Job Vacancies at Barloworld Equipment

Key Outputs

• Full administration matters including personal administration
• Organising, management and maintaining of diary
• Scheduling of meetings, conferences, seminar etc for the department/territories where required
• Screen calls and/or route queries to relevant people
• Coordinate and consolidation of monthly reports
• Efficient coordination of all travel arrangements, accommodation, and coordination
• Follow up and liaise with Executive Head direct reports on operational matters
• Assist in the management and coordination of various management meetings
• Maintaining professional image of the office
• Electronic filling of all documentation
• Communication with internal and external contact at senior levels

Qualification, Experience and Competencies

• Seasoned Personal Assistant that has worked at an Executive level
• At least six to eight years’ experience at Executive level
• Excellent IT and MS Office skills (MS Word, PowerPoint and Excel)
• Excellent business communication and presentation skills (written and verbal skills)
• Good business and financial acumen
• Personable, cheerful personality
• Flexible and willingness to handle issues outside of normal contracted hours
• Discreet
• Clean drivers’ licence
• Ability to prioritise workload and high-level admin abilities
• Attention to detail, strong customer service orientation
• Strong planning, organising and coordination skills

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Key Output

• Perform related administrative tasks to end-to-end processes including record keeping, filing, data capturing and report writing.
• Accurately capture relevant data from external and internal customers
• Follow up with external and internal customers on incomplete data.
• Resolve internal and external customer queries.
• Accurately control relative end-to-end processes
• Maintain relevant administrative environment.

Qualification, Experience and Competencies

• Grade 12
• Administrative experience – minimum 3 years
• An understanding of relevant processes & KPIs will be an advantage
• A technical background will be an advantage
• Computer literate – MS Office and relevant SAP

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Key Output

• Investigate and ensure corrective actions for reasons why items end up in block stock; keep a reporting log
• Perform bin audits daily after goods receipt of shipments
• Log claims against Vendors regarding damaged stock and / or missing stock (Cat Claims Portal)
• Claims: Inspect, update claims register; record the claim on ERP & CAT system within required timeframe. Daily follow up on claim status and action (close / return / scrap as per policy).
• Perform stock counts (cycle / wall to wall / etc.)
• Run reports to ascertain available bins and free up as required
• Run report and assign bins to stock without bin assignments
• Remove scrapped stock from bins and destroy as per policy requirements
• Assist warehouse with daily activities
• Execute necessary movement of stock as per authorised request
• Assist with PoE Audits by providing required evidence for areas of responsibility
• Remove and dispose of parts as per service letter requirements
• Daily open stock order management
• Manage Stock Performance reports
• Lead-time management
• Surplus management
• Parts Availability barometer
• Compile and maintain Stock accuracy reports

Qualification, Experience and Competencies

• Grade 12
• Certificate in stock keeping and stock control would be an added advantage. ISO 9001:2015 Quality Management System Doc. No. BEHQ 28 Issue No: 05/11 Page 1 of 1 Function: 7.1.2 People. Barloworld Equipment Company
• + 3 years’ experience working within a inventory control position in a BWE Parts / Caterpillar Warehouse environment.
• Strong analytical skills coupled with in-depth inventory stock systems knowledge
• Candidates with SAP knowledge will be at a distinct advantage.
• Attention to Detail
• Problem Solving
• Analytical Thinking
• Verbal and Written Communication (Including listening)
• Applied Business Numeracy
• Rule Orientation
• Teamwork
• Customer Responsiveness
• Assertiveness Ethical Behaviour
• Time & Self-Management
• Business and Financial Acumen (Including Commercial Orientation)

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Key Outputs

• Planning, Scheduling, and monitoring job progress and work in progress (WIP) by using an appropriate planning system
• Planning cost elements on service jobs (Labour, Parts and Bought outs)
• Achievement of maximum productivity and profitability
• Apply warranty policies and procedures, including service warranty
• Issuing or job instructions to and dispatching of artisans (briefing)
• Initiation and control of Bought Out requests
• Follow up on parts, quotes and service reports
• Assist with achievement of Key Performance Indicators (KPI’s)
• Assist with effective control of cost centre expenses and Work-in-Progress
• Apply Warranty policies and procedures, including Warranty decisions and Service Warranty investigations.
• Resolve internal and external customer queries

Qualification, Experience and Competencies

• Grade 12
• Trade certificate (Diesel or Heavy Earthmoving Mechanic)
• Minimum 3 years post-apprentice / learnership experience.
• Computer Literacy (MS Office, SIS, STW / ET, CAT inspect. myCat.com)
• SAP knowledge advantageous
• Good communication skills and customer relations,
• Must be a Team player and be willing to work overtime
• Problem Solving Skills and Technical Competence, Rule orientation and Mechanical Reasoning
• Verbal and written communication skills
• Understanding the service work order process, Attention to detail, Teamwork
• Business and Financial Acumen, Influencing and Negotiation skills