Job Opportunities at Aspen Pharma Group

OBJECTIVE: 

• To ensure efficient and effective support to the Legal Department of Pharmacare Limited t/a Aspen Pharmacare, a subsidiary of Aspen, for maximum output in the delivery of legal services and to act as an intermediary between the Legal Team and Internal / External contacts. To undertake substantive legal work including preparation of  first drafts and first legal review of standard agreements for the Legal Adviser and Legal Counsel. To manage allocated matters from inception to resolution under the supervision of the Legal Counsel,. To manage record keeping.

MAIN DUTIES:

End to end management of Aspen Contract Library (ACL):

• Address all alerts, upload and manage all Aspen agreements / documents.
• Track alerts against ACL report to be drawn every three months.
• Ongoing review of efficiency of ACL and suggestions to ACL owners.
• Progress the execution of agreements against the signing tracker.
• Manage the progress of agreements against the iManage tracker. 

Preparation and drafting of Agreements:

• Drafting first drafts of standard agreements such as CDAs, SLAs and Addenda.
• Draft first draft  ideally within 48 hours.
• Drafting non-standard agreements from time to time on instruction by Legal Adviser and Legal Counsel.

Special Projects:

• Assist in implementing projects that will assist in ensuring business growth, compliance with  legislation and enhance business efficiencies
• Track against Project Plan to dictate  completion.
•  Management of Legal Platform from time to time.
   

Requirements
Skills and Competencies

(The abilities that the individual needs in order to perform this role effectively)

• Ability to decide, action and assess when to execute.
• Methodical implementation skills.
• Initiating action, follow up and time management.
• Positive, diligent and hard worker.
• Ability to prioritise and co-ordinate work.
• Customer focus / service orientated and outcome based.
• Self-motivated.
• Quality orientation.
• Stress tolerance and conflict resolution.
• Problem solving, attention to detail and analytical skills.
• High level of integrity, ethical values and confidentiality.

Qualifications and Experience

• Matric / Grade 12.
• Recognized professional paralegal qualification and or legal secretarial qualification.
• Familiarity with legal terminology is an advantage.
• Proven track record as a senior legal secretary.
• Relevant experience in a legal practice or corporate environment is essential.

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Overview

•    Place and follows up on purchase orders and supplier payments
•   Manage returns to suppliers
•   Maintain positive working relationships with suppliers
•  Keep records of all purchasing transactions carried out

Requirements
Responsibilities

• Strategic and ad-hoc ordering
•       Contact suppliers and submit orders
•       Direct informal negotiations, in case of ad hoc orders
•       Conduct price checks 
•       Source products in line with business requirements within minimum lead times
•       Ensure delivery of products in line with business requirements
•       Check on missing/ rejected goods
•       Communicate delays or quality issues to internal stakeholders to ensure inventory levels are maintained and risk to production is minimal
•       Provide procurement input into supplier change notifications and new product introductions

Supplier purchase and payment

•       Oversee purchase approval process
•       Generate purchase orders
•       Manage the processing of invoices and effecting of payments
•       Manage financial documents in accordance with financial controls (e.g. invoices and delivery notes are sent to finance to ensure payment takes place on time)

Returns

•       Ensure all non-conforming materials are returned for credit and actions are put in place to prevent or reduce future quality issues

Reporting and record keeping

•       Keep complete records for all purchase transactions
•       Maintain filing and record keeping of all financial documents
•       Ensure compliance with SOPs and organisation policies relating to Purchasing and Finance
•       Provide detailed reports on work activities to supervisor, as required

Job Requirements

Background/experience

•       At least 4 years’ relevant experience
•       Y Experience in a Procurement environment in a highly regulated industry
•       2 year diploma in Logistics, or a related field

Specific job skills

•       Computer literacy, including proficiency in the use of MS Excel and MS Word

Competencies

•       Meeting Deadlines
•       Capturing Facts
•       Following Procedures

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Overview

• Develop, plan and execute the master production schedule based on actual and forecasted customer demand.
   

Responsibilities

Production scheduling

•       Manage the production schedule, including equipment, resources and related data/ systems, and fulfils associated admin requirements
•       Provide “what if” capacity and schedule analysis for changing demand, staffing constraints, and new customer project awards
•       Plan to minimise effects of resource constraints
•       Schedule maintenance, calibration and cleaning slots
•       Schedule trial and validation batches
•       Reschedule backlogs daily, and prioritise and expedite as needed
•       Suggest batch size changes, re-routing of products and outsourcing/ purchasing of additional equipment, as required
•       Track material delivery, react accordingly and follow up
•       Plan to optimise output and meet demand

Production coordination and reporting

•       Work with production supervisors and managers for optimal efficiency to meet the needs of internal and external customers
•       Communicate regarding schedule adjustments
•       Supply manufacturing with rough-cut capacity requirement planning
•       Prioritise and expedite products with production
•       Raise/ approve concessions for use of alternate materials
•       Assess and report on manpower requirements
•       Perform stock out analysis and prepare stock out reports
•       Report on budgeted, planned and actual recoveries
•       Add new products to correct schedule areas and categories for bulk and end item level in the ERP system, and notify relevant parties
•       Ensure change controls are actioned appropriately

Risk management

•       Monitor sales against forecast volumes, identifying at-risk products
•       Identify supply deficits, over-scheduling, capacity constraints and under-loaded schedules and highlight recoveries-related financial risks and critical materials shortages
•       Review stock and sales reports; provide feedback & remedial plans
•       Analyse customer status reports; identify and resolve issues
•       Review and manage inventory associated with QS items

Operational Input

•       Review Provide technical and operational input on operational planning of the unit and on the prioritisation of objectives
•       Indicate resource needs to enable achievement of work objectives
•       Monitor and control use of assets/ resources within work area

Job Requirements

Background/experience

•       4 to 6 years’ experience in a Supply Chain, Procurement or Production Planning role
•       Experience in a pharmaceutical manufacturing environment
•       3 year degree or diploma in Procurement, Logistics or Finance, or a related discipline

Specific job skills

•       Computer literacy: proficiency in Excel, Word, Powerpoint and ERP system

Competencies

•       Information Gathering
•       Interrogating Information
•       Taking Action
•       Managing Performance
•       Planning and Organising

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Overview

•       Writes up, maintains and reconciles the ledger, ensuring that amounts are correctly posted to accounts.
•       Assists in accounting for and financially administering projects

Requirements
Responsibilities

Accounting and Controls

•       Prepare, process and file journals
•       Prepare and reconcile accounts
•       Capture/ prepare, select and file payments
•       Clear cost centres
•       Process and file invoices
•       Capture budget and other financial information
•       Assist with project costing, analysis and reporting activities
•         Assist in the capitalisation of project expenditures

Operational Activities

•       Plan and prioritise own tasks
•       Provide information on resource requirements and report on the use of assets/ resources within area of responsibility, in line with standard procedures
•       Apply an understanding of area of specialisation
•       Capture and provide information for reports, as required
•       Compile standardised reports and consolidate documents
•       Comply with document filing requirements and maintain and update records and systems as required
•       Adhere to organisational policies and procedures
•       Assist with the preparation and update of SOP’s, as required
•       Assist with projects, implementation of systems and feasibility studies

Job Requirements

Background/experience

•       Up to 2 years’ relevant experience
•       Relevant financial, computer systems and procedures experience would be an advantage
•       B.Com degree in Financial field

Specific job skills

•       Computer literacy
•  

Competencies

•       Taking Action
•       Meeting Deadlines
•       Finalising Outputs
•       Maintaining Accuracy
•       Following Procedures

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Description
Overview

• Monitors, maintains and repairs Plant environmental monitoring equipment/ machine, adhering to GMP and safety requirements. Plans and implements preventative and corrective maintenance to ensure optimal efficiency to meet planned production.

Requirements
Responsibilities:

• Planning and Operational Support
•  Act as a technical/ subject matter resource
•  Facilitate implementation of current processes
•  Identify gaps in current policies and procedures
•  Provide input into changes or improvements to processes, tools and techniques
• Site Utility Maintenance
•  Plan technical requirements and maintenance tasks according to production requirements to meet Production Plan
•  Review and update maintenance schedules
•  Maintain and repair special machines/ equipment to ensure reliable supply of steam, purified water, compressed and conditioned air for production operations
•  Perform planned preventative maintenance and inspections according to maintenance plan, job cards, and SOPs
•  Repair breakdowns according to best practice, job cards and SOPs
•  Troubleshoot machine breakdowns to identify cause of breakdowns
•  Perform root cause analysis to identify cause of machine failures and quality deficiencies to minimise machine downtime
•  Implement corrective actions to minimise machine downtime
•  Isolate, remove and replace defective components
•  Complete and submit work requisitions; Create and close job cards
•  Maintain workshop, tools and assets to standards
•  Determine and request required parts, materials and special equipment to maintain machines/ equipment
•  Install, test and validate machine operating efficiency
•  Validate allocated assets according validation master plan
•  Clean work area(s) and equipment/ machines
•  5S champion for area of allocated assets
• Reporting and record-keeping
•  Gather information required for reporting
•  Complete and consolidate standard documents
•  Document and file data according to SOPs and regulation
•  Update records and systems as required
•  Retrieve supporting documentation and records to facilitate and support query resolution

Skills Required:
Background/experience

•  Trade Tested Artisan with 2 to 4 years’ post Apprenticeship experience or qualified as a Fitter or Refrigeration / Air Conditioning Technician
•  Pharmaceutical experience in HVAC, RO and WFI Systems, Compressed Air and Steam
•  Manufacturing experience

Specific job skills

•  Comprehensive knowledge of pharmaceutical manufacturing, standards and compliance requirements
•  Ability to interpret and implement policies, processes and objectives
•  Physically capable of lifting/ moving heavy equipment

Competencies

•  Information Gathering
•  Interrogating Information
•  Pragmatic Action
•  Meeting Deadlines
•  Finalising Outputs
•  Maintaining Accuracy