Job Vacancies at Bidvest International Logistics

Job Purpose    

The main objective of this position is to assist the Procurement team in managing direct and indirect categories by driving strategic sourcing projects. Contribution towards developing supplier relations while delivering the best possible value to Bidvest International Logistics.

Qualifications & Experience    

• Matric/Grade 12 is essential
• Bachelor's degree in Supply Chain Management/Procurement Management or equivalent.

Experience:

• 2-5 years of working experience in a Tender / Procurement / Analytics Role.

Key responsibilities of this role:

• Conducting and implementing contract management (e.g.: contract execution, implementation, supplier reviews) for assigned contracts or arising from sourcing projects they have executed.
• Handling individual sourcing projects and contributing to value delivery through the deployment of Best Practices, procurement tools and negotiation skills.
• Engaging, communicating, and influencing internal and external stakeholders at operational levels (Superintendent, Manager, Company representative).
• Providing analytical and commercial support to peers and senior Sourcing Specialists in the company.
• Responsible for conducting and managing Supplier Relationships.

Main activities of this role:

Sourcing:

• Sourcing of quotations and advising business on the best approach.
• Sourcing of suppliers.
• Strategic sourcing and comparative analysis for business.
• Preparation of tender documentation.

Negotiation:

• Initial negotiating and administration of procurement contracts, SLAs and price escalations.
• Negotiation, management and record keeping of price escalations.
• Payment terms negotiations.

Vendor management:

• Vendor on-boarding process.
• Report on and monitor new vendor additions & documentation and contract maintenance.
• Manage and maintain vendor data on systems.

Spend management:

• Build a relationship with all suppliers to maximise the benefits obtainable through Bidvest group discounts.
• Cost saving monitoring against targets.
• Perform Spend Analysis, Dashboard Reporting to identify areas of cost saving and contract management.

Category Management:

• Supplier and Category Risk Matrix maintenance.
• Monitoring Supplier Performance and issues for engagement and resolution.
• Benefits Tracking and Reporting.

Projects:

• Attend project coordination meetings for cases assigned.

Non-conformance:

• Diagnostic and solutions proposals of issues logged on Smartsure.

Process mapping:

• Process mapping and SOPs drafting.

Skills & Competencies    

Skills:

• Accountability 
• Adaptive nature
• Change management
• Commitment to continuous learning
• Good communication skills
• Conflict management
• Contract management
• Cost-benefit analysis
• Savings strategy
• Data analytics
• Leadership
• Negotiation
• Problem solving
• Professionalism
• Project management
• Reporting skills
• Risk management
• Managing stakeholder relationship
• Strategic sourcing
• Tender management
• Time management.

Competencies:

• ERP system experience
• Microsoft excel (advanced)
• Procurement principles
• BEE laws & regulations
• Logistics and freight business structure.

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Job Purpose    

Bidvest International Logistics (BIL) is looking to appoint a dynamic Business Development Manager to join their Sales team.  We are open to appoint an individual whom resides in East London or Gqebertha, and will cover the Eastern Cape regions.
The incumbent will be responsible to manage the generation of new business within your designated industry vertical through actively marketing Bidvest International Logistics and establishing long term business relationships with target accounts. To sell the company’s primary products and supply chain solutions locally and internationally by following a structured sales approach (SPPM)

Qualifications & Experience    

• Matric/Grade 12
• Tertiary Education: BDegree or relevant Post Graduate Qualification
• Years of Experience: At least 5 to 10 years Sales Experience, preferably in the 3/4 PL and/or Freight Forwarding Industry.
• Demonstrate ability to manage and lead a team would be an advantage.
• Specific Experience Required: Strong sales experience and ideally has worked in a business development role. Solid working knowledge of sales, business development using strategic selling methodologies.
• Proven track record in Freight Forwarding, Clearing and Contract Logistics Industry and/or 3/4 PL. E2E Supply Chain experience.
• Computer Literacy: Full MS products at Intermediate Level, as well as CRM capabilities.
• Be able to demonstrate the ability to manage and lead a team would be an advantage
• Code 08 Drivers License essential

Key Responsibilities    

• Primary role is to prospect , develop and manage new business opportunities through networking , cold calling and identifying potential decision makers
• Responsible for IV's growth profit and revenue growth
• Sustains the growth of the company's business by establishing new business relationships within the particular industry vertical
• Continuously taking initiative and being innovative within aspects of a particular industry vertical
• Manage and report on the clients profitability, revenue and YOY numbers
• Clear communication both internally and externally (BIL Product heads and BIL Agents)
• Present and consult at senior Management level on business trends with a view to developing new service offerings
• Ensure that bids/tenders/RFQ's/RFE's/RFP's are attended to and captured into CRM for all your teams initiatives
• Maintain an in-depth knowledge of BIL's complete service offerings, while ensuring clients needs are always met
• Identify new ideas by researching within and outside the industry and attending related events
• Manage and research - Market Intelligence

Skills & Competencies    

• Sales and Marketing - Ability to promote and sell BIL's products or services while following the sales process and strategy
• Customer and Personal Service - Knowledge of principles and processes for providing a high level of customer service. This includes customer needs assessments, monthly / quarterly reviews and the evaluation of customer satisfaction.
• Job requires the incumbent to be reliable with the ability to work unsupervised at times
• Attention to Detail when completing work tasks.
• A willingness to lead, take charge, and offer opinions and direction
• A willingness to take on responsibilities and challenges
• The ability to think outside the box (innovate) and look for solutions that will meet the clients needs.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions
• Supply Chain understanding - the ability to come up with solutions for certain supply chain scenarios
• Operations Analysis - Understand operations and then have the ability to analyze a clients needs and relay this back to the business in an effective manner
• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making

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Job Purpose    

To provide operational support and facilitation in the process flow of cargo from the time that an Import pre-alert / Export order is available, until the goods are delivered to the Importer / Exporter.  To ensure that all operations files and shipments, reports, processing and filing of documents for all operations are done in accordance with the KPI's and BIL Standard Operating Procedures. Updating of statistics and reports. Auditing and verification of shipments documentation in accordance with SOP. Monitoring &  Reporting of shipments and deviations. Assist Supervisor and Manager as required.

Qualifications & Experience    

Qualifications:

• Grade 12
• Certificate / Diploma in Logistics / Relevant tertiary qualification would be advantageous, ie Degree or FIATA diploma
• Computer literate - MS Excel, Word, Power Point, Outlook, CargoWise, (In house FCSD system Panda to be trained).

Experience:

• Minimum of 5years experience in the industry in handling Airfreight/Seafreight Import/Export.
• Import / Export Clearing and Forwarding operations, procedures and requirements
• Customer Liaison and strong customer focus
• Accurate Data capturing, statistics and reporting
• Understanding of query analysis and root cause analysis
• SHERQ and ISO Safety, Health, Environmental aspects of good warehousing practices.

Key Responsibilities of this role:

• Customer Satisfaction:
• Quick and accurate response to customers queries
• Supervising of KPI's of the operation
• Ensure all SOP's are in support of customer expectations and also focussed on minimising risk.

Operations:

• Facilitation and generation of documentation required in the process flow, ie bookings, SARS clearances, transportation, NPA & Carriers requirements etc for cargo from the time that an Import pre-alert / Export order is available, until the goods are delivered to the Importer / Exporter using various systems and also manula processes as applicable.
• Accurate Data capturing of shipments for reporting.
• Assist Supervisor & Manager with operations optimization through constructive inputs.
• Assist with determining and Implementation of appropriate Corrective Actions of root cause and audit trail analysis.
• Ensuring adherence to SHE standards as well as QMS and company policies.
• Register files for exports and other areas accurately as required.
• Encourage continuous improvement of service. 
• Ensure compliance to good hygiene and housekeeping disciplines within all areas under responsibility.
• Ensure that the department aligns itself to the BIL corporate framework and that all signage and uniforms uphold the image of BIL.  Correct PPE worn.
• Monitor and maintain discipline in all areas of responsibility.
• Conducting of regular process audits and reporting of deviations.

Reporting:

• Daily, Weekly and Monthly measurement and reporting of KPI Achievement and deviations. 
• Ensure on time submission of daily/  weekly and monthly reports.

Main activities of this role:

• General administration and finance administration.
• Ensure processes and procedures are in line with the SOP, KPI and QMS for export and import shipments, for air, sea and road as required.
• Daily liason with Client, Dealers, Customs, BIL staff etc as required and respectfully holding BIL values high.
• Co-ordinate bookings, documentation, collections, deliveries with other Freight Forwarders.
• Responsible for handling queries related to shipments
• Updating of reports in accordance with operation SOP. Reporting on operations, documentation and processes as required. 
• Filing of all operational documentation daily as per QMS procedure. All documentation is treated as important and filed neatly and correctly.
• Checking accuracy of all daily shipments executed according to KPI specifications.
• Ensuring that all shipments are completed and accurate inline with KPI specification.
• Ensuring that all variances are communicated and reported to Management.

Skills & Competencies    

• Planning and organisational skills, good multi-tasking skills.
• Time Management essential with adherance to strict handover deadlines of KPI's.
• High level of attention to detail and accuracy.
• Ability to handle stress and to work under pressure and overtime (when required).  Work proactive where possible.
• Computer literate - MS Excel, Word, Outlook.
• Good verbal and written articulation of English.
• Good customer service and communication skills.

Knowledge:

• Processing of Import/Export cargo for Airfreight/Seafreight, process to be aligned in accordance with Client requirements, SOP,KPI and SLA, Applicant will be groomed to in time assist with roadfreight ( Local & Over-Border).
• Clear understanding of INCO Terms.
• Basic Dangerous Goods Knowledge.
• Basic knowledge of customs and border regulations, initiative to investigate new procedures as required.
• Basic knowledge of various countries import and export regulations, initiative to investigate new procedures as required.
• Tracking documentation flow from time of shipment to receipt of cargo, providing feedback to clients.
• Obtain master/house transport bookings, documentation information from relevant carriers / freight forwarders.
• Track cargo and update clients with ETA's / ETD's.
• Handle client queries and provide value added solutions.
• Ensure that disbursements are recorded and recovered.
• Initiate investigations and log claims in respect of lost, damaged or discrepant cargo.
• General administration and finance administration.
• Reporting & Statistics.
• Safety, Health and Environmental aspects of good practices.

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Job Purpose    

It is the responsibility of the SHERQ Co-odinator to ensure compliance with all aspects of health & safety, environment, risk and quality elements within the company’s operations. The SHERQ Co-ordinator is to ensure that the company meets regulatory requirements, protects the workforce, the environment, and maintains high-quality standards. 

Qualifications & Experience    

• National diploma / degree in Occupational Health and Safety Management.
• SAMTRAC /NEBOSH certification.
• Minimum of 3 years work experience SHERQ.
• Certifications in Firefighting and Safety / First Aid.
• Previous work experience within the Transport Industry would be beneficial.
• Valid Drivers License.
• Knowledge of hazardous chemicals.
• Understanding and interpretation of the OHSA 85 of 1993.
• Previous work experience on AARTO system.

Key Responsibilities    

• Risk / Security 
• Understanding of security requirements of site and on route.
• Provide enhancement ideas for security of site, staff and assets.
• Good investigative skills.
• Ensure calibration of alcohol scanners.
• Arrange and attend security monthly meetings.

Training

• Conduct various SHERQ related training with employees (inductions, SHERQ Comms, etc.)
• Ensure that all work permit issuers are trained on the process and procedure of issuing – i.e. ensure that all contractors have relevant documentation and work permits in place prior to commencing work at the facilities.
• Capturing the training schedule on a monthly basis.

Communication

• Ensure SHE meetings are completed, and outcomes are communicated to all relevant parties
• Assist in the communication of SHERQ objectives and targets for the division based on those set for the company.
• Set up and attend meetings with Sherq manager, to provide feedack to Operational teams and management of any improvement opportunities and/or shortcomings
• Emailing and ensuring all relevant information is distributed to staff via email (Legal, incidents, compliance, procedures, newsletters, bulletin boards, info, etc)

Reporting

• Assist in maintaining and reporting on SHE performance stats/trends.
• Assist in Tracking of monthly progress of SHERQ objectives, targets and programs and report on progress to Transport Management and SHERQ Department.
• Audit the facility against Management system standard and BIL procedural requirements, and report results thereof to Transport Management and SHERQ Department.

Accreditations

• Complete the necessary quantitive measures as requested from time to time by CAIA and submit accordingly.
• Ensure the division is operating in line with the pledge to Responsible care.
• Assist in the measuring of business performance in compliance with accreditations - example - SQAS, RTMS, TAPA etc.

Permits

• Compile work permits on site for maintenance.

Maintenance

• Maintenance of the yard and office area.
• Maintenance of the access control system.
• Maintenance of the wash bay system – every 3 monthly servicing and monitoring the discharge levels.
• Servicing and maintenance of the fire equipment in and around Admin Office.

Risk Assessments

• Assist with RRA and Site RA's
•  
•  Personnel
• Ensuring all relevant documentation is obtained and placed in personal files as per new employee procedure.
• Arrange entry, annual and exit medicals as is dictated by OHSA.
• Updating the R2MS system with new employee details.
• Induction of new employees.

 General

• Keep abreast of legislation wrt the transport industry.
• Prepare and or arrange for all audit for the transport department.
• Assist in the preparatoion of stats and information required for Risk committee meetings.
• Keep list of all Audits to be performed
• Ensure compliance with BIL SHERQ and Legal Requirements.
• Ensure that Sherq system are updated and maintained.

Skills & Competencies    

• Attention to detail is of high importance.
• Must have exceptional planning and organisational skills.
• Excellent communication and interpersonal skills.

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Job Purpose    

The successful encumbant will be responsible for Africa Agent performance and relationship management, including identifying and addressing potential risks related to shipping, customs, documentation, or other logistical challenges in the Africa tradelanes.

He/she will keep the business up-to-date with African countries' trade regulations, customs laws, and import/export requirements, keep track of market trends, competitor strategies, and changes in African trade, problem solving, and support operations with route optimization

Qualifications & Experience    

Qualifications:

• Matric / Grade 12 essential                               
• Tertiary qualification in International Supply Chain essential / a degree qualification relevant to industry                                
• Management post-graduate qualification wil be advantegeous                                

Experience:

• At least 5 years management experience       
• At least 5 years relevant experience in the clearing and forwarding industry, with a focus on African trade                                
• In-depth knowledge of trade regulations, customs procedures, and logistics in the African region      
• Proven experience in business processes design and implementation                                
• Commerial expertise including: agent management                                
• Africa Risk management experience will be advantegious                                                               

Key Responsibilities    

Africa Agent Network Management:                                

• Facilitate the signing up of additional agents where necessary                                
• Cultivate strong relationships with agents by fostering trust and cooperation                                
• Define relevant KPIs to measure the performance African agents                                
• Set up a system to regularly evaluate the performance of African agents                                
• Have regular engagements with African agents to foster continuous improvement                                
• Facilitate dispute resolution between agents and the operations teams                                
• Maintain open and regular communication with African agents.                                

Risk Management  

• Ensure the African agents stay up-to-date with international trade regulations, customs laws, and shipping requirements in their countries and they share those updates with BIL in order to avoid potential delays or penalties                                
• Identify and address potential risks related to shipping, customs, documentation, or other logistical challenges                                
• When issues arise, such as delays, damages, or disruptions in the supply chain, find solutions promptly and efficiently                                      

Collaboration on pricing strategy                                

• Collaborate with sales, operations, and Trade Lane to ensure that Africa pricing strategies align with business objectives and profitability targets.                                
• Collaborate on pricing strategy development considering market dynamics, competitive landscape, and customer demands                 
• Conduct regular market research and analysis to monitor competitor pricing, identify emerging trends, and make data-driven pricing decisions                                                             

Client Management                                

• Understand client-specific Africa trade needs, and sipport Business Development and Operations to provide effective solutions to meet their requirements                                
• Managing information and Reporting                                                          

Skills & Competencies    

Knowledge:                                

• Strong leadership and managerial qualities                                
• Supply Chain knowledge will advantageous                                
• Excellent communication and negotiation skills to interact with clients and various stakeholders                                
• Strong proven working knowledge of International Forwarding and clearing industry with a focus on African trade                                
• Must be numerate                                
• Must be familiar with African customs processes                            

Skills:   

• Agent relationship management                                
• Well - developed inter-personal skills coupled with expert written and verbal communication                                
• Excellent negotiation skills                                
• Sound Planning and organisational skills                                
• Ability to manage and work under pressure                                
• Customer (internal and external) centric                                
• Strong analytical and problem-solving skills, with the ability to make data-driven decisions  
• Ability to draft comprehensive reports, inclusive of EXCO reports                             
• Must have a high level of emotional intelligence