Job Opportunities at Publicis Groupe

Job Description

• The key responsibilities of a Finance Controller include overseeing the preparation and analysis of financial reports, managing budgets and forecasts, ensuring compliance with regulatory guidelines and internal policies, optimizing cash flow management, conducting financial risk assessments, implementing effective internal controls, and providing strategic financial guidance to support decision-making and business growth initiatives. They lead financial audits, manage relationships with external auditors and stakeholders, and continuously strive to improve financial processes and operational efficiencies within the organization.

Local Management Reporting

• Prepare and present monthly financial reports to the FD of the agency.
• Prepare and present monthly client profitability reports and follow up key findings in the reports.
• Ad-hoc financial analysis for FD or senior management
• Monitor monthly spend vs budget.
• Maintain and monitor the New Business Pipeline report
• Reporting to PGA
• Monthly actuals reporting to Groupe:
• checking balance sheet recons to ensure items are cleared promptly.
• Approve non-recurring journals, 3- way payroll recons and VAT recons
• Checking allocation of house costs in NAV and ensuring relevant accruals are raised.
• Prepare analytical review of monthly results and balance sheet.
• Periodic Budget preparation
• Collating the revenue forecasts from the Client service heads
• Prepare the payroll costs forecasts with input from the Agency Head of Talent and FD 
• Forecast overhead costs.
• Analyse variances vs Commit/previous Forecast
• Complete the agency FTE every quarter.
• Revenue
• Complete monthly revenue reconciliation and ensure all necessary take-ups are done/journals are processed so that NAV ties up to revenue recon prior to flash reporting at 12 noon on the first working day of each month.
• Monitor retainer billings during each month to ensure that all retainers are billed prior to billing cut off.
• Prepare analysis of revenue overs/unders vs forecast by client and revenue type.
• Monitor accrued and deferred revenue to ensure cleared on a timely basis.
• Resource planning
• In collaboration with the Ops/ talent and the MD of the agency, prepare the annual Commit resource plan and monitor actuals vs plan continually so that productivity remains positive even when revenue drops.
• Manage the reforecasting of resource requirements at each new Forecast
• Approve freelance appointments provided these are within budget

Job Management

• Monitoring work in progress to ensure that:
• No external cost is incurred prior to client approval.
• Non-billable costs are written off to Income Statement timeously.
• finished jobs are reconciled and closed promptly.
• Perform final check of all jobs marked for closure and send workflow to Resources to close.

Overhead Cost Control

• Approve variable cost expenditure prior to spending to ensure that overheads stay within budget.

Payroll

• Review and approve monthly payroll prepared by SSC and approve monthly payroll journal prior to processing.
• Working with talent and the payroll team to resolve any issues.
• Approve weekly wage payments and journal allocations.

Accounts Receivable

• Monitor Debtors Age Analysis and ensure effective follow up of overdue balances is being done by the finance team and resources

Accounts Payable

• Monitor Creditors Age Analysis and ensure the age is clean and does not consist of credit balances and overdue payments.
• Review and approve weekly payment list.
• Monitor the open PO list and ensure Pos are captured timeously.
• Review and approve supplier recons.

Ad Hoc Duties

• Co-ordinate with FMC auditors and Internal audit to provide them with the prework requested, support documentation and explanations required.
• Submit monthly input to PGA in order that they can prepare the monthly PiCT report (self-analysis of adherence to Internal control requirements)
• Provide finance training to the Client Service team so that they understand their financial responsibilities in terms of job management, client management and revenue forecasting.
• Monitor cashflow and approve early payment requests where necessary.
• Monitor performance of the Shared Service Centre and feedback to senior management
• Develop, document and communicate processes to Agency.

General troubleshooting....
 

• Qualifications
• Accounting /Finance degree
• +5 years of finance experience in mid-level role
• Demonstrated abilities and track record writing high-quality reports.
• MS Excel, MS Word and MS PowerPoint - Advanced level
• Excellent command in written and spoken English is essential.
• Strong interpersonal and communication skills
• Ability to work under pressure and stressful situations.
• Logical thinker, strong analytical, reporting and writing abilities.
• Good creativity and ability to take initiative.
• Good experience producing analytics reports.

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ROLE SUMMARY

• The BBBEE Transformation Manager is responsible for driving and managing the implementation of the company’s BBBEE strategy and initiatives in alignment with the South African BBBEE Codes of Good Practice. This role ensures that the company achieves and maintains an optimal BBBEE scorecard, promotes a diverse and inclusive workplace, and supports the organization's commitment to social and economic transformation.

Key Responsibilities:

• BBBEE Strategy Development:
• Develop and implement the company's BBBEE strategy in line with the latest Codes of Good Practice.
• Collaborate with CFO & CEO to set BBBEE targets and objectives.

Compliance and Reporting:

• Ensure the company is compliant with all BBBEE-related legislation and regulations.
• Prepare and submit BBBEE scorecard assessments and other necessary reports.
• Keep up to date with changes in BBBEE legislation and industry best practices.

Scorecard Management:

• Monitor and manage the company’s BBBEE scorecard across all elements (Ownership, Management Control, Skills Development, Enterprise and Supplier Development, Socio-Economic Development).
• Identify areas for improvement and implement strategies to enhance the scorecard. Verification Support: Assisting in preparing for and participating in BBBEE verification audits to ensure the organization's compliance is accurately assessed.
• Reporting and Documentation: Preparing accurate BBBEE documentation, reports, and verification submissions for relevant authorities and stakeholders.
• Skills Development Programs: Implementing skills development initiatives (learnerships, internships, bursaries and general training) to align with targets set out for the company.
• EE- Gathering and compiling EE reports for the DoL once a year.
• Updating BBBEE system on initiatives and employee data for BBBEE and EE tracking monthly.

Stakeholder Engagement:

• Liaise with internal and external stakeholders, including regulatory bodies, to ensure alignment and compliance with BBBEE requirements.
• Educate and engage employees and management on BBBEE strategies and their roles in achieving objectives.

Skills Development and Training:

• Work with HR and business leads to develop and implement skills development programs that support BBBEE targets.
• Monitor the effectiveness of training and development initiatives.
• Ensure the submission of accurate and complete records on all training delivered.
• Capture and check accuracy and relevance of training records and reports.
• Ensure that training costs are monitored and reported on
• Provide reports on skills development activities as required
• Administer the LMS and SETA systems
• Process payments and manage the recovery of cost associated with training expenditure.
• Preparation and submission of the WSP and ATR on an annual basis.
• Co-ordinate and monitor Learning processes and maintain all file all records
• Assist in the co-ordination and support of all activities associated with course / event administration including scheduling, travel arrangements, advertising course dates on Learning management system, material production, equipment working and available, creating and filing attendance registers, cancellations, waitlist management, keeping electronic records of all completed programs and processing and following up on the payment of invoices 
• Provide Learning information to key stakeholders as and when required
• Liaise with internal and external training providers
• Prepare documentation required for learning events as per the QMS 
• Ensure that learner support processes are implemented.
• Enterprise and Supplier Development:
• Identify and support initiatives that promote the development of black-owned enterprises.
• Work with procurement to ensure supplier diversity and compliance with BBBEE supplier development requirements.
• Socio-Economic Development:
• Develop and manage projects that contribute to the company’s socio-economic development goals.
• Partner with relevant organizations to drive impactful socio-economic development initiatives.
• Risk Management:
• Identify potential risks related to BBBEE compliance and develop mitigation strategies.
• Ensure the company’s BBBEE strategy is aligned with its overall risk management framework.

Qualifications

• Bachelor’s degree in Business Administration, Economics, Law, or a related field.
• A minimum of 5 years of experience in BBBEE compliance and transformation management.
• In-depth knowledge of BBBEE legislation, Codes of Good Practice, and sector charters.
• Experience in managing BBBEE scorecards and audits.
• Strong project management and stakeholder engagement skills.
• Excellent communication and presentation skill