships end to end
• Strong and compliant contract negotiation and management
• Marketing and communications experience and a demonstrated history of creating and leading loyalty in retail.
• Strong commercial acumen (RAS Model, Business Case development etc.)
• Strong problem-solving skills
• Strong leadership capabilities and ability to interact with executive and senior management team internally and externally with confidence and clarity
• Quantitative and qualitative research on customers, marketing, loyalty and payments and ability to translate key outcomes and findings that shape the business’s strategy
• Mastery understanding and knowledge of loyalty model, industry deal terms, competitor programs and creatively solve for complex situations to achieve objectives while mitigating risk.
• Executive, Senior and middle management integration across business and functions such as retail, legal, technical, PMO, etc., to ensure business objectives are met.
• In line with strategic intent and architecture, procure and deploy customer relationship management systems to enable customer retention approaches/tactics
• Mastery knowledge of payment systems and deep understanding and experience in deployment of such systems
• Ability to translate system capabilities to customers in to value propositions to the market
• Depth of knowledge and experience in system integration i.e. payments, loyalty, CRM, partners etc.
• Budget management and control

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Job Description

• The Executive Administrator plays a pivotal role in providing administrative and secretarial support to the Refinery General Manager of Astron Energy Refinery and his leadership team.
• This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
• This site-based senior Executive Administrator role based in Milnerton, Cape Town is available due to an internal move within Astron Energy.
• We would welcome applications from experienced professionals with proven ability to demonstrate exceptional skills within a Corporate environment. The successful candidate will build relationship to resolve calendar conflicts, manage events and align on process improvement opportunities.

Provide support to the General Manager Refining

• Provide direct support to other Refinery Leadership Team members if required
• Weekly / Daily schedule coordination including daily pack / pre-read preparation including email and calendar management.
• Travel arrangements, event management, procurement, screening calls and re-routing as required,
• Understands the operations within the department to direct calls appropriately, minimizing the impact on management
• Manage day to day communication

Fiscal Administrative Support

• Prepare Systems, Applications, and Products (SAP) purchase orders.
• Prepare Expenditure Requests and data for purchase of equipment that forms part of Capital.
• Control all office expenditure and implement cost control processes relating to telephone, photocopy, fax, courier services and stationary costs.
• Process and reconcile all travelling expenditures.
• Prepare documentation for meetings and workshops to be attended/convened.
• Maintain internal contacts with Refinery Leadership Team, and staff at all levels.
• Obtain and print material/information for monthly performance reports.
• Anticipate “need to know” requirements before visits, meetings and trips. 
• Compiles pre-reads, agendas etc.
• Stakeholder and visitor preparation and management including logistics and other details.
• Screen telephone calls, internal and external correspondence before and action those which do not require attention, even during his absence from office.
• Make telephone calls for and on behalf of the General Manager.
• Assist in disseminating work requests.
• Monitors all exception time [vacation, sick days and emergency leave]
• Maintains electronic diary
• Screen e-mail messages and ensures that urgent messeges are appropriately actioned.  Uses discretion to forward messages to appropriate areas.
• Prepares expense reports

Transactional Administration

• Book outside training/events for management on request.
• Prepare and submit monthly reports.
• Maintain confidentiality of sensitive information.

Meeting Prioritization and Scheduling:

• Decision/Recommendation: As the gatekeeper of the calendar, the executive administrator may need to prioritise meeting requests and schedule appointments based on their importance and relevance to the executives' objectives.
• Nature of Decision/Recommendation: The executive administrator assesses incoming meeting requests, considering factors such as urgency, strategic significance, and alignment with priorities. Based on this assessment, they may decide to accept, decline, or reschedule meetings accordingly. Additionally, they may recommend time blocks for focused work or strategic planning sessions, ensuring that the executives have adequate time for critical tasks.

Document Handling and Distribution:

• Decision/Recommendation: When managing confidential documents and correspondence, the executive administrator may need to determine the appropriate recipients and distribution channels to ensure timely and secure delivery.
• Nature of Decision/Recommendation: They evaluate the sensitivity and relevance of documents before deciding who should receive them. They may recommend distributing certain documents only to key stakeholders or limiting access to sensitive information on a need-to-know basis. Additionally, they may decide on the most secure method of document delivery, whether it's through encrypted emails, secure file-sharing platforms, or physical delivery via courier services.

Travel Arrangements and Itinerary Planning:

• Decision/Recommendation: When coordinating travel arrangements for the General Manager Refining, the executive administrator may need to make decisions regarding flight schedules, hotel accommodations, transportation options, and itinerary planning.
• Nature of Decision/Recommendation: The executive administrator evaluates various factors, including travel preferences, budget considerations, and logistical constraints, to recommend optimal travel plans. They may decide on the most efficient routes, suitable accommodations, and convenient transportation options based on the executives' schedules and preferences. Additionally, the executive administrator may recommend adjustments to travel plans in response to unexpected changes or emergencies, ensuring that the executives' travel experiences are smooth and productive.

Internal Key Relationships (to Astron Energy):

• General Manager Refinery: Your primary internal relationships would be with the Refinery General Manager (GM), of Astron Energy, and the Refinery Leadership team. You would directly support them in their daily activities and act as a liaison between them and other departments within the company.
• Refinery Leadership Team: Build strong working relationships with other members of the refinery team, you would collaborate with them on various initiatives and projects as directed.
• Board of Directors: Maintain a professional relationship with members of the Board of Directors. You may assist the Refinery General Manager with their Board duties.
• Administrative Staff: Collaborate with other refinery administrative staff members to ensure seamless operations and support services. This may include sharing resources, coordinating schedules, and assisting with workload management during busy periods.  You will lead a bi-monthly coordination meeting with this group.

External Relationships:

• Clients and Customers: Act as a point of contact for clients and customers of Astron Energy, particularly high-level clients or partners. You may assist in scheduling meetings, responding to inquiries, and facilitating communication to ensure customer satisfaction.
• Suppliers and Vendors: Maintain relationships with suppliers and vendors who provide goods and services to Astron Energy. You may assist in coordinating procurement activities, negotiating contracts, and resolving issues related to vendor relationships.
• Industry Partners and Associations: Represent Astron Energy in relationships with industry partners, associations, and professional organizations. You may attend industry events, conferences, and meetings to network and stay informed about industry trends and developments.
• Media and Public Relations: Work closely with the corporate communications or public relations team to manage external communications, including press releases, media inquiries, and corporate announcements. You may assist in drafting communication materials and coordinating media interviews for company executives.

High-Level Executive Interface:

• The executive administrator interacts closely with high-level executives, including the CEO, within the organization. This requires professionalism, discretion, and the ability to handle sensitive information with confidentiality.

Cross-Functional Collaboration:

• The job involves collaborating with various departments and functional areas within the organization. This requires effective communication skills and the ability to work with diverse teams to achieve common goals.

Fast-Paced and Dynamic Nature:

• The environment is characterized by rapid changes, urgent deadlines, and shifting priorities. The executive administrator must be adaptable and able to juggle multiple tasks efficiently while maintaining a high level of accuracy and attention to detail.

Multi-Function Support:

• The role encompasses a wide range of administrative tasks, including calendar management, travel arrangements, meeting coordination, document management, and communication support. The executive administrator must be versatile and capable of handling various responsibilities to support the Refining General Manager effectively.

Remote Locations and Travel:

• Depending on the nature of the organization's operations, the job may involve supporting executives who travel frequently or oversee operations in remote locations. This may require coordinating travel arrangements, managing communication across different time zones, and ensuring that executives have the necessary support while on the move.

High-Pressure Situations:

• The executive administrator may encounter high-pressure situations, such as tight deadlines, critical meetings, or unexpected crises. The ability to remain calm under pressure, prioritize tasks effectively, and make quick decisions is essential in such situations.

Confidentiality and Discretion:

• Given the nature of the information handled by the executive administrator, maintaining confidentiality and exercising discretion is paramount. The job operates within a context where sensitive information, strategic plans, and executive discussions must be safeguarded at all times.
• Uphold the Astron Values of 
• Safety
• Results Focussed  
• Integrity & Courage
• People-centric 
• Collaboration & Synergy 

Professional Qualification and Certifications: Business Administration/Management, or other tertiary qualification.

Work Experience:

• 3 – 5 years’ experience in a corporate environment
• In a business administration and or project management role

Knowledge and skills:     

• Proficiency in MS Office (Word, Excel, PowerPoint, Visio, Electronic Mail and Calendar, and Projects)
• Knowledge of SAP R/3
• Knowledge of Concur
• Ability to work under pressure (essential)
• Strong initiative and ability to think and work independently (essential)
• Strong Planning and organizing skills (critical)
• Strong Customer relationships and interactions skills (critical)