Jobs Available at Industrial Development Corporation

Qualifications 

• National Diploma and Advanced certificates or relevant qualification at NQF level 6 or equivalent.
• Bachelor’s degree or a relevant recognised qualification at NQF level 7 or more will be advantageous.
• Relevant Certificate in Administration

Experience 

• Minimum 2- 5 years proven Secretarial, Administration and Project Management experience.
  The following computer skills and knowledge of office software packages at an Advanced level are essential: MS Word; PowerPoint; Excel; Outlook.
• Knowledge of SAP will be an added advantage.

Roles and Responsibilities

MAIN DUTIES AND RESPONSIBILITIES

• Facilitate the process flow and maintenance of a register of the department’s documents, agreements, invoices received directly through email or postal services to the applicable financial management & strategic financial planning team.
• Provide secretarial support and general administrative function to the Head and the financial management strategic financial planning team members.
• Receive, direct and relay telephone messages to the affected individuals and maintenance of a record of such calls.
• Provide general administration support including minute taking, compilation of reports, presentation slides preparation, scheduling of appointments and meetings for the departments.
• Tracking and monitoring of the department’s operational deliverables on a day-to-day basis.
• Project management support to the Heads through presence in key meetings, facilitation of key deliverables and engagement with key internal and external stakeholders.
• Maintain accurate and up to date records, agreements, reports and databases to ensure compliance with organisational policies and regulatory requirements.
• Maintain and track the contracts concluded by the departments to ensure compliance with the procurement policies and guidelines.
• Arrange and manage meetings or events and other administrative logistics required by the departments.
• Daily management the Heads diaries ensuring timely scheduling of events and the elimination of meeting clashes.
• Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and SharePoint.
• Making travel arrangements and processing claims for the Heads and team members (as and when required)
• Ensure that the stationery requirements for the departments are adequate at any point in time.
• Facilitate the onboarding and offboarding of new staff members joining the teams.
• Maintain an updated contact list for the department.
• Provide administrative support in order to optimize workflow procedures in the office.

Customer Focus & Stakeholder Management

• Provide professional secretarial support.
• Provide an efficient customer service to both internal and external stakeholders.

Learning, Leadership & People Growth

• Manage own development to enhance own competencies.
• Participate in knowledge sharing in the team.

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Qualifications 

• Minimum National Diploma Qualification.
• Proven experience in project administration, preferably in the built environment or financial services sector.
• Proficiency in Microsoft Office suite and project management software.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, dynamic environment.

Experience 

• Minimum of 2 (two) to 5 (five) years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of project management principles and practices.
• Adaptability and flexibility to changing project requirements and priorities.

Roles and Responsibilities

MAIN DUTIES AND RESPONSIBILITIES

• Ensure adequate preparation, organisation and maintenance of project documentation, including typing and dicta typing of contracts, reports, tender documents, spreadsheets, presentations, minutes of meetings, letters and other correspondence.
• Assist Project Team with project administration such as compilation of Tender Lists; compilation and placing of Tender Adverts; typing, distribution and follow up of Invitations to Tender and Notice to Tenderers; arithmetic checking of tenders submitted; payment certificates, fee accounts, agreements, etc.
• Assist project team with editing, formatting, printing, binding, photocopying, scanning and dissemination of their documents.
• Create, update and maintain an efficient filing system [electronically in a server and in hard copy] daily or weekly including opening new files and archiving routinely, as required
• Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
• Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
• Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
• Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
• Conduct research and gather data on relevant topics to support project planning and decision-making.
• Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
• Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
• Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
• Interact and provide linkages with IDC head office support systems to capacitate the Project operations.
• Assist in investment attraction marketing and branding activities
• Organise necessary hardware and software support for the project, as necessary, from time to time.
• Manage company pool car use and maintenance and general office housekeeping.
• Direct or Deal with Client / visitors queries.

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Qualification and Experience

Qualification

• A BTech in Civil Engineering or a  Bachelor’s degree graduate qualification in Civil Engineering;
• Professional Registration with the Engineering Council of South Africa (ECSA). Professional Registration as a Construction Project Manager with the South African Council for the Project and Construction Management Professions (SACPCMP) will be an added advantage.

Experience

• Minimum of eight (8) to 10 (ten) years’ experience in a management position undertaking similar work as outlined in the scope of work and deliverables;
• Extensive Municipal Infrastructure design and Construction Manager experience;
• Exceptional planning and organizational skills: the ability to handle several complex tasks simultaneously and managing key projects with multiple stakeholders is essential;
• Proven communication skills are essential - must possess great written and verbal skills to be able to work effectively with others;
• Ability to influence stakeholders and team members;
• Experience working in a high-level collaborative environment;
• Ability to manage multiple competing priorities while building effective relationships;
• Extremely organized and persistent, with drive and determination to achieve goals;
• Ability to present and communicate technical information in a clear and concise manner.

Roles and Responsibilities

MAIN DUTIES AND RESPONSIBILITIES

• Develop and implement operational systems and quality standards for a project management office;
• Manage the delivery of professional service providers and contractors responsible for the design and construction of bulk infrastructure and internal services in the SEZ;
• Lead the design reviews and approvals of bulk infrastructure and internal services done by the appointed service providers;
• Capacitate and mentor junior staff and impart skills transfer in the development of the SEZ;
• Package and lead detailed investment led project applications for implementation of critical infrastructure planning and construction;
• Develop and implement turnaround strategies to unlock impediments facing the infrastructure delivery programme and the delays experienced by the SEZ;
• Lead the procurement of service providers for capital infrastructure projects in the SEZ;
• Troubleshooting and contract administration to identify project risks as well as develop and implement risk mitigation measures on capital infrastructure projects in the SEZ;
• Lead and manage the process of Township Establishment and designation applications for the SEZ;
• Lead the master plan development process in alignment with spatial development framework and strategic plans of the SEZ;
• Ensure adequate community facilitation and stakeholder management in support of development of the SEZ;
• Provide technical input and project management for strategic planning as required for the development of the SEZ;
• Develop institutional management mechanisms to ensure the effective and ongoing management of the SEZ;
• Monitor and evaluate work done and sign off on payments due for work done by service providers;
• Oversee the contract administration of projects in execution;
• Oversee the monitoring of project progress and make detailed scheduled reports on measurable items, such as milestones and deliverables;
• Develop and manage project schedules and provide meaningful progress updates to stakeholders together with actionable feedback relating to costs and cost-benefit analysis;
• Use applicable best practices throughout each project's execution, monitor progress, and make adjustments as required based on sound technical input;
• Lead and monitor the creation, implementation, and management of project management policies, standards and procedures;
• Develop definitions and measurements of success to objectively quantify project success and report progress against agreed plans;
• Identify potential risks across a broad number of individual projects and programs and establish communications and mitigations to address these;
• Influence and manage the factors that create change and scope creep;
• Maintain accountability for the quality of deliverables;
• Follow through and close all the defined exceptions and milestones;
• Monthly reporting of progress and making necessary submissions to the Board of Directors of the SEZ as required from time to time; and
• Lead, guide and participate in project steering committees.

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Qualification and Experience

Qualification

• Law degree and Admission as an Attorney essential
• Master’s degree such as LLM desirable

Knowledge & Skills 

• A minimum of five years’ post-article experience in the financial services industry
• 2-3 years working experience in the banking and finance/SoE/DFI (restructuring, turnaround & business rescue) space is essential
• Experience in the drafting, review, negotiation and re-negotiation of cross-border, project finance, corporate, commercial, structured and re-structured finance transactions
• Understanding of the PFMA in particular its application to Schedule 2 SOEs, PFMA Treasury acquisition notifications, competition commission  acquisitions notifications, fund management/investment

Roles and Responsibilities

• Provide general legal advice, including legal research
• Structure, restructure, negotiate and re-negotiate corporate and commercial transactions including project finance and cross-border financing transactions
• Identify, evaluate and structure import and export finance transactions
• Ensure compliance with internal legal and other IDC procedures and policies
• Identify and minimize potential legal risks
• Draft, review, negotiate and re-negotiate financing agreements and other legal documentation
• Make presentations and opine on legal and regulatory developments
• Conducting legal due diligence investigations
• Ensure efficiencies aimed at improving client satisfaction by providing efficient legal services 
• Developing and maintaining relationships with providers of legal services (including, external legal counsels, business rescue practitioners and other key stakeholders)
• Develop and maintain client and institutional relationships, internally, locally and internationally