Job Opportunities at Broll

POSITION PURPOSE

Responsible for overseeing and directing accounting functions on an operational level, including general ledger, accounts payable and receivable, fixed asset and cost accounting. Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Prepares periodic reports, reviews and reconciles data, and participates in the development of specialized financial data. Oversees and prepares entries and adjustments to company records, files, and statements. Prepares financial and variance analysis as well as budget and rolling forecast. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Assumes responsibility for the accurate and timely completion of assigned accounting functions.
• Reviews monthly financial reports and working paper files.
• Reconciles general ledger accounts as assigned.
• Completes required records and reports and maintains files as classified.
• Prepares journal entries and balances work in more complicated accounting areas.
• Completes various accounting functions in accordance with established policies and procedures, and applicable regulations including:
• Preparing trial balances from source documents.
• Preparing Balance Sheets and Income Statements.
• Preparing notes to the reports.
• Preparing monthly JV accounts where applicable.
• Filing copies of final monthly reports.
• Participate in annual audit.
• Balancing intercompany loan accounts.
• Maintaining Shareholders Loan Schedules.
• Reviewing and Releasing creditors payments.
• Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
• Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
• Researches and resolves accounting errors and discrepancies.
• Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
• Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
• Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
• Keeps management informed of area activities and of any significant problems.
• Attends and participates in meetings as required.
• Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
• Responds to questions and problems politely and promptly.
• Ensures that clients are properly informed.
• Ensures that the Company’s professional reputation is projected and maintained.
• Assumes responsibility for related duties as required or assigned.
• Stays informed of developments in the accounting field and of changing governmental and legal requirements.
• Completes special projects as assigned.
• Ensures that Accounting Department work areas are clean, secure, and well maintained.

PERFORMANCE MEASUREMENTS

• Accounting documents, records, and reports are accurate, current, and timely.
• Accounting errors or discrepancies are promptly discovered and resolved (or referred).
• Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
• Management is appropriately informed of area activities.
• Accounting functions are completed in accordance with established standards, policies, and procedures.

QUALIFICATIONS

• Education/Certification: Bachelor’s degree in accounting or an equivalent combination of experience and training.

REQUIRED KNOWLEDGE             

• Technical knowledge of accounting concepts, practices, procedures, and financial reports.
• Understanding of related regulations, statutes, and filing requirements.
• Knowledge of related computer applications.

EXPERIENCE REQUIRED

• Three or more years of previous property accounting and property listed fund experience preferred
• JV Accounting experience will be beneficial

SKILLS/ABILITIES

• Well organized and detail oriented
• Able to meet deadlines and manage projects
• Good math skills
• Good attention to detail and accuracy
• Cooperative and willing to assist others
• Able to use PC, calculator, and other basic business mechanisms
• Good Excel knowledge
• Strong analytical skills
• Work under pressure
• Understand pivots

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POSITION PURPOSE

Responsible for a variety of Department clerical duties and support functions.  Completes basic word processing and filing tasks.  Provides miscellaneous assistance as required.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective performance of all assigned clerical and support functions.

• General Office Administration:-
• Uploading documents onto BOL
• Collection of annual Turnover Certificates
• Uploading turnovers on BOL (where applicable)
• Photocopying leases and other documents
• Assists with special projects as assigned.
• Typing of correspondence
• Bar-coding of leases
• Overseeing and controlling the filing of original leases and other lease documentation

Assumes responsibility for establishing and maintaining effective communication and coordination with area staff and management.

• Keeps management informed of area activities and of any significant problems.

Assumes responsibility for related duties as required or assigned.

• Runs errands as requested.
• Ensures that work area is clean, secure, and well maintained

PERFORMANCE MEASUREMENTS

• Clerical support functions are performed accurately and timely.
• Good working relations exist with area staff. Assistance is provided as needed.  Effective coordination and cooperation exists.
• Management is appropriately informed of area activities.

QUALIFICATIONS

Education/Certification:     

• Matric.

Required Knowledge:          

• Knowledge of basic Department structure and work and information flow.

Experience Required:          

• General office experience with a minimum of 3 years working experience

Skills/Abilities:                    

• Well organised.                                               
• Good interpersonal and public relations skills.                                               
• Cooperative and willing to assist others.                                               
• Must be computer literate (Emails / Excel / Word

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POSITION PURPOSE

Responsible for the management of the Centre. Ensure investment growth and maximum income of Centre through effective Centre management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.  Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations.  Ensures that services purchased are of acceptable quality at the least possible cost. Keeps Senior Management well informed of area activities and significant problems.  Trains, directs, and appraises assigned personnel.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the effective operations management of Centre and facilities.

Centre Management

• Keeps abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
• Attends meetings / functions related to successful operation of Centre i.e. SAPOA, CJP etc.
• Assists with a five-year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
• Investigates/initiates proposals for refurbishments
• Maintains a hands-on control of projects in hand
• Reviews the building status/grade ongoing and advise the Senior Management regarding maintaining the standards within those grade

Client Reporting

• Provides accurate information to client according to agreed format timeously
• Analyses of monthly income /expenses and variance reporting
• Monitors turnover rentals
• Monitors of all municipal recoveries (and general recoveries) on a monthly basis

Planning and Budgeting

• Prepares and completes budgets as required each year
• Completes of forecasts timeously as required
• Reviews market rentals quarterly and ensure best possible rate achieved and maintained as per agreed mandates
• Assists in formulation of business plans for the unit
• 5 Year budget – preparation and control or as required by the client
• Quarterly review and monitoring results or as required by the client

Quarterly Expenditure / Analysis 

• Sets and motivates Capex /TI philosophy per building in consultation with client
• Recommend TI standard specification
• Recommend Capex requirements
• Ensures we conform to Capex philosophy and procedures
• Estimates new operating costs
• Ensures recovery of operational and utility costs in accordance with Lease terms

Debtors and Creditors Management

• Undertakes monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and recommend legal action

Credit Control. Responsible for Management:

• Arrears
• Legal action / liaising with attorneys / management as required
• Motivate Write-offs to senior management / client

Parking Management

• Attends monthly / ad hoc interaction meetings all parkades where applicable
• In conjunction with the responsible person for parking, maintains accurate control of “in house” operated parkades

Tenant Relations

• Deals with correspondence / interaction with tenants as required
• Ensures that leases are timeously renewed and all vacant space is let and in a presentable state

New Tenants

• Determines and recommends letting mandates (i.e. rental levels, installation cost etc.) for approval
• Undertake lease negotiation and maintenance of tenant relationships
• Controls new leases and record of same
• Controls / oversees new installations (through technical / operations manager where appropriate) including:
  • Premises design
  • Negation/liaison/control with/of professionals and contractors
  • Sign off acceptance of complete premise

Existing Tenants

• Renews Lease Agreements in accordance to mandate
• Tenant liaison and public relations
• Controls/arranges centre promotions through merchant’s association/s or promotion committee/s or marketing funds
• Regular assesses tenants’ turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties
• Monitor and compile foot traffic reports

Expense Control

• Checks and authorises payment of accounts
• Authorises cleaning, consumables, electrical and general maintenance orders
• Controls wage and salary allocation
• Controls municipal payments and recoveries there against
• Ensures cost effectiveness and performance of contractors

Financial Management

• Monthly financial statements
• Monthly management reports
• Accurate budgeting and reporting

Operating costs

• Calculates operating costs for charge-out to tenants
• Ensures recoveries as appropriate
• Tenant mix i.e. what business should be established / recommended
• Networking with tenants, public, external organizations
• Issues tender documents

Expense control

• Checks and approves payment of accounts
• Controls cleaning, consumables, electrical and general maintenance
• Controls municipal payments and recoveries there against
• Ensures effective performance of contractors

Customer liaison

• New Tenants
• Lease negotiation
• Maintenance of tenant relationships

Public relations

• Establishes and maintains sound public relations
• Attracts people to the Centre
• Control of Advertising Materials
• Motivates and assists tenants to improve their services
• Assumes responsibility for the effective repairs and maintenance of the Centre.

Asset Management

• Controls/schedules/implements regular preventative maintenance program in line with budget constraints
• Motivation of refurbishments, major repairs as appropriate
• Attends site meetings with contractors in respect of maintenance/expansion of projects
• Monitors progress
• Inspection / enforcement of tenant responsibilities during and on termination of lease terms
• Liaises with appropriate Government, Provincial and/or local authorities
• Responsible for Compliance of OSH Act

 Maintenance

• General Maintenance of Buildings and premises
• All electrical, electronic, mechanical and air conditioning equipment
• Complies with the OHS act and all other statutory requirements

Assumes responsibility for the security of all the Centre facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.

Occupational health and safety

• The development of security action plans, systems and directives
• The management of security guards on shift
• The establishment and maintenance of an emergency preparedness programme
• The training of Maintenance and Security personnel in Occupation and Health Safety
• Report security incidents to our management

Assumes responsibility for ensuring professional business relations with tenants, suppliers, contractors, and trade professionals.

• Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.
• Acts as a liaison between the Company and external contacts
• Ensures effective coordination of external services with Company operations
• Obtains and conveys information as appropriate
• Promotes goodwill and a positive image of the Company

 Effectively supervises Centre personnel, ensuring optimal performance.

• Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement
• Assigns and coordinates personnel. Directs daily operations
• Identifies, develops, and implements training programs as appropriate
• Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed
• Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained
• Completes special projects as assigned

PERFORMANCE MEASUREMENTS

• Good communication and coordination exists with departments. Assistance is provided as needed
• Senior Management is appropriately informed of area activities and of any significant problems
• Operations personnel are well trained, effective, and efficient. Appropriate supervision and assistance are provided
• Company facilities are well maintained and secure and meet the needs of the Company
• Centre operations are efficiently and cost effectively administered
• Current and future Centre needs are well planned and budgets are established and maintained
• Effective business relations exist with vendors, contractors, and trade professionals

QUALIFICATIONS

EDUCATION/CERTIFICATION:

• Matric
• Additional related maintenance and Centre management training preferred

REQUIRED KNOWLEDGE             

• Excellent understanding of Centre management procedures
• Knowledge of budgeting, service contracts, and leasing agreements

EXPERIENCE REQUIRED

• Five or more years of related experience, with at least two or more years of supervisory experience

SKILLS/ABILITIES

• Excellent leadership abilities
• Able to organize, coordinate, and direct team activities
• Strong problem solving skills
• Good communications skills
• Able to use all related maintenance equipment and computer applications

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POSITION PURPOSE

Responsible for performing a variety of accounts payable and related clerical duties.  Receives, sorts, and proofs accounting documents, and posts totals.  Matches invoices to appropriate authorizing documents.  Codes invoices with appropriate general ledger account numbers and related project and budget codes.  Inputs invoice information into automated accounts payable application.  Performs arithmetic calculations and reviews internal records.  Prepares reports and maintains records and files as needed.  Completes collections and deposits of accounts receivable items. 

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely performance of accounts payable functions.

• Reviews source documents and matches purchase orders, invoices, and receiving documents.
• Codes invoices to appropriate general ledger accounts.
• Determines optimum payment dates and takes advantage of all discounts on invoices.
• Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
• Ensures that approval authority is in accordance with purchasing policies.
• Processes payments and obtains authorized signatures.
• Performs accounting duties in accordance with established Company policies and procedures.
• Pool Car Management
• Ordering & Issuing of Stationary

Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.

Assumes responsibility for establishing and maintaining effective business relations with vendors.

• Researches and resolves vendor problems and billing discrepancies.
• Answers vendors' questions or refers them appropriately.
• Maintains and projects the Company’s professional reputation.

Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.

• Assists Accounting Department personnel as needed.
• Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the Controller.
• Maintains regular contact with other departments to obtain information and/or to correct transactions.

Assumes responsibility for related duties as required or assigned.

• Ensures that work area is clean, secure, and well maintained.
• Performs general accounting duties as needed.
• Maintains confidentiality.
• Completes special projects as assigned.

PERFORMANCE MEASUREMENTS

• Accounts Payable functions are accurate, current, and timely.
• Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
• Accounting duties are performed in accordance with established procedures and standards.
• Good communication and coordination exist with Company personnel. Assistance is provided as needed. 
• Effective business relations exist with suppliers and vendors.
• Management is appropriately informed of area activities.

QUALIFICATIONS & EXPERIENCE

Education/Certification:     

• Matric.                                                         
• Additional bookkeeping qualifications and / or courses preferred. 

Required Knowledge:          

• Knowledge of Company purchasing policies.                                                
• Understanding of basic bookkeeping concepts and procedures.                                                
• Knowledge of automated accounts payable applications. 

Experience Required:           

• One to two years of previous accounts payable experience preferred.

Skills/Abilities:                    

• Well organised, accurate, and attentive to detail.                                               
• Good math skills.                                               
• Cooperative and willing to assist others.                                               
• Able to use accounting software and spreadsheets.