Job Vacancies at University of the Free State

About the Job

Duties and responsibilities:

Perform administrative and secretarial tasks, including but not limited to:

• Receive, organise, dispatch and file documentation.
• Scan documents and send e-mails.
• Type official correspondence.
• Responsible for travel logistics (accommodation bookings, car-hire, flights).
• Responsible for meeting logistics and document preparation and administration for meetings (compile Agenda and Minutes).
• Follow-up and provide feedback on tasks arising at internal meetings.
• Receive guests and arrange refreshments for guests.
• Order office supplies, e.g. stationery, printer cartridges, etc.
• Assist with the general neatness of the Director’s office.
• Report defective equipment for repair to physical resources and follow-up on job requests.
• Handle telephone enquiries
• Liaise internally and externally with parties outside the University.
• Handle queries of students and direct them to the responsible person/s within the Business School.

Inherent requirements:

• Grade 12
• Minimum of one (1) year’s relevant working experience in the UFS environment.

Recommendations:

• Proven experience in working with the UFS systems.
• An NQF Level 7 qualification.

Competencies

Required competencies:

Results oriented.

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic thinking.

• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading.

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions

• The ability to be sensitive and understanding to the needs and feelings of others.
• The ability to interact with others and establish personal connections with people.

go to method of application »

About the Job

Duties and responsibilities:

• Generate sales by calling prospects/clients and key account management.
• Responsible for Business development through submission of tenders and quotes, present to potential clients, and establish and maintain strategic partnerships.
• Identify new funding opportunities and client training needs.
• Identify opportunities with SETAs and other funding bodies.
• Develop high-quality proposals.
• Follow up on proposals to ensure successful transactions.
• Respond to individual client requests for programmes.
• Maintain a pipeline of prospective transactions.
• Maintain a register of closed transactions, strategic partnerships and contracts.
• Achieve an annual sales target.
• Coordinate handover sheets of inhouse programme coordinators .
• Build a strong network of decision-makers in public and corporate enterprises, specifically in agriculture, agri-business, mining, SMME’s and public sectors.
• Build effective relationships with faculty (part-time and full-time) programme delegates and other key stakeholders internal and external to the university.
• Liaise with Kovsie Phahamisa Academy.
• Responsible for Institutional Forum representation.
• Responsible for the management of the Executive Education Programme budget and expenditure.
• Approve financial transactions related to Executive Education Programme.
• Compile budgets for new and customised programmes.
• Compile project costings.
• Compile annual budgets as requested by the Kovsie Phahamisa Academy and the EMS faculty management.
• Determine and agree on the margin of each programme, with the line manager.
• Responsible for contract management (negotiate terms, setup, approval, and signature).
• Compile vendor applications to register as supplier with clients.
• Conceptualise and design new programme offerings with stakeholders.
• Customise / develop scoping and client/SME engagement.
• Identify content developers and brief content developers on content of programmes.
• Develop and maintain quality assurance processes with regard to content development, delivery of programmes, assessment, moderation and evaluation of SLPs, and certification.
• Oversee the development of programme work plans, roll out and programme logistics.
• Responsible for client success from pre- to post-delivery.
• Responsible for new programme accreditations.
• Source lecturers that could facilitate short learning programmes.
• Identify and invite guest speakers.
• Oversee student discipline issues.
• Oversee development of SLPs on Blackboard.
• Responsible for effective management of programme coordinators to ensure the successful implementation and management of SLP’s both to the corporate sector and the public sector.
• Lead Executive Education Programme staff meetings.
• Responsible for line management functions such as leave planning/approval and performance management.

Inherent requirements:

• MBA or master’s in business related programme,
• A minimum of four (4) years’ relevant experience in a sales environment in a business school/higher education environment.
• Proven experience in building and maintaining strategic networks.
• Must be willing to travel regularly.

Recommendations:

• Proven experience in curriculum development and implementation.
• Proven management experience in a business school/ higher education environment.
• A deep understanding of the short learning programme environment.
• Analytical problem-solving skills with impeccable attention to detail.

Competencies

Required competencies:

• Results oriented.
• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.

Strategic thinking.

• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.

Leading.

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building coalitions

• The ability to negotiate, sell, influence and to persuade others.
• The ability to interact with others and establish personal connections with people.