Jobs at Aspen Pharma Group

Description

• Leads the receiving, storing, dispensing, and packing of scheduled drugs and controlled materials.

Requirements

Sample testing before storage

• Verify the replacement of the label after “For release” is approved.

Dispensing of raw material

• Check that correct stock was picked for the batch
• Do dispensary line opening.
• Check dispensed material against batch records.
• Update information into the ERP system

Sample testing after storage

• Supervise the sourcing of the selected material
• Supervise the sampling of content by required specifications.
• Make requests for the repacking of the box restock.
• Supervise and verify cycle counts and stock counts.

Management of Schedule 5 and 6 items

• Oversee the complete flow of material or FG from receipt to dispatch.
• Adhere to Legal requirement as per GDP, GMP and GWP guidelines.

Management of the destruction process for obsolete stock

• Manage process, from receipt to destruction of stock, inclusive of the administration process, i.e., SBF’s, ERP transactions, approvals.

Planning & processes

• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorised by superiors.

Asset/ Resource management

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties.
• Use assets and resources optimally within own area of responsibility.

Technical/ Functional expertise

• Apply comprehensive knowledge of discipline/ specialisation
• Stay up to date on developments, trends, legislation, and industry regulations within area of expertise.

Reporting & record keeping

• Gather information required for reports to be generated in department or area of technical expertise.
• Complete and consolidate standard documents.
• File, archive and retrieve documents in hard and soft copy filing system.
• Maintain and update records and systems as required.
• Retrieve supporting documentation and records to facilitate and support query resolution.

 Skills Required

Background/experience

• 0-2 years’ experience as a pharmacist
• Bachelor’s degree in pharmacy
• Registration with the Pharmacy Council as a Pharmacist

Specific job skills

• ERP System knowledge

Competencies

• Meeting Deadlines
• Interrogating Information
• Planning and Organising

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JOB PURPOSE:

• Responsible for strategy and execution of finished goods & freight sourcing activities, locating and reviewing a variety of potential suppliers in order to recommend the best supplier for a particular business need. Drive cost optimisation and customer satisfaction by identifying and implementing opportunities for alternative sourcing of finished/bulk dosage forms and freight, optimising existing contracts and ensuring compliance/validity thereof for both suppliers/customers,  whilst constantly looking for cost opportunity and maximising supply reliability.

ROLE RESPONSIBILITIES:

Strategy Delivery

•  Plan and manage overall finished goods product and freight sourcing strategy
•  Develop and deliver supply chain strategy to support delivery of business growth agenda. 
•  Drive and input into supply strategies with manufacturing sites and 3rd parties to improve overall supply performance for service level and improve business inventory holding. 
•  Drive sourcing of products and CMO supply performance and benchmarking to improve service, cost and cash. 
•  Build strong and sustainable relationship with 3rd party suppliers

Supplier Sourcing & Negotiation

• Execute analyses and make suggestions for improvement of overall sourcing strategy
• Responsible for sourcing suitable contract manufacturer considering technical, regulatory requirements, cost and supply chain efficiency.
• Implement sourcing frameworks and policies that is suitable and applicable for the SA Commercial.
• Assists in the development and implementation of procurement and contract management instructions, policies, procedures and procurement charter in line with audit requirements
• Represents the company in negotiating contracts and formulating supplier agreements.
• Responsible for Cost, Service negotiations with CMOs to drive service performance, cost reduction as well as supply resilience in supply in both short and long horizons. Including coordinate and negotiate SLA with suppliers
• Ensure sufficient capacity negotiated with all suppliers for the 24 months+ horizon to deliver business growth agenda.
• Drive on-time delivery linked to new launches, realignments and operationalization of license agreement.
• Develop long term strategy on products with pricing or continuity weaknesses and create supply resilience.
• Develop and control annual budget for sourcing of products and cost of goods spent with Finance
• Manage and track budget and annual spent, and drive reduction in cost to service. This includes, Opex, Capex and COGs. 

Supplier Management

• Responsible for maintenance and update of supply agreements along with legal team.
• Maintain effective supplier relationships and evaluate / audit suppliers frequently and ensure alignment to company policies
• Ensure supplier compliance to SLA and latest regulatory requirements
• Act as the point of escalation with the team and SA Commercial, communicating and resolving operational issues
• Responsible for ensuring resolutions to supplier queries and serves as owner to supply agreements for SA Comm along with Supply Chain Manager
• Responsible and accountable for ensuring all supply agreement are updated and with no interruption on service delivery.
• Drive operation efficiency at CMO’s to deliver Aspen’s growth agenda. Drive continuous improvement in CMO performance to deliver service improvement.
• Analyse supplier performance
• Implement and conduct routinely supplier performance reviews and feed supplier strength and weaknesses into overall supply chain strategy.
• Conduct supplier bench markings and contract reviews to continuously optimize cost, cash and cost. 

Other Supply Chain Improvement

•  Develop methodology and policies to manage sourcing operationals effectively.
• Provide periodic reporting for management on sourcing, controls and processes.
• Build effective relationships with all supply  points to strengthen supply reliability, responsiveness, and agility
• Adoption of new supply chain planning systems/functionalities and embed the new planning tool by working with planners and IT system stewards and external consultants to scope, spec and migrate Supply related functionalities from the commercial end
• Drive fact-based decision-making that will increase competitiveness by providing data analytics and implement improvement plans.

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE 

• Degree in Supply Chain Management, BCom degree
• Specialist procurement qualification is advantageous (CIPS etc)
• Exposure to Manufacturing essential
• Import/Export experience essential
• Team Management experience essential
• 5+ years’ experience within a similar role, preferably in FMCG/Pharmaceutical environment
• 10 years’ experience within a Supply Chain environment
• Demonstrated success in product sourcing & negotiations
• Strong understanding of financial, regulatory and Supply chain interactions
• Strong understanding of procurement frameworks, methodologies, processes and industry best practices
• Proven capability to lead cross-functional project
• Understanding of legal, regulatory and GMP environment in marketing and manufacturing.
• Experience in operating with SAP, Excel, Power BI
• Experience in senior stakeholder engagement & reporting

SKILLS & ATTRIBUTES

• Excellent problem-solving capability
• Skills to effectively resolve conflicts in a team environment and with non-Aspen entities
• Negotiating skills
• Strong leadership skill to guide business decision-making considering service, cost and cash.
• Ability implement and streamline process to support the sourcing function.
• Ability to implement performance monitoring, tracking and improvement
• Performance-driven and solution-orientated
• Strong analytical and numerical skills a must
• Strong technical skill in MS Office, especially excel
• Highly collaborative, flexible and attention to detail
• Excellent communication skills with the ability to liaise across all levels, excellent cross-function and collaboration skills required
• The motivation and ability to create, implement and drive new processes is essential. Ability to influence and drive cross-functional deliveries
• Proven accountability and success with multiple tight deadline deliverables
• End to end understanding of Supply Chain operations in Plan, Source, Make and Deliver.
• Deep understanding of S&OP and particularly supply planning contribution, key KPI and parameters.
• Strong understanding of new product launch process within Supply Chain
• Effective oral and written skills to communicate technical and non-technical issues to various levels of management.
• Prudent risk-taker with experience and background that supports an intuitive understanding of the trade-offs between business decisions.
• Flexibility to adapt to a fast moving and international environment
• Excellent interpersonal skills and a high degree of customer focus
• Proactive approach, action oriented with the ability to solve problems and set priorities

KNOWLEDGE:

• Computer skills on Microsoft tools
• A solid understanding of S&OP
• Deep working knowledge of ERP systems, esp SAP
• Deep technical knowledge of Supply Chain operations and Supply Planning operations
• Vast experience on managing inventory

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Description

• Perform validation exercises of production and lab equipment, utilities, packaging, and processes to ensure specific standard of compliance is met.

Requirements

Planning and Operational Support

• Act as a technical/ subject matter resource
• Facilitate implementation of current processes
• Identify gaps in current policies and procedures.
• Provide input into changes or improvements to processes, tools, and techniques.

Validation

• Perform validation exercises in compliance with GMP standards and validation schedules.
• Maintain compliant status of equipment and processes.

Qualification

• Perform the relevant operational qualification protocols as per SOP to ensure new equipment/ utilities/ packaging function as per intended use.
• Perform the relevant performance qualification protocols as per SOP to ensure new equipment/ utilities/ packaging function as intended over time and within limits.
• Investigate and report OOE results and perform re-tests.
• Participate in change control assessments to ensure compliant status of affected equipment is not compromised.
• Conduct routine inspections of equipment and utilities to identify any deficiencies and ensure quality standards are being adhered to
• Ensure documents and procedures to operate and maintain equipment are in place.

Requalification

• Assess and recommend re-qualification of equipment and utilities as appropriate as per Protocol.
• Prepare and perform re-qualification of equipment and utilities as per SOP.

Reporting and Record-Keeping

• Compile, maintain and update validation documentation as per SOP and QMS
• Generate validation reports on a weekly/ monthly basis.

 Skills Required

Background/experience

• National Certification (N4-N6) or Trade Tested Artisan with 2-4 years’ related experience.
• degree or equivalent qualification in Science (Chemistry, Microbiology) or Engineering (Chemical, Pharmaceutical or Process), or equivalent industry experience
• Aseptic pharmaceutical manufacturing process and automated packing experience

Specific job skills

• Comprehensive knowledge in the application of Qualification and Validation principles pertaining to aseptically filled products.
• Knowledge of control and instrumentation systems, electrical systems and reading of electrical diagrams
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes, and objectives.

Competencies

• Interrogating information
• Maintaining accuracy
• Following procedures
• Technical writing

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Description

• Ensures effective implementation and management of accounting controls within Production departments.
• Prepares accurate and timely financial reports on Production activities.

Requirements

Budgets and Reporting

• Assist in preparing the expenses, recoveries, material usage and stock budget and forecasts.
• Prepare performance reports.
• Set annual budgets and quarterly forecasts.
• Prepare rework quotations, as required.

Financial Controls   

• Control inventory in area of responsibility
• Meet output requirements, while containing expenditure
• Assist with stock counts.
• Analyse variances, including usage/ yield variances, inventory write-offs, recoveries, expense analysis, headcount analysis in terms of budget vs. actual, trends and feasibility, etc.
• Review, analyze and report on cyclical/ stock count results.
• Review stock processes
• Prepare forecasting of recoveries and expenses, in consultation with Manager and operations leader
• Identify, report, and provide feedback on risks present in the operation.
• Meet targets on yields and write-offs.
• Ensure working capital targets are met. Ensure control and approval of expenses in accordance with the company approvals framework.
• Ensure bi-annual stock takes meet control requirements (audit and validate)

Operational Input

• Provide technical and operational input on operational planning of the unit and on the prioritisation of objectives
• Indicate required changes in resources to enable achievement of work objectives.
• Monitor and control use of assets/ resources in area of responsibility
• Apply advanced understanding of area of specialization.
• Analyse concepts and suggest streamlined procedures.
• Provide information for reports, as required by Supervisor.
• Compile standardized reports and consolidate documents.
• Comply with document filing requirements and maintain and update records and systems as required.
• Assist with development/amendment of SOP's.
• Assist with projects, implementation of systems and feasibility studies.

 Skills Required

Background/experience

• 4 to 6 years’ accounting experience in a manufacturing organization
• Experience advising management on finance-related matters and implementing financial controls.
• BCom Degree in Financial Field

Specific job skills

• Computer literacy: proficiency in Excel, Word, PowerPoint, and a fully integrated ERP system

Competencies

• Offering Insights
• Maintaining Accuracy
• Managing Performance
• Interrogating Information

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Description

• This 6-month graduate programme at our SA Operations manufacturing site in Gqeberha.
• This programme will provide candidates with an opportunity to gain workplace experience, knowledge and skills related to the Supply Chain discipline within the pharmaceutical industry and will prepare the graduate with relevant practice for the Supply Chain profession.

Requirements

• Completed bachelor’s degree / Diploma in:
• Supply Chain / Logistics / Procurement Management
• Chemical / Industrial / Mechanical Engineering
• Economics
• Pharmacy
• Statistics and Mathematics
• Information Technology
• South African Citizen