Job Openings at Servest SA

Minimum Requirements

• Matric or Equivalent 
• Business Management / Office Administration Qualification
• 3 - 5 years experience in a similar role
• Attention to detail and accuracy
• Previous experience in finance, administration or HR will be an advantage
• Excellent communication and interpersonal skills
• Strong organisational and time management skills
• Proficient in MS Office suite, especially Excel and Accpac
• Ability to multitask and prioritise tasks effectively

Duties & Responsibilities

• Ensure accurate completion of personnel documents, maintain and update employee files.
• Reconcile commission claims submitted by Key Account Managers
• Prepare and process salaries for respective branches.
• Review payroll input on dummy runs for accuracy
• Reconcile and verify petty cash submissions for 3 branches and request refunds of procards.
• Prepare payment and transfer requisitions.
• Generate non-stock purchase orders and oversee receipt and verification of non-stock items.
• Complete monthly branch report feedback for directors for 3 branches by the 5th of each month.
• Keep  track of all legal certifications for waste management and ensure application for renewals commence 3 months in advance of expiry date
• Obtain quotes for non-stock items and services
• Manage and control uniform orders for admin, sales, and service staff.
• Check transaction reports for administrative, sales, and service vehicles for any discrepancies and overspend.
• Ordering and cancellation of fuel cards through fleet management.
• Attend to monthly branch stock takes, assist with capturing counts and printing variances reports.

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Minimum Requirements

• Matric / Grade 12 or Equivalent 
• 3 - 5 years experience as a Debtors Liaison or similar role
• Good Communication and Administration Skills
• Strong Excel Skills and preferably ACCPAC experience
• Strong Reconciliation skills
• Attentive to detail

Duties & Responsibilities

• Collect the allocated debtor’s book as well as the allocated 2 months no payment Report, Branch COD Report and Staff accounts.
• Interpretation of Age Analysis – Identify areas of concern and implement plan of action/discuss with Regional Manager and take action accordingly.
• Identifying payments on the bank statement, recon daily, submit to cash book clerk and post remittances
• Allocate payments on allocated debtor’s book, COD and Staff accounts once Cash Book is updated on AccPac
• Send Debtors report to Branch Administrator after month end
• Assist with debtor’s queries on Hygiene and/or SOS book as required
• Assist KAMs and Sales Consultants as required as well as assist with any payment issues or proof of payment including payment of CODs
• Assist  with any queries of any nature related to customers’ accounts , billing, service etc
• Visit clients face to face to resolve accounts/billing queries i.e. from their book 
• Manage the stop supply process/procedure, including 7 Day and arrear Letters and handover to the Legal department when required.
• Investigate any credit request whether it come in directly from the client and gather all evidence prior to handing to the RM to sign
• Identify and Prepare Journal requests when required
• Request billing changes based on evidence mentioned above as per procedure and using all correct internal documents
• Maintain a functional administrative system and effective filing system to facilitate record keeping as required
• Report Monthly on the debtors book including all comments and actions taken/to be taken
• Maintain List of clients who were exempt from Annual Price increase and notify Ops Department and KAMs when increase date is due