Job Opportunities at Signature Cosmetics

Job Description

• Provide support to the accounts and finance department
• Respond to general accounts queries, e.g., invoice queries, requests for Telkom Account details from IT, and refer or escalate to the relevant person or escalate when required
• Address general queries from stores, e.g., banking of cash sales, speed point machines, Bank reconciliation checks
• Capture monthly credit card statements on to Excel spreadsheet, follow up on any outstanding slips with the relevant credit card holder and escalate to line manager
• Perform re-conciliation on credit card statements and slips received, process journals in on F&O system
• Process all allocated COD payments weekly on Tuesdays and Thursdays and address any queries with line manager
• Address COD queries, e.g., confirmation and proof of payment requests
• Download bank statements and capture statement details on F&O
• Verify every Tuesday, against the Banking Compliance Report that all stores have completed their banking as per store banking schedule and escalate any non-adherence to the relevant Area Manager
• Escalate any non-adherence to store banking schedule to the relevant Area Manager and National Operations and Sales Manager
• Address any cash and card payment queries with the store, assist where possible, and where no explanation is available escalate to the relevant Area Manager
• Address any cash and card payment queries with the store, assist where possible, and ensure an explanation is provided, e.g., non-process compliance to policies or procedures
• Access Telkom account online, capture details on F&O, and once approved, load for banking
• Check Petty Cash usage for allocated stores, ensure all Petty Cash slips are received and included when performing the reconciliation on the Daily Sales report to the banking
• Assist with financial year end processes as and when requested
• Provide assistance to the finance team as and when requested
• Raise all queries with line manager or relevant position
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, processing emails and physical post
• Calculate the VAT submission for Autograph
• Capture invoice journals for selected vendors
• Assist with capturing invoices for all Autograph warehouse receipts (National)
• Reconcile creditors for Autograph payments

Requirements 

• Grade 12 or equivalent qualification required
• Studying towards or in possession of a B Com, Diploma or Certificate in Finance, or related qualification required
• Experience working in an accounts department required
• General finance, admin, accounts department experience required
• 1 - 2 years experience with reconciliations within a retail environment required
• 1 - 2 years experience capturing and verifying data required

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Job Description

• Assist with capturing invoices for all Autograph warehouse receipts (National and International)
• Capture all container details presented on the packing list onto system
  • Verify invoices against the packing slips
  • Investigate any discrepancies and implement known solutions
  • Escalate all areas of concern to line manager
• Process inter-company invoices between Autograph and Signature
  • Verify invoices against what has been received
  • Raise any queries
  • Escalate all non-resolved matters to line manager
• Capture banking statement details and ensure that the date on the banking statement matches the date on the system and forward for approval when required to do so
• Assist with financial year end processes as and when requested
• Provide assistance to the finance team as and when requested
• Raise all queries with line manager or relevant position
• Perform general finance and office duties including but not limited to filing, general data entry, answering phones, addressing queries, processing emails and physical post
• Generate invoices for Autograph customers
• Compile documentation for SARS advalorolem submissions
• Capture invoice journals for selected vendors

Requirements 

• Grade 12 or equivalent qualification required
• Studying towards or in possession of a B Com, Diploma or Certificate in Finance, or related qualification required
• Experience working in an accounts department required
• General finance, admin, accounts department experience required
• 1 - 2 years experience working with creditors
• 1 - 2 years experience capturing and verifying data required

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Job Description

• Oversee the full Human Resource Department
• Develop and implement a People Strategy that is aligned to the company’s overall strategic objectives
• Develop people strategies, streamline, and design the appropriate approach, for diagnosing and enhancing organisational effectiveness and employee satisfaction
• Support current and future business needs though the development, engagement, motivation, and preservation of human capital
• Ensure that Group HR policies and procedures are regularly developed, maintained, managed, legally compliant and implemented correctly
• Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures
• Develop, implement, and maintain a People Plan for all business units
• Manage the organisation design process and ensure that structures enable the achievement of business objectives
• Facilitate change and transformation initiatives
• Support, drive and embed the desired culture and values in all business units
• Partner with line to embed company culture and values in all processes and practices
• Collaborate with the HR team and line managers to champion and accelerate a culture of excellence in which people feel engaged and inspired to perform and deliver to business results
• Develop and facilitate a learning environment
• Develop, manage, and provide guidance on the implementation and application of a performance management system
• Ensure that processes and practices are in place to measure and manage performance of individuals and teams
• Effectively manage employee relations processes and procedures
• Develop, communicate, implement, and review career paths, succession plans, talent management policies and procedures
• Ensure all positions have accurate role profiles and are graded
• Partner with relevant HR departments and line managers to provide a competency framework
• Partner with Learning and Development department and line managers to ensure an appropriate and value add Workplace Skills Plan and provide feedback on Return on Investment (ROI)
• Partner with Recruitment Department to provide an end-to-end recruitment service that supports delivery of the business growth plans
• Ensure that an effective and relevant onboarding process is in place for all employees across all areas of the business
• Oversee the effective processing of all payrolls and related administrative functions
• Conduct annual salary benchmarking and reviews, and provide input to increases, package alignment and bonus structures
• Provide input to compensation and benefit packages, needs, and trends, provide recommends and process required documentation
• Ensure legal compliance with relevant employment, employment equity and skills development legislation
• Identify people initiatives e.g. People Survey, wellness, and health
• Develop, monitor, analyse and provide HR metrics including but not limited to recruitment, labour turnover, ER cases, leave, absenteeism, salary bands, performance ratings, employment equity and skills development
• Ensure human resource records are maintain though an effective filing and retrieval system for current and historical records
• Analyse and interpret reports, including but not limited to remuneration, benefits, organisation structure, job levels, leave management, attrition, and provide recommendations that guide decision making and proactive solutions
• Ensure that all employee queries, requests, and grievances are addressed in a timely and courteous manner
• Provide functional expertise in areas of employee relations, development, performance management, feedback, coaching, remuneration and benefits, and recruitment
• Provide timely information and or upskilling for all levels of the business on HR, and related people policies, processes, and procedures
• Partner effectively with third party service providers to deliver to business requirements
• Effectively lead and manage a cross functional Human Resource team

Requirements 

• Grade 12 or equivalent qualification required
• A three-year tertiary qualification in Human Resource Management or related qualification required
• Driver’s License: code 8 is an advantage
• Minimum ten years’ experience of which five years must be in a management role
• Proven track record of delivery at strategic, tactical, and operational level
• Experience working as a member of a senior leadership team
• Demonstrated experience in various HR functional areas including recruitment at all levels, employee relations, performance management, organisation development, change management, remuneration and benefits
• Demonstrated experience working with HR metrics
• Knowledge of relevant labour law and HR practices
• Proven experience working with multiple ER Cases
• Hands on experience with Human Resource Management software including payroll systems
• Experience in Retail or FMGC environment added an advantage