Job Vacancies at Unique Personnel

• Assist with day to day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources executives
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Deal with employee requests regarding human resources issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database

Inherent Requirements    

• At least 1 year experience
• Basic knowledge of labor laws
• Excellent organizational skills
• Strong communications skills
• Degree in Human Resources or related field is an advantage    

Minimum Qualification

•     Diploma

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• Full function Boilermaker in Fabrication workshop

Inherent Requirements    

• Must be able to fabricate steel works from drawings
• Must have experience working in Fabrication workshop

Qualification : 

• Section 13 or 26D Boilermaker
• Minimum Qualification    Certificate

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Responsibilities: 

• Review job seekers' resumes and questionnaires 
• Write high-quality resume content including Summary, accomplishment-based Work Experience bullet points, Core Competencies (skills), Education & Certifications, and any additional resume sections required 
• Include highlighted placeholders for missing information for job seekers to complete in their draft 
• Add blue highlights for keywords related to target jobs 
• Personalize notes in the Writer Notes tab 
• Check for spelling and grammar errors 
• Share the Google doc in the workspace and perform Quality Check scan to correct issues as needed 
• Submit for QA and make any corrections requested by QA, if required. 

Required Skills: 

• Strong vocabulary and command of language: Have a wide range of vocabulary and the ability to use language effectively and accurately. 
• Clear and concise writing style: Able to convey ideas and information in a clear, concise manner that is easy to understand. 
• Good grammar and spelling: Have a strong understanding of grammar and spelling rules and are able to apply them effectively in their writing. 
• Attention to detail: Pay attention to detail and are able to proofread your work carefully to ensure that it is error-free. 
• Creativity: Ability to think creatively and come up with fresh ideas and perspectives. 
• Research skills: Ability to gather and organize information from a variety of sources and use that information to support your writing. 
• Adaptability: Ability to adapt your writing style and tone to fit the needs of your clients. 
• Must be based in Cape Town

Inherent Requirements    

• Matric or NQF Level 4 equivalent  
• A formal qualification in Linguistics, English, Journalism, or a related field (Highly advantageous) 
• 1 + years of working experience in a professional writing and editing environment (desired) 
• Experience with resume writing and formatting (highly advantageous) 
• Experience with highlighting keywords and including placeholders for missing information (highly advantageous) 
• Aptitude to accurately review and edit documents 
• Proficiency with Google Docs 
• Experience with quality assurance processes (highly advantageous) 

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RESPONSIBILITIES:

• Compile monthly packing target reports and time sheets.
• Maintain an accurate filing system and assist with administrative requests from Factory Management
• Receives all incoming calls, deals with them professionally and promptly and ensures that messages are distributed and tended to as speedily as possible.
• Finalise packing lists for export orders
• Generate purchase requisitions for consumables required for packing purposes and forward to Factory Manager for authorisation.
• Complete administration on stocktaking.
• Submit overdue schedules
• Registration of samples for Starke Ayres Laboratory
• Submits inter depot transfers of job cards
• Prepare and capture job cards on SAGE
• Processing GI’s of packing materials and seed
• Ensure the accuracy of all captured information

Inherent Requirement

• Matric
• Computer Literate
• Financial Acumen
• Advance Excel skills
• SAGE X3 knowledge and experience an added advantage
• Relevant administrative knowledge and experience.

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Job Description    

Customer service

• Ensure customer satisfaction is at 100% and all queries are attended to timeously.
• Ensure proper communication regarding jobs in progress
• Enhance facilities
• Improve technical skills in the workshop
• Effective marketing

Profitability

• Ensure the Service Department achieves budget objectives by continual (weekly/monthly) examination of accounts, operating controls and composite figures to allow the necessary improvements and corrective action to be taken where variations occur.
• To operate the service department efficiently which will be measured by 85 % achievement of labour utilization.
• 100 % achievement of labour productive efficiency
• 85 % achievement of overall labour sales efficiency
• Ensure accurate invoicing and job costing in the service department which will be monitored by the achievement of a labour recovery rate.
• To ensure premises and equipment and other assets are controlled and used effectively.
• Plan and allocate the technicians' work based on their skill, expertise, and experience.
• Monitor and boost warranty and service package sales.
• Manage the service schedule and warranty claims.
• Direct and assist technicians to ensure repairs are completed to the desired standard.
• Maintain service processes, policies and guidelines and ensure that they are carried out safely.
• To check completed work and ensure parts and labour are fully accounted for.
• Maintain workshop discipline and organization, ensuring cleanliness and safety of the working environment.
• Communicate with the Branch/Sales Manager regularly to review workshop performance and address any specific issues.
• Co-ordinate with the Branch/Sales Manager over the training needs and experience of the workshop team, and delegate tasks to match these needs.
• Responsibility for the special tool inventory and recommendation of the purchase of new tools if necessary
• To maintain effective control of expenses in line with budget objectives by monthly examination of management accounts.

Inherent Requirements:

Qualifications:

• Min: Grade 12 / N2 & Job-related Trade certificate

Experience:

• 5 – 7 Year’s experience as a Service Technician (Diesel Mechanic)

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WHAT WILL YOU DO?

• Data capturing/entry (including telephonic reporting)
• Capture information on calls received (Contact Centre), and where required maintain detailed and accurate records
• Perform reception duties in an efficient, professional and courteous manner
• Communicate and liaise verbally and in writing with customers/suppliers/ and visitors (no advice provided)
• File data and perform other routine clerical tasks as assigned
• Receive, sort, barcode, scan, batch, index and distribute incoming mail in accordance with standard operating procedures/Technical Committee instructions/and Service Level Agreements
• Compiling records of office activities
• Update existing customer personal information
• Assist clients to submit claim claims electronically and complete relevant application forms (no advice only on procedure)
• Complete ad hoc duties as requested and responded to in the stipulated time frame

WHAT YOU'LL BRING TO THE TABLE?

• Grade 12 (Required)
• COIDA in Practice or Insurance Qualification an advantage
• Diploma in Office Administration/Secretarial (Added advantage)
• At least 1 year industry related experience
• Knowledge of administrative and clerical procedures
• Computer literate – Intermediate MS Office Suite
• Knowledge of customer service principles and practices
• Data-entry experience and good typing skills

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WHAT WILL YOU DO?

Provide general secretarial support to assigned Executives

• Travel Arrange meetings/workshops.
• Manage, organise and maintain the diaries of assigned Executives timeously and promptly.
• Screen incoming emails, posts, phone calls, enquiries and requests, often corresponding on behalf of the manager.
• Meet and greet visitors at all levels of seniority.
• Arrange for flowers to be sent to staff members who have suffered a bereavement or have been hospitalised for more than 3 days.
• Arrange conferences and special functions.
• Order calendars and diaries annually.
• Book meeting rooms and arrange parking as and when necessary.
• Devise and maintain office systems, including data management and filing.

Manage travelling arrangements

• Make travel arrangements – including but not limited to arranging visas and accommodation.
• Sign off travel at the end of each month.
• Ensure that travel authorisation forms are completed correctly, signed and approved by the relevant manager.

End-to end arrangement of management and ad hoc meetings

• Co-ordinate and arrange MANCO and senior management meetings.
• Prepare and circulate meeting agendas.
• Take accurate and professional minutes during meetings.
• Arrange and supervise catering for all relevant meetings.
• Call special meetings with directors and government officials as and when required by the CFO.
• Produce professional documents, briefing papers, reports, presentations and general correspondence.
• Carry out background research and presenting findings
• Compile monthly medical roster for doctors for circulation in the last week of each month.
• Arrange and co-ordinate operations and medical workshops as and when necessary.
• Collate and distribute month end reports to assigned Executives.

WHAT YOU'LL BRING TO THE TABLE?

• Grade 12.
• Secretarial/Administration Diploma/Degree from a SETA accredited institution (with minute taking as one of the subjects).
• 3-5 years relevant industry experience.
• Knowledge of administrative and clerical procedures.
• Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and Numerate.
• Knowledge of customer service principles and practices.
• Multilingualism.
• Valid Driver’s License.
• Own transport.

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PURPOSE OF THE POSITION:

• The purpose of the position is assistance in the processing and recording of Prestige Bullion’s income, expenses and bank accounts. 
• To ensure accurate and timeous compilation and completion of accounting records.
• To ensure that all cash and bank resources are processed appropriately and accounting and financial position of RRL is accurate and correct.
• To ensure that all services rendered by RRL are invoiced to customers and outstanding debtors are collected efficiently and effectively. The Accountant is to be a backup     role.
• The individual will on an ad-hoc basis be requested to assist other departments within finance.

MAJOR RESPONSIBILITIES

SILVER KRUGERRAND SALES

• Provide daily updates of Silver sales and stock working papers.
• Clearing of incoming USD payments for Silver sales.
• Issuing of Siler releases after payment matching.
• Issuing of Transfer documents when necessary.

CREDITORS

• Timeously processing of creditors invoices on the system.
• Compile a comprehensive payment request.
• Daily loading of USD and ZAR payments.

DEPARTMENTAL COST ANALYSIS

• Monthly reconciliations of accounts applicable.
• Month -end and adhoc journals.

CASH AND BANK MANAGEMENT

• Preparation of cash and bank estimates daily in conjunction with treasury operations.
• Daily review of bank accounts for correctness and correct bank balances.
• Daily completion of cash and bank actuals in line with bank statement entries.
• Processing of replacement payments daily for both ZAR and USD mines.
• Daily processing of bank entries in the financial operating system (SAP).
• Liaison with banks to clear and resolve outstanding and unprocessed payments
• Preparation of bank reconciliation.
• Preparation of selected general ledger accounts
• Liaison with treasury dealers for investment of excess funds as well as recall of funds from call to fund bullion bank account.
• Banking of cash receipts, processing of journals and duties as allocated by line manager from time to time.

DEBTORS

• Regular processing of invoicing for Jewellery, assay, granules, transport, shipping, vault and sundry.
• Running charges for refining fees and swaps
• Process the credit notes and journals.
• Ensure invoices are submitted daily to customers for payment.
• Process month-end debtors’s statements and submit to customers for payment.
• Submit debtors age analysis for review and effectively follow up on overdue payments (60 days and over).
• Reconciliation of accounts receivable subledger and selected general ledger accounts.
• Month end debtor’s re-evaluation.
• Month end closing by processing month end backdated payments appropriately.

 RISK REGISTER MANAGEMENT       

• Risk register reviewed and updated annually
• Completed quarterly Control self-assessment.

POLICY MANAGEMENT

• Ensure that procedures are reviewed and kept up to date annually

FINANCIAL STATEMENT SUPPORT (AFS NOTES)         

• Submission of completed and accurate year end schedules.
• Completed Notes to Financial Statements.

MANAGEMENT REPORTING (FRC) 

• Completion of accurate reports.

AUDIT REPORTS IN AREA

• Completion of Close-outs from audit findings.

TEAM COLLABORATION   

• It will be requested on an ad-hoc basis to assist other departments within finance.

STAKEHOLDER OPTIMISATION

This would be during the budget cycle:

• Assist with budgeting process through to approval.
• Value adding reports produced.
• Support for all items.
• Additional information incorporated where necessary.

OTHER RESPONSIBILITIES   

• Requirement to ensure that the general ledger for the JV and other subsidiaries are reconciled and together with any loan accounts.
• Stock management and revaluations.

MINIMUM REQUIREMENTS

• Preference will be given to candidates that possesses a tertiary qualification (BCom Management Accounting) or related qualification.
• Preference will be given to a candidate that has at least 2 years’ experience in financial accounting field.
• Knowledge of Financial Accounting: Fundamental Accounting Concepts & Principles, Management Accounts reporting (Income statement only), implement Internal controls and adherence.
• IFRS and South African Tax Legislation knowledge - Know the requirements of these legislations.
• Applies technical and specialist financial knowledge in interpreting financial information for ad hoc projects. Assist with accounting functions.
• IT/SAP-Capable of using extensive IT knowledge coupled with SAP knowledge and advanced Excel skills to extract and manipulate data to achieve requirements.