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AVI LIMITED is home to many of South Africa’s leading and best-loved brands. Listed on the Johannesburg Stock Exchange in the Food Products sector, and centred on the FMCG market, AVI’s extensive brand portfolio includes more than 50 brands. Our single-minded purpose is our brands growth and development. Our brands span a range of categories i...
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Key Performance Areas:
PLANNING OF EXPORT ORDERS
- Plan orders that are received from LSS for the subs, orders that are on the open orders report and anything else received from logistics
- The depot plan is generated from this
- The daily export schedule is sent to the planning department
- BB dates are sent to the customers before delivery takes place
- Liaise with Demand planners in terms of stock availability
- Liaise with Demand Planners in terms of MTO chips production and maintain the schedule
- Manage orders to invoice MTO chips
- Plan orders to maximise the truck using top up orders where necessary
- Communicate with the DC's in order to plan picking and loading
- Ensuring constant communication with all relevant parties
PROCESSING OF EXPORT ORDERS
- Input orders into SAP as soon as received from customers, send PFI's and request confirmation
- Advise customers of provisional expected despatch dates
- Maintain customer feedback at all times on order delivery and any other changes of order content
- Ensure all pricing is correct and orders are booked into the correct DC's
- Maintain good relationships with the customers
TRANSPORTERS AND FREIGHT FORWARDERS
- The depot plan per loading DC is sent to the transporters with the load ID that is needed for loading
- Liaising with the transporters on available loading dates
- Ensure the correct freight rate is used for optimal savings
- Maintain good relationships with the transporters
- Follow up on deliveries to customers
EXPORT DOCUMENTATION
- Export orders that have tea need to be split on a B invoice for rebates
- Mozambique, Zambia, Zimbabwe & Malawi requires imported biscuits to be on a separate invoice – Non SADC
- Double check the total on SAP equals the invoices on Export docs
- Ensure correct documentation is handed over to the freight forwarders as well as customers
- All POD's are scanned and filed
LIAISON WITH DC'S, LSS
- Follow up with DC's on loading of orders, upliftments from customers, POS and packaging material
- Request for pallet space from LSS when POS needs to be sent.
Minimum Requirements:
Experience:
- At least 4 years’ experience in Export/Import Administration
- Road and Sea Freight experience essential
- African experience will be highly advantageous
Qualifications:
- Matric/Grade 12/NQF Level 4
- A relevant Certificate/Diploma in Logistics or International Freight
Additional Requirements:
- ERP System knowledge i.e. SAP or Export Docs or SARS - Customs
- Knowledge of Export Control Regulations
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Job Specification:
Key Performance Areas:
Picking, Invoicing and Deliveries
- Route planning of customer sales orders according to NDD's and territories
- Daily cage allocation according to priority of loads
- Monitor out of stocks and liaise with sales and planning team to manage accordingly
- Ensure stock age requirements are met by customer.
- Monitor SLED dates closely and stick by customer agreements.
- Ensuring the fast efficient and effective picking of all loads to be dispatched
- Daily cage inspection
- Resolving stocks queries like incorrect batches, short SLED’s etc
- Ensuring all loads picked are invoiced correctly and load files are handed to checking and loading timeously.
- Investigating stock discrepancies related to staff and where necessary advise 3PL of cross charge invoices i.e. short picked / short delivered
- Track delivery progress and attend to any customer or internal sales queries regarding delivery queries
Warehousing
- Cycle counts are done daily
- Quarterly stock counts done and aligned to AVI stock count procedures
- Monitor slow moving stock and request redeployment if required
- Ensure the Ciro products are stored in a safety and fire risk management standards.
- Ensure correct stock rotation
- Product training of 3pls staff
- Administration and full management of the damages and expired product locations
- Ensure written off stock is appropriately disposed of as stipulated in the Sop
Receiving of long haul deliveries
- Ensure all trucks are off loaded and relevant truck turnaround times are recorded
- Ensure that Isando DC is informed of all shorts, damages and extras received.
- Corrections must be done within 48 hours and recorded via shipment / inbound numbers
- Ensure that all stock is put away within 48 hours of being received. Stock must be repacked and labeled accordingly
- to ensure correct stock sits in the air and correct stock on pick faces
- Ensure damages are handled as per SOP and pictures taken and raised with Isando DC
- Inform management so stock is correctly isolated and moved to correct SLOC on the system
- Ensure daily reporting completed and shared with management. All issues / concerns must immediately be
- highlighted to management
Admin Functions
- Compile daily reports / stats
- Vehicle checks
- Ordering and records keeping invoice paper, stationary and load files
- Ensure POD's is scanned timely
- Represent Ciro business interests for all on site meetings with the 3PL
- Housekeeping
- Ensure that warehouse areas and offices are kept neat and tidy and liaise with contract cleaners daily
- Effective layout of pick face for Ciro products
- Conduct daily warehouse inspections and ensure housekeeping of high standard
- Investigate and report all incidents related to the damage of company property
General
- Adhere to AON policies and procedures
- Assist with monthly stock counts and weekend work
- Follow all SOP procedures involved with the picking and shipping of stock
- Follow all company rules and regulations
Knowledge Required:
- At least 2 years working experience in a distribution environment
- At least 1 years working experience in the Food Service / out of home industry
- 2 year SAP ERP experience in the sales to cash business stream
Qualifications and Experience:
- Grade 12
- Logistics / Warehousing diploma
- Microsoft office
- ERP system knowledge – SAP inventory management system
- Supervisory skills
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Key Performance Areas:
- Trouble-shoot and debug issues on existing solutions.
- Build complex solutions in ERP systems, PI, GRC and mobility environments.
- Test and ensure the excellence of solutions delivered.
- Document (both user and technical) solutions delivered.
- Research, recommend and document new best practices.
- Mentor junior team member
- Requirements Gathering
- Software Design, Development, Testing and Support
- Apply disruptive influence on business
Minimum Requirements:
Experience:
Qualifications:
- Tertiary education with an IT Major desirable or relevant years of experience
Additional Requirements:
- SAP certification in various modules or streams
- Further courses, certifications, professional affiliations
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Key Performance Areas:
- Processing of Purchase orders, journals, sundry invoicing and sorting out all queries related to processing and relevant documents relating to transport costs.
- Statement reviews to be done monthly.
- Weekly and monthly reporting of Expenses vs forecast or budget.
- Preparation of monthly transport SLA information as well as monthly presentations and minutes of meetings.
- Required to assist the Administration Controller and Commercial manager with any adhoc related queries and reporting.
- SOP updates and audit requirements every 3 months.
- Assist the finance/HR department whenever required i.e. filling in when someone is on leave or when the department is under pressure.
- Extract timesheet data and assist with other HR administration related tasks. i.e.: capturing of leave and extracting adhoc reports.
Minimum Requirements:
Experience:
- Minimum of 3 years experience in a similar role
Qualifications:
- Grade 12 or equivalent
- Additional Requirements:
- Proficiency in MS Office and intermediate MS Excel skills required
- Basic accounting knowledge (non-negotiable)
- Knowledge on departmental based costing
- SAP knowledge (essential) specifically related to the processing of requisitions and purchase orders, including the goods receipts of these purchase orders when required (non-negotiable)
- Valid code 8 driver's license
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Key Performance Areas:
- Development and successful implementation of brand plans.
- Leverage market information and analyse market trends to review and amend plans on an ongoing basis to maximise business opportunities.
- Facilitate implementation of category and brand strategies.
- Manage portfolio performance in terms of Volume, NSV and profit delivery.
- Annual/Monthly sales forecasting.
- Management and implementation of promotion plan.
- Understand, develop and implement Consumer and Shopper propositions.
- Prepare promotional, advertising, media and research briefs as well as R&D briefs.
- Liaise with external suppliers (promotional, advertising agencies and packaging suppliers).
- Interact with research facilities from initial brief to action on outputs.
- Manage all aspects of new product development from concept to final product and launch packages.
- Plan, manage and control marketing support budget.
- Monitor market conditions and competitor activities, including trade visits and interaction with Sales and customers.
- Management of cross-functional and project teams.
Qualifications :
- A completed commercial degree majoring in Marketing, Business Management or similar.
Experience :
- A minimum of 4 years’ brand and marketing experience gained in an FMCG environment.
- Knowledge of Aztec / Nielsen data required.
Knowledge:
- SAP is advantageous.
- Budgeting process.
- Proficient in MS Word, MS Excel, MS Outlook, and MS PowerPoint.
- Knowledge of consumer, trader, customer, and shopper marketing.
- Market research.
- Project management knowledge or expertise.
- Ability to travel essential.
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Key Performance Areas:
Health, Safety and Environment
- Adhere to, and ensure compliance by subordinates to the company safety policies and procedures.
- Assist with attainment and maintenance of relevant health, safety and environmental management system standards for processing, utilities and buildings.
- Ensure facilities and infrastructure are conducive to employee health and wellness.
Food Safety
- Adhere to, and ensure compliance by subordinates to FSSC 22000, AIB and ISO principles.
- Ensure site infrastructure and equipment are installed and maintained in such a manner that Food Safety is not compromised.
- Ensure standard of utilities and processing equipment is in line with Food Safety Standards.
Plant Availability and reliability
- Oversee all relevant maintenance activities for processing, utilities and buildings.
- Ensure daily plant inspections are conducted to guarantee maximum uptime and quality.
- Communicate with the municipality call centre and maintenance teams on supply interruptions affecting the site.
- Conduct relevant statutory inspections and examinations for legal compliance and safety.
- Assist and oversee high-level breakdowns to ensure quick turnaround times.
- Conduct root cause analysis and provide recommendations to reduce downtime.
- Develop and maintain a problem-solving culture within the department (direct reports) through facilitating and sustaining root cause analysis practices.
- Ensure that the job card processes including monitoring, allocation, close-out and backlog are up to date.
- Assist with reviewing OEM recommended spares and identification and classification of critical spares.
- Participate in scoping and procurement of new plant equipment to ensure adherence to site Engineering standards.
- Workshop housekeeping, GMP and environmental compliance and related activities must adhere to relevant standards.
- Input into development and coordination of major shutdowns and communication with all relevant stakeholders, with main focus on execution of plan.
- Assist with planning of new installations, upgrades and modifications to the existing plant in a safe and effective manner.
Systems and reporting
- Assist with the Computerised Maintenance Management System, ensuring reliability and integrity of information.
- Report on asset care schedule compliance and artisan utilisation.
- Ensure compliance with all relevant procedures.
- Raising and closing out of NCR’s.
Utilities Usage Monitoring
- Monitor daily utilities usages, report anomalies and take corrective actions.
- Implement sustainability performance improvement projects.
Management
- Lead millwrights, artisans and handymen teams.
- Ensuring appropriate resources for departmental requirements.
- Assist with updating and implementation of skills matrix as well as coordination of training.
- Plan and control engineering tasks; allocate resources to activities; control labour scheduling; overtime and cost control for area of responsibility.
- Planning, scheduling, monitoring and evaluating of artisan tasks according to the CMMS (Asset care system).
- Ensure that labour allocation and hours of work are in accordance with the Basic Conditions of Employment and Labour Relations Act.
- Review completed job cards and approve.
- Hold 1 on 1 discussions and evaluate IPA’s with artisans.
Minimum Requirements:
Experience:
- Minimum of 5 years’ post-trade test experience in FMCG / Manufacturing environment with a focus on processing, utilities and facilities maintenance.
- Minimum of 5 years’ supervisory experience in a manufacturing environment specifically in FMCG is essential.
- Computer literacy (Microsoft Office).
Qualifications:
- Trade tested artisan at an accredited training facility.
- Millwright, National diploma, N6 or equivalent qualification highly advantageous.
- Continual professional development in maintenance management and engineering standards.
Additional Requirements:
- Knowledge and experience on Computerised Maintenance Management System (i.e. SAP, Shopware or similar).
- Experience in a powder-processing factory with spray drying towers, blowers and high pressure pumps.
- Extensive knowledge and experience of utilities, boilers and air compressors is required.
- Sound knowledge and understanding of OHS Act legal compliance and statutory inspections.
- Ability to lead and supervisor contractors and suppliers.
- Must be prepared to work overtime, be on call outs and on stand-by duty.
- Must have your own reliable transport.
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Key Performance Areas:
- Cash control
- Perform cash desk function
- Cash control and banking processes are followed daily
- Cash variances maintained
- Manual transactions accurately recorded
- Stock Control
- Stock management processes are followed daily
- Customer orders are followed up
- Weekly stock counts are conducted accurately
- Store room department in good condition
- Shoe pairing exercise is completed weekly
- Customer Service
- Provide excellent customer service
- Internal & external customer relationship building
- Maintain good customer relationships
- Product knowledge
Minimum Requirements:
Experience:
- Minimum 1 years’ retail experience
Qualifications:
Additional Requirements:
- Retail administration disciplines
- Stock & cash management
- Product knowledge
- Sales knowledge and selling skills
- Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
- Numerical ability
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Key Performance Areas:
- Prepare and process all month-end journals and ensure GL closes in specified time.
- Reconcile Balance Sheet accounts.
- Prepare the Mark-to-Market revaluation of FEC’s (Forward Exchange Contracts) calculations.
- Prepare accurate and timeous financial reporting to AVI (Day 4 Early Estimate, Day 8 & Day 12 Monthly pack, interim and year-end additional reporting, AFS).
- Prepare and submit statutory obligations and external reports: Vat Return (Monthly), Stats SA (Monthly/Quarterly), Tax Annual Return.
- Prepare the income tax calculation (provisional, bi-annual and annual).
- Preparation of budgets (annually) and forecasts (quarterly) - Balance Sheet.
- Confirm validity and accuracy of local and foreign payments and release thereof.
- Confirm validity and accuracy of purchase orders, ensuring necessary authorization and support is received and cost centre allocation is appropriate.
- Assist with audit- providing support to auditors and responding to queries.
- Prepare the 8 week rolling cash flow forecast weekly.
- Ad hoc assistance to other Spitz divisions and AVI.
Minimum Requirements:
Experience:
- 1-3 years in similar role
- Tax experience non-negotiable
- Strong reporting experience (listed company or subsidiary of a listed company is desirable)
Qualifications:
- Degree – B Com Accounting or Equivalent with Finance
Additional Requirements:
- Accounting Standards (IFRS)
- SAP
- Knowledge of financial processes and systems of internal control
- Microsoft Excel
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Key Performance Areas:
1. Ensure adherence to policies and procedures as per the admin policy
- Completion of daily, weekly and monthly admin checks, as per the admin check guideline and checklists
- Perform daily tasks eg. declarations, prepare cash for banking and collection
- Calls logged to rectify issues (stock, maintenance, cash etc)
- Transfer of information contained in instruction letters (RIL, MIL, PCI, SMIL and Memo) and ensure adherence to instructions and adherence to deadlines
2. Cash control
- Adequate POS training and support is given to staff
- Cash control and banking processes are followed daily
- Cash variances are investigated, followed up on and cleared
- Manual transactions are captured timeously once the store is back on line
3. Stock Control
- Adequate stock management training and support is given to staff
- Stock management processes are followed daily
- Stock variances are investigated, followed up on and cleared
- Weekly and Quarterly stock counts and takes are prepared for and conducted accurately
- Shoe pairing exercise is completed weekly
- Write offs are controlled adequately
4. Care taking of the Store in absence of the Store Manager
- Store is opened and trades as per requirement
- Customer relations are maintained
- Adequate staffing and planning is in place
- Instructions and to-do lists are followed
- Disciplinary action takes place, where necessary
- HR relations are maintained
5. Customer Service
- Development a service ethic culture within the store environment
- Internal and external customer relationship building
- In store coaching and on-going training of skills
- Role model customer centricity and service excellence
Minimum Requirements:
Experience:
- Minimum 5 years’ retail experience
- Minimum 2 years administration management experience
- Experience in working in a large retail store with a turnover of more than R 20 million per annum
Qualifications:
- Complete Matric/Grade 12
- Tertiary Retail Qualification will be to your advantage
- Additional Requirements:
- Excellent numeracy skills
- Retail administration disciplines
- Stock and cash management
- In-depth knowledge of policies and procedures
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Key Performance Areas:
- To achieve the annual sales budget through meeting and exceeding daily and monthly budgets to ensure the sustainability of the business
- To manage and control the financial aspects of running the store to ensure store profitability
- To adhere to merchandising standards in line with the brand requirements to ensure good product mix
- To ensure proper stock management and control to minimise loss and to ensure product availability
- To deliver the best customer service to ensure the best customer experience
- To build excellent relationships with all relevant service providers (internal and external)
- To manage human resources effectively by recruiting, planning and administrating payroll properly
- To inspire, motivate, develop and hold people accountable appropriately
Minimum Requirements:
Experience:
- Minimum of 3 years’ Store Management experience
- Minimum of 8 years' Retail experience
- Experience in working in a moderate to large retail store turnover
Qualifications:
- Complete Matric/Grade 12
- Tertiary Retail Qualification will be to your advantage
Skills & Knowledge:
- Knowledge of relevant Industrial Relations (IR) Law
- To discipline staff and initiate enquiries
- Understanding of profit and loss (income) statements
- Good understanding of the retail environment and brands
- Administration and stock management
- Conflict management
- Time management
- Customer service skills
- Leadership skills
go to method of application »
Key Performance Areas:
- Cash control
- Perform cash desk function
- Cash control and banking processes are followed daily
- Cash variances maintained
- Manual transactions accurately recorded
- Stock Control
- Stock management processes are followed daily
- Customer orders are followed up
- Weekly stock counts are conducted accurately
- Store room department in good condition
- Shoe pairing exercise is completed weekly
- Customer Service
- Provide excellent customer service
- Internal & external customer relationship building
- Maintain good customer relationships
- Product knowledge
Minimum Requirements:
Experience:
- Minimum 1 years’ retail experience
Qualifications:
Additional Requirements:
- Retail administration disciplines
- Stock & cash management
- Product knowledge
- Sales knowledge and selling skills
- Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
- Numerical ability
go to method of application »
Key Performance Areas:
- Cash control
- Perform cash desk function
- Cash control and banking processes are followed daily
- Cash variances maintained
- Manual transactions accurately recorded
- Stock Control
- Stock management processes are followed daily
- Customer orders are followed up
- Weekly stock counts are conducted accurately
- Store room department in good condition
- Shoe pairing exercise is completed weekly
- Customer Service
- Provide excellent customer service
- Internal & external customer relationship building
- Maintain good customer relationships
- Product knowledge
Minimum Requirements:
Experience:
- Minimum 1 years’ retail experience
Qualifications:
Additional Requirements:
- Retail administration disciplines
- Stock & cash management
- Product knowledge
- Sales knowledge and selling skills
- Knowledge and understanding of policies and procedures pertaining to the cash desk, stockroom, admin and all other relevant policies
- Numerical ability
Method of Application
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