Fresh Vacancies at Department of Higher Education and Training

REQUIREMENTS:

• Grade 12 certificate or equivalent.
• Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or related qualification.
• Advanced experience in the development of policies/implementation strategies.
• Practical experience in Office Management and Technology/Public Management.
• A post-graduate qualification in the relevant field/s will be an advantage.
• 3-5 years’ relevant experience in a strategic planning and administration environment.
• Knowledge of Public Service legislations and policies.
• Knowledge of PSET (Post-School Education and Training).
• Knowledge and understanding of the TVET (Technical and Vocational Education and Training) / CET (Community Education and Training) Administration.
• Understanding of the Higher Education sector will be an added advantage.
• Understanding of corporate governance.
• Understanding of cost centre budgetary, expenditure, and cash flow management.
• Knowledge of Employment Equity Act, Public Service Regulations, Public Service Act, Labour Relations Act, and any other related legislation.

DUTIES:

• Render administrative/executive support services in the office of the principal.
• Provide secretariat support to the College Council, Council Committees, Academic Board, Senior Management, and other external stakeholders.
• Provide strategic management, monitoring, and evaluation services.
• Oversee and maintain logistics within the office of the principal.
• Arrange all meetings (Sub-committee, Council, EXCO, and other external stakeholders).
• Arrange all Academic Board and Academic Board Committee meetings.
• Arrange and support training interventions.
• Coordinate the décor layout, food service, invitations, and media protocol requirements for college-hosted functions.
• Maintain stock of standard forms and stationery.
• Develop agendas and write minutes for college meetings and forums.
• Manage records management.
• Manage all human, financial, and other resources of the unit.
• Ensure completion of performance agreements by all employees in the unit.
• Supervision of staff.

go to method of application »

REQUIREMENTS:

• Grade 12 certificate or equivalent.
• An appropriate bachelor’s degree/national diploma (NQF Level 6) in Finance/Accounting and/or a related qualification.
• Preference will be given to candidates with five (5) years of financial experience, with in-depth knowledge of expenditure, fixed assets, inventory, revenue functions, clearing of accounts, and reconciliations.
• A minimum of three (3) years of supervisory experience.
• Knowledge of Basic Accounting Systems (BAS).
• In-depth knowledge of the CET Act, PFMA, and Treasury Regulations.
• Good interpersonal, communication, and managerial skills.
• Experience in the management of accounts.
• Ability to work under pressure with strict deadlines.
• Good computer literacy skills (MS Office, SAGE, and ITS).
• A valid driver’s license.

DUTIES:

• Assisting with the payment of authorized departmental expenses.
• Monthly reconciliations of creditors, inventory, and fixed assets.
• Preparation of inventory, fixed assets, and expenditure reports for management on a monthly basis.
• Ensuring maintenance of accurate records of stock levels, transactions, and movements of inventory items.
• Ensuring stock is accurately accounted for in the accounting system.
• Conducting regular spot counts.
• Ensuring maintenance of detailed records of fixed assets.
• Ensuring accurate calculation and recording of depreciation for all college fixed assets.
• Ensuring accurate classification of assets and that purchases are capitalized as fixed assets.
• Ensure proper data capturing of expenditure transactions.
• Prepare inputs to financial statements relevant to expenditure management.
• Ensure that expenditure transactions are brought to the book.
• Management of suspense accounts related to expenditure.
• Management of the clearing of ledger accounts.
• Management of the reconciliation of accounts to ensure that invoices are paid on time.
• Management and reconciliation of travel accounts of the department.
• Attend to queries related to payments.
• Management of the issuing of departmental claims and confirmation of balances.
• Management of staff.
• Requesting BAS reports when required.
• Communications with internal colleagues and managers within the Department.
• Communications with extern