Job Opportunities at Empact Group

The Main Purpose of the job:

•  Ensure all Electrical equipment are working and compliant on the Client site.

 
Education and Experience required:

• Grade 12
• Electrical Trade Test
• Wireman’s license
• Generator and UPS operating knowledge
• MV Switching certificate will be an advantage
• Valid Driver’s license (code 8 or 10)

Knowledge and Skills:

• Minimum of 3 to 5 years’ experience after qualifying as an Electrician / being Trade Tested
• Must have good technical skills
• Electrical drawings knowledge
• MV and LV switching knowledge
• Must have sound knowledge in maintaining and repairing standby generators and UPS
• Ability to work under stressful environment /situations
• Good communication skills, both written and verbal
• Must be willing to travel and work long hours when necessary.
• Ensure that PPM’s are conducted as per required frequency and recommendation reports are actioned
• Ensure reliability of all electrical equipment such as generators and UPS
• Assist with updating the asset register for critical equipment
• Identify and report all electrical significant events
• Ensure all electrical equipment are maintained properly and within the correct frequencies
• Ensure proper processes are followed on work order re-scheduling for electrical equipment
• Conduct condition assessments on electrical equipment
• Ensure all lights, plugs, DBs, generators, UPS and other electrical equipment are in working conditions and compliant
• Check and sign off all electrical works on site.
• Ensure that daily, weekly and monthly inspections are conducted
• Ensuring all QHSE processes and procedures are followed
• Ensure equipment inspections are conducted and faults are logged and attended within the set time
• Ensure proper housekeeping is adhered to
   

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Main purpose of the job 

• Reporting to the Key Account Manager, the incumbent is responsible to co-ordinate all maintenance projects via the helpdesk and ensure that contractors are managed.  

Education and experience required:

• Matric 
• NQF Level 3 qualification is advantageous. 
• Minimum of 2-5 years help desk operation experience 
• Experience within facilities environment working with contractors. 
• Valid driver’s license is essential. 

Knowledge Skills and Competencies required:

• Fully computer literate on MS Office, MS Outlook, Advanced Word, Excel, and PowerPoint skills
• Strong administrative skills with the ability to work in a pressurized environment, prioritizing and meeting competing demands in a professional manner
• Ability to deal with sensitive information in a confidential and professional manner (essential)
• Demonstrate confidence and assertiveness
• Demonstrate a professional work ethic, integrity, and loyalty
• Excellent communication skills, both verbal and written
• Team player – prepared to help when the others are overburdened
• Excellent interpersonal skills
• Ability to interact effectively across all levels
• Discretion and confidentiality are essential attributes required for this role
• Attention to detail

Tasks

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.
• Manage call logging systems.
• Coordinate maintenance plan for all FM disciplines.

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Main purpose of the Job:

•  Supervising a team responsible for the processing and payment of vendors with immediate payment terms as well as allocated accounts payable suppliers. The team is also responsible for purchase order functions including the continual review of Finance systems and procedures with a view to delivering effective improvement and automation within the Accounts Payable Department.
• The supervisor will be responsible for administering, documenting and the efficient execution and compliance of internal and external Policies, Rules and Regulations.

 
Desirable Education and Experience:

• Matric essential, degree/diploma advantageous
• 3-4 years working experience in Accounts Payable/Cash book.
• Experience in monthly managing creditors book of 50-100
• Experience in the supervision of a team, managing the team’s output and performance.
• Understanding of the National Credit Act, Companies Act and VAT
• Advanced Microsoft Office 365
• Experience with SAP-FI module is essential- specifically accounts payable
   

Knowledge, Skills, and competencies required:

• Taking initiative and finding new and better ways to complete tasks.
• Strong communication skills both written and verbal.
• Ability to work under pressure whilst adhering strictly to the policies.
• Able to be assertive yet professional when querying discrepancies.
• Attention to detail is critical.
• Team
   

Key areas of responsibility:

• Oversee the Daily Payables/Cash book & Purchase Order operations.
• Work closely with Finance Teams, Line Managers and Management Accountants to create, administer and enforce operational policies, rules, regulations, deadlines and controls.
• Work with Finance colleagues and Management to ensure effective and timely provision of information for purposes of planning, forecasting and funding.
• Ensure effective compliance from and provide professional support to company departments and suppliers.
• Manage and train the team to achieve their goals and deadlines to maximise operational efficiency.
• Introduce and monitor Key Performance Indicators to measure department and team performance.
• Undertake regular appraisals, documenting strengths, weaknesses and identifying training needs for the team.
• Ensure timely and accurate capturing and processing of purchase orders and outgoing payments.
• Ensure timely reconciliation and reallocation of Credit Card, eWallet and Expense Claims.
• Continually review audit processes and procedures for consistency, including automation of routine areas of responsibility.
• Ensure all written communication is grammatically correct and legally always correct.
• Ensure ongoing review of systems and process to assist the team to work as effectively and efficiently as possible.
• The supervisor will be responsible for the processing and payment of an allocation of supplier-, credit card-, eWallet and expense claims whilst reviewing those prepared by the team.
   

Further tasks will include but not limited to:

• Checking of eWallet Recons, following up on discrepancies and arranging reimbursements.
• Review and allocation of Credit Card expenses.
• Preparation of PRP Head Count Reports and Journals
• Monitoring and clearing the ME2L Report
• Monitoring and clearing the Age Analysis Report
• Attending to Queries until resolved
• Ensuring compliance and correctness of:
  • GL Code
  • Cost centre
  • Valid Tax Invoice
  • Company Policy
  • VAT Allocations
  • Sign off by Line Manager
• Assisting Procurement with Vendor Clean Up to reduce Vendors.
• Requesting copies of outstanding invoices, credits, and statements from units and/or
• Verifying payments proposal items against reconciled accounts and supporting
• Reviewing and maintaining GR/IR account by processing all valid invoices and credits note by deadline set.
• Take ultimate responsibility for supplier-related actions/issue/problems until they are
• Adhoc tasks that may be allocate to the role from time to