Job Opening at Anova Health Institute

Key duties and responsibilities:

• Arrange meetings, workshops, and conference schedules, traveling, agendas, and facilitate payment thereof and assist with other office activities
• Organize and assist with the implementation of activities, maintenance of records, and coordinate functions with various stakeholders
• Secretariat for Exco and APACE Key personnel and other relevant meetings.
• Review each week's meetings in advance and prepare for its requirements prior.
• Provide day-to-day management and coordination of communication activities
• Establish clear lines of communication with administrative and professional staff throughout the projects.
• Independently draft and format letters and emails for general and routine correspondence
• Assist in preparation of reports, presentations, and other project deliverables which includes editing, proofreading, delivery of presentations etc.
• Provide support in overall project management functions as and when requested
•  Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Diploma or degree in Office Management/Secretary or equivalent qualification and experience
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Significant experience in a related position with increasing levels of responsibility.
• Tact and ability to work effectively with others at all levels, both internally and externally.

 Skills, competencies, and attributes:

• Excellent computer skills (Microsoft Office Suite applications, including Word, Excel,
• PowerPoint, Outlook and Internet research)
• Demonstrated organization, planning, time-management and problem-solving skills.
• Strong ability to communicate clearly and concisely in English, both verbally and in writing.
• Ability to work collaboratively and independently in a complex and diverse organization
• Interpersonal skills and excellent analytical skills.
• Attention to detail and deadline driven.
• Ability to work under pressure with minimal supervision.

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 Key duties and responsibilities:

 Project Coordination

• Lead and support Peer Educators and larger outreach team in their respective region.
• Provide supervision to the site coordinators.
• Work closely with the site coordinators to manage daily outreach activities.
• Provide on the job training to the of site coordinators, HTS Counsellors, and Peer educators.
• Coordinate community HIV testing and counselling activities, and other screening services on outreach
• Work with site coordinators to identify places where people who inject drugs congregate and send this monthly to the M&E copying the project manager.
• Responsible for updating and adding all the sites to the mapping tool monthly.
• Ensure that site Coordinators adhere to the SOP’s relating to the distribution of harm reduction kits, needles and syringes, condoms and lubricants, and other materials during outreach to PWUD and partners.
• Document and report all the missing project supplies, and assess the reasons given and take appropriate action.
• Recruit clients to receive Opioid Substitution Therapy (OST) and submit the report to the project manager and M&E monthly.
• Provide and ensure that risk assessment is done per client.
• Work with Site coordinators to ensure that there is always enough harm reduction packs to the site.
• Work closely with the PSS team to assess the psychosocial, human rights and risk elements of clients and make referrals to relevant departments. Include this update as part of your monthly narrative.
• Ensure monthly organisation of district clean ups with people who inject drugs and other stakeholders in the region. Include this update as part of your monthly narrative.
• Ensure that teams organise small group discussions and coordinate with the Advocacy officer. Include this update as part of your monthly narrative.
• Identify female clients and ensure they receive all relevant services offered by the project. Include this update as part of your monthly narrative. 
• Responsible for driving yourself and your team to the sites of work as and when required, and you should adhere to the Anova vehicle management policy.
• Ensure that all positive clients are linked to care via mobile or local facilities. 

Project Administration

• Consolidate reports from the site coordinators and submit to the project manager.
• Keep records about services provided during outreach and submit these to M&E officer.
• Maintain regular contact with peer educators and follow up with them on performance-related issues.
• Assist in the preparation of monthly schedules for peer educators and tracking attendance.
• Administer the HR policies and ensure compliance of project staff on timesheets, etc.
• Manage project vehicle and ensure daily checklists are done.
• Ensure that the office rentals are paid timely each month.
• Ensure all project supplies distributed are recorded.
• Ensure all your staff members have adequate PPE.
• Ensure all medical waste is managed as per the Waste Management SOP. All needles must be submitted to the Yeovile clinic.
• Submit office inventor to the project administrator each quarter.
• Submit weekly sign in registers to the project administrator.

People development

• Participate in learning and development opportunities (trainings, workshops, information sessions etc.).
• Stay abreast of developments in the fields of HIV/AIDS, STIs and TB.
• Organise and encourage all staff members to attend debriefing and counselling sessions.
• Participate and represent organisations at meetings
• Attend meetings, briefings, debriefing, staff meetings and other as directed.
• Represent the PWUD project in various meetings.
• Other tasks as reasonably required by Management.

Minimum qualifications and experience:

• Degree in social or behavioural science.
• Knowledge of Department of Health policies and strategies on HIV/TB and HCT.
• 3 years’ experience working on HIV and TB programmes.
• Experience in Coordination and implementation of HTS.
• Experience in working with key populations (PWUD).
• A valid driver’s licence.
• Willingness to travel and drive teams to sites.

Technical Knowledge and Skills:

• Proficient in Microsoft office.
• Knowledge of HIV/AIDS prevention and community health issues.
• Facilitation skills.
• Report-writing skills.
• Planning and organisational skills. 

Generic Skills

• Confidentiality.
• Attention to detail.
• Strong interpersonal skills.
• Problem solving skills.
• Management skills.
• Analytical and detail orientated.
• Integrity.
• Report writing skills.
• Negotiation skills.
• Planning and organising skills.
• Strong team orientation.

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Key Duties and Responsibilities

Data Collection and Reporting Coordination:

• Ensure that the hospital M&E data staff have the tools, access, and training necessary to perform their duties optimally. Problem-solve challenges.
• Engage Hospital managers and program teams on a weekly basis to discuss challenges with data collection, analysis, and reporting.
• Prepare and develop systematic and realistic hospital M&E implementation plans that outline processes for the capturing of quantitative and qualitative data to report on project performance indicators, and with input from the M&E Manager finalize for approval by the Program Manager
• Coordinate the implementation of baseline surveys.
• Review and adapt existing, or develop new, project reporting templates that facilitate the effective collection of data and aggregation of information.
• Compile data from all Anova projects ensuring data is at the agreed levels of quality standards.
• Maintain effective information databases for projects.
• Compile reports and verify data, validating the accuracy of reports generated from projects. prior to submission to donors on a quarterly and annual basis or as directed by the M&E Manager
• Provide facility level M&E reports to the program on technical focus areas (i.e., key populations, AGYW, etc)

Data Quality Improvement:

• Conduct monthly data quality assessments/audits to identify data quality improvement and training needs.
• Develop facility data quality improvement project plans.
• Work closely with the Hospital Managers, M&E Data Capturers, M&E Manager, and Technical Advisors to implement data collection and data quality improvement plans.
• Measure and report data quality improvement project progress and outcomes
• Support the M&E Manager on regular data quality drives, setting targets to reduce data capturing and reporting mistakes
• Provide supportive supervision on data entry and capturing processes to the M&E Data Collectors
• Work alongside with clinical staff to ensure adequate completion of clinical stationery according to latest Department of Health SOP/Guides

Data Analyzing and Reporting for Facility and Program Performance improvement:

• Support managers and advisors in the evaluation and documentation of qualitative and quantitative performance measures at quarterly and yearly intervals, following completion of implementation of projects.
• Investigate and resolve queries regarding reporting form all programs and activities.
• Regularly analyze data trends at Hospital level to identify patterns observed, preparing monthly reports to M&E Managers and hospital leaders
• Prepare high quality reports and disseminate findings to the program teams to support evidence-based decision making relating to activities and focus areas.

Support to Program stakeholders (DOH and other Health stakeholders):

• Collaborate with the M&E Manager to resolve any difficulties with program activities and program compliance.
• Contribute to the development of guidelines and standards for the implementation, monitoring and evaluation of all project interventions.
• Ensure adherence and compliance with relevant norms and policies.
• Actively identify successful activities and interventions and working with the M&E Manager, develop lessons learnt and document these.
• Organize and coordinate regular lessons learnt workshops to contribute to knowledge sharing and improved data driven decision-making.
• Facilitate implementation of key community capacity building initiatives to ensure community-based monitoring and evaluation.

Minimum qualifications and experience:

• Grade 12 (Matric)
• Diploma in Monitoring and Evaluation or related field will serve as added advantage.
• Or A minimum 5 years’ experience in monitoring and evaluation of development programs
• Good knowledge of programme and Project Cycle Management and Development.
• Good knowledge of computer and MS Package.
• Communication and analytical skills
• Exposure to at least one of the health information System used in the COCT (PREHMIS, Health Systems, PHCIS)
• Proficiency in Excel, Word, Power point: SPSS Ms Access, STATA, Excel, or other statistical software package desired
• Attention to detail.
• Analysis and Problem Solving
• High degree of accuracy in handling and managing statistical data
• Oral and written communication
• Planning and organizing
• Good judgement capabilities
• Ability to provide coaching and mentoring to junior staff
• Capacity development

Advantageous Qualifications, Experience and Skills: 

• A certified Degree qualification and a post degree qualification will be an advantage.
• Exposure to at least one of the health information systems (PREHMIS, Tier.net, PHCIS, DHIS)
• Understanding of DATIM reporting and MER indicators

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Key Duties and Responsibilities

Physical Care

• Assist the patient with personal hygiene.
• Wound care, how to dress a wound using appropriate material.
• Stoma therapy, catheter care, nail and foot care, tracheotomy care.
• Observations: temperature pulse and respiration.
• Be able to assess an emergency situation and provide basic life support and first aid in order to stabilize a patient.
• Assist patient with mobility, exercise limbs, take patient for walks, assist in and out of bed and to the toilet, have knowledge of motion exercises.
• Preparation of patient's snacks and meals if necessary.
• Distribution of food parcels where necessary and if patient's circumstances meet the required criteria.

Care of Patient’s Environment

• Make patients bed, replacing with clean bed linen when necessary. 
• Tidy and clean the patients’ sleeping quarters, disposing of any soiled night clothes and bed linen and washing of these if necessary. 
• Infection control. 

Health and Education

• Educate patient and relatives about caring for the patient at home and resources available.
• Specialized care of catheters etc.
• Universal blood precautions.
• Nutrition: Identify food groups and educate patient/family on planning suitable meals for their needs 

Referral Criteria

• Refer patients to health facilities and service providers where necessary.
• Know the when, why and how of referrals.
• Reporting of deterioration of patient’s condition to supervisor

Administration & General Duties

• Establish a set of records and ensure that they are up to date.
• Complete the appropriate record forms accurately and promptly ensuring that these are given to the supervisor timeously.
• Follow all policies and procedures as required by the organization and ensure that all work targets are met.
• Follow daily work schedule as worked out by the supervisor.
• Participate in meetings as required as well as attending training courses and workshops related to the nature of the work done.

Medication

• Supervision/administration of medication.
• Collection of prescribed medication (repeat) from the CHC
• Ensure as far as possible that the patient completes their treatment in the prescribed time given.
• Report any patient that defaults on treatment immediately to the staff of the CHC.
• Report any reaction to any medication to the OTL.
•  Any other tasks as agreed with line manager.

Minimum Qualifications, Experience and Skills Required 

• Grade 10-12
• Homebased carer qualification/certificate
• Experience working within communities
• 10-day HIV Counselling Certificate (advantageous)
• TB/HIV Adherence Counselling Certificate (advantageous)
• Must have a background knowledge of HAST & NCD

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Key Duties and Responsibilities

Treatment, Care Mentorship and Provision

• Collaborate with OST doctor and Clinical Nurse Mentor to provide OST/ hepatitis. treatment and care mentorship to other clinicians.
• Provide OST/ STI and Hepatitis treatment to PWUDs at CoJ and surrounding areas.
• Manage treatment outcomes amongst PWUDs.
• Provide support to CoJ OST sites.

OST Clinic Management

• Manage the CoJ OST clinic.
• Dispense and account for methadone and other medication.
• Account for clinical supplies and equipment.
• Initiate PWUDs on ART and keep records thereof.

Project Support

• Support Professional Nurses to achieve set HTS targets.
• Support psychosocial workers and advocacy officer in achieving set targets.
• Account and submit monthly reviews of HTS and ART registers, linkage registers inventory of project items.
• Account for and submit monthly narratives on OST sites as well as other activities done.
• Any other tasks as agreed with line manager.

 Minimum Qualifications, Experience and Skills Required

• A degree or diploma qualification as a Professional Nurse.
• Registration as a Professional Nurse with the South African Nursing Council.
• NIMART (Nurse Initiated Management of ART) qualification (essential).
• NIMDR Nurse initiated management of drug-resistant TB (essential).
• Bachelor of Pharmacy degree will be an added advantage.
• Post graduate diploma in Nursing (Primary Health Care Nurse) will be an added advantage.
• Must have a dispensing license.
• At least 2 years’ experience in Public Health sector.
• 3 years’ management experience.
• At least 2 years’ experience as a registered nurse in NGO/Community clinic or a hospital environment.
• Familiar with latest HIV Management, TB and PMTCT guidelines.
• Excellent communication and interpersonal skills.
• Good report writing skills.
• Strong organizational skills, including time management and multi-tasking skills.
• Drivers licence & able to drive to sites where support is required.

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Key Duties and Responsibilities

• Champion the Anova 90-90-90 in-facility activities by leading the facility meetings and supporting weekly data review, monitor attendance and liaise between Anova and the facility.
• Work with the outreach teams to get referrals and to initiate ART for eligible HIV infected clients including PrEP
• Provide follow up care for patients on treatment in line with DoH HIV Management guidelines as well as Anova work plan and Facility 90-90-90 plans.
• Routinely monitor performance & registers of (TB/HIV/STI) programmes at facility level and provide mentorship & technical support where required.
• Identify poor performing indicators, put together quality improvement (QI) plans and implement as agreed upon with the facility team.
• Identify training needs at facility level and arrange in-service training where needed.
• Train clinic staff on MSM Diversity trainer and biomedical training and mentor staff at facilities
• Use relevant M&E tools to report weekly to Anova sub-district team on number of clients initiated on ART and TPT
• Support facilities with implementation of I-ACT support groups and Chronic treatment clubs in line with Anova’s work plan.
• Attend weekly multi-disciplinary meeting.
• Be part of HITT projects for data clean-up

Minimum Qualifications, Experience and Skills Required

• A degree or diploma qualification as a Professional Nurse
• Registration as a Professional Nurse with the South African Nursing Council
• NIMART trained and certified as competent to work independently.
• At least 4 years’ experience in working at a clinic (PHC or CHC) facility.
• At least 2 years NIMART experience
• Familiar with latest HIV Management, PrEP, STI and TB and guidelines
• PHC Qualification is advantageous.
• Excellent communication and interpersonal skills
• Good report writing skills.
• Strong organizational skills, including time management and multi-tasking skills.
• Driver’s License is required and ability to drive.