Fresh Jobs at IIE MSA and IIE Varsity College

Duties and Responsibilities:

Support/Assistance to the Campus Head:

• Providing administrative support to the Campus Head (diary management, filing, typing, photocopying, proofreading etc.)
• Preparing and submitting the Campus Head’s mileage and expense claims
• Screening calls and taking messages for the Campus Head as and when required
• Organising travel arrangements for the Campus Head when required
• Receiving guests of the Campus Head and ensuring that refreshments are offered and arranged
• Coordinates and prepares all logistics for events requested by the Campus Head namely, school meetings, staff meetings, management meetings, year-end functions, farewells, and other miscellaneous events.
• Scheduling meetings/interviews for the Campus Head
• Managing the stationery ordering and stock control for campus
• Procures birthday and long service vouchers and issues birthday vouchers. Prepares and hands the long service vouchers and certificates for the Campus Head.

General HR Administrative Support:

• Provides general administrative support to the HR team at The IIE Varsity College & IIE Vega Cape Town campuses as and when required, including assisting with arranging logistics for HR events (e.g. Wellness Days, Employee Appreciation Days, Training initiatives etc.).
• Assists in gathering and compiling the monthly recruitment details for the announcements on new employees, promotions, and transfers. Taking photographs for reporting to Talent Acquisition.      
• Scanning, renaming, and uploading new and current employees’ documentation into their File Manager on APS
• Compiles onboarding files and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees' start date. Scheduling Probation Review reminders.
• Assistance with the recruitment process for campus vacancies in line with company policies and procedures -Conducting Reference Checks for potential candidates when required.
• Arranging interviews with line managers and candidates and booking interviews.

Competencies Required:

• Communication
• Computer and System Proficiency 
• Time Management
• Organisational & Event Planning
• High level of accuracy and attention to detail
• High level of confidentiality and integrity         
• Deadline-driven (able to work under pressure)                  

Minimum Education Requirements:

• Minimum of an NQF level 6 qualification in HR or Admin related.

Minimum Work Requirements:

• Minimum of 3 - 5 years administrative experience, preferably within a tertiary environment.

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Duties and Responsibilities:

Procurement Process

• Follow up with National for outstanding Purchase Orders
• Follow up with Vendors for Outstanding invoices and statement / Monthly vendors to load on Freshdesk and get a Purchase Order
• Follow up with National for vendor payments
• Follow up with Relevant Departments to send through signed invoices to be sent to CI for payment.
• Ensure that departments sign all invoices and job cards so that receipting can be done
• Check if receipting is performed for invoices due for payment
• Check all vendor documents are correct for a vendor to be uploaded on the system
• Send Proof of payments to vendor
• Identify all invoices not captured by month-end so that HF can raise accruals

Stationery Management

• Prepare all new starter packs
• Do stock count and monitor stationery
• Order stationery
• Assist departments with stationery request
• Order stationery requirement from Vendor

Delivery from Vendors

• Check Delivery Items to the Invoice and Purchase Order
• Ensure the correct department collect all items in due time
• Scan delivery notes and invoices and send to Vega Creditors

Competencies required:

• Intermediate computer literacy essential
• Excellent administration, planning and time keeping skills
• Customer service orientation, high levels of energy and self-motivation
• Highly effective communication and organisational skills
• Shown ability to manage work and self proactively
• High level of integrity and confidentiality
• Must be approachable

Minimum Qualification Requirements:

• Minimum of a Matric or 3-year Diploma Preferable.

Minimum Work Experience Requirements:

• Minimum of 2 to 3 years Bookkeeping experience

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Duties and Responsibilities:

Student Application & Admission Administration

• Collaborates with the campus student retention team to generate student admissions related queries.
• Follows up with the campus retention team for missing student information in order to finalise all student admissions related queries.
• Evaluates retention student admissions against the set admission criteria and communicates the appropriate outcomes.
• Liaises with the campus student retention team during the admission evaluation process and assessment.
• Escalates admission queries to the Senior Admission Officer and Office of the Registrar.
• Liaises with the campus Head Academic Operations on the management of declined admissions and expired offers
• Documents management and issuance of appropriate admission letters.
• Checks the accuracy of student registration information on an ongoing basis.
• Determines conditions associated with student admission and follows up on them thereafter.
• Determines the eligibility of the admittees onto academic programmes.
• Tracks student admissions through to registration.
• Reports on admission progress to the Senior Admission Officer and Head: Academic Operations
• Adheres to established service level agreements of the admissions process set by the organisation.
• Works with the Finance department on finance related issues of admission.
• Works with the Senior Admission Officer to ensure admission compliance for the campus.
• Works with the Academic Operations Manager on national admission projects.

Student Registration Administration

• Checks pre-requisites for 1st to 2nd semester
• Verifies registrations against the admission criteria
• Checks the accuracy of student registration information on an ongoing basis
• Manages the de-registration and transfer process, and thereafter sends to the Finance department for processing.
• Follows up on all outstanding documentation and uploads once received.
• Determines eligibility and captures academic credits.
• Determines maximum completion time and credit load of such registrations.
• Maintains student records for a period of two years before archiving the files in line with the data retention regulations of the Protection of Personal Information Act (PoPIA).
• Ensures compliance of international students from a document perspective.
• Adheres to the International Student Policy/Procedure and updates reports regularly.
• Re-audits all registration files in line with the stipulated deadline for the Data Verification Report.
• Re-audits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF)
• Tracks and monitors conditional admissions throughout the year such as one module outstanding / Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined.
• Adheres to the established service level agreements of the registration process set by the organisation.
• Drafts letters for current students such as; Proof of Registration letters, Travel letters, Medical Aid letters, Universities South Africa (USAF) letters, SAQA letters and Study Permit letters.

Graduation

• Determines eligibility of the graduation cohort including late graduation.
• Identifies and advises of any students who are graduating outside of their graduation year (exception graduates).
• Verifies student information for prospective graduates.
• Prepares Short Learning Programme (SLP) and Corporate offer certificates.
• Checks the graduation programme for sign off.
• Ensures that graduation timelines are met.
• Facilitates qualification certificate re-prints.

Ticket Management

• Processes assigned admission, graduation & registration tickets received face-to-face or via Assist

Reports & Other

• Facilitates continuous communication with the Assistant Registrar in relation to resolving the Registrar related queries
• Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Admission Centre
• Performs other ad hoc administrative and/or reporting duties as and when required

Competencies required:

• Superior interpersonal and communications skills
• Computer proficiency
• Planning skills
• Time management skills
• Deadline and results driven
• Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

Minimum Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6). Advanced Diploma or Degree (NQF Level 7) advantageous

Minimum Work Experience Requirements:

• Minimum of 2 years administrative experience (ideally with admissions experience).

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KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

 Minimum Education Requirements per module:

• Bachelor of Arts Honours/ Bachelor of Social Science Honours degree in Development Studies.

Alternatively:

• A Postgraduate Diploma, MA/ MPhil, PhD/ DPhil qualification in Development Studies.

Minimum Work Experience Requirements:

• ​ Ideally two years lecturing experience in Development Studies.
• Work experience in a field related to research, development planning, development management, social sector management, municipal planning, and service delivery

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Duties and Responsibilities:

Administration/Collections/Handover

• Attend to additional adhoc administrative duties as and when required.
• Assistance with registration for a specific campus or across campuses including collections relating to current and prior debt accounts for the first quarter of every year at a minimum.
• Negotiate and maintain payment arrangements and document Acknowledgement of Debt (signed off by Pre-Legal Team Leader)
• Ensure required call output target is achieved (20-30 Quality calls daily).
• Ensure relevant monthly targets are reached in order to reduce overdue debtors and increasing company revenue.
• Place relevant hold on debtors portal if no business hold is active (BH4) 
• Compilation of contracts/statements/Account payer’s documentation for handed over files to be sent to AdVTech Pre-Legal TEAM for hand over to EDC
• Ensuring all comments / relevant documentation is uploaded and maintained on Excalibur
• Ensuring queries from Account Payers are raised timeously with the relevant Campus via the Query Spreadsheet
• Ensuring that queries raised with Campus's are resolved timeously
• Ensuring that escalation of accounts for issuing of S129 Notices are done timeously
• Capturing notes on Excalibur for all accounts worked and feedback received from internal/external stakeholders.

Customer Service

• Communicates with internal departments as and when required in order to maintain an accurate position on students accounts.
• Build sustainable relationships and trust with students/account payers through open and interactive communication.
• Handle account payers complaints, provide appropriate solutions and alternatives. Accurate escalation to Pre-Legal Team Leader as and when required.
• Attend to queries on IIE Assist as and when necessary.
• Quality Management & Reporting
• All required reports and comments are to be maintained in order for the Pre-Legal Team Leader to change status's on Excalibur.
• Ensure notes are captured correctly and information provided in correct format.
• Have the ability to analyse information and make the correct decision on the way forward.
• Identify errors, provide recons, escalate and resolve queries.

Competencies required:

• Knowledge of Full Function Credit Control. 
• Knowledge of Accounts Receivables/Debit Orders /Bank Statements
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external departments.
• Good Interpersonal skills/Customer Service driven.
• Analytical and Problem solving skills.
• Sound numerical skills
• Best suited to a friendly, organised person who works accurately and is able to handle pressure.
• Honest, trustworthy and ethical.
• Time management skills.
• Ability to produce basic reports using Microsoft Office.

Minimum Qualification Requirements:

• Minimum of Matric, Credit Management / Bookkeeping /Financial qualification advantageous.

Minimum Work Experience Requirements:

• Minimum of 2 years credit control experience.

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Duties and Responsibilities:

Campus reception and Switchboard duties

• Create an organised front office environment system (orderly systems, clean, professional and neat).
• Receives and welcomes prospective students, parents and guests by greeting and directing them appropriately. 
• Builds relationships with students and parents through professional interaction.
• Operates the switchboard by receiving and directing calls promptly , professionally and efficiently and gathers the relevant information(i.e. reason for the call) from the caller to ensure that calls are directed to the appropriate staff member.
• Takes detailed messages when staff members are not available and delivers these messages timeously to the appropriate individuals.
• Organises the flyers and fact sheets at Reception in a neat and orderly manner and support the Marketing Assistant/s in ensuring that the waiting area and interview rooms are neat and tidy.
• Ordering and distribution of stationary to campus staff.

General Administrative Support Ad Hoc Duties 

• Provides administrative support to various departments as and when required.
• Responsible for preparing, tracking and receiving of campus courier parcels, post and deliveries and notifying the relevant staff member/s promptly regarding collection or delivery updates.
• Receives deliveries for the National office (campus specific) and campus staff and ensures that they are collected or handed to the appropriate individual timeously.
• Supports the Marketing Assistant/s in booking appointments for the Full Time Student Recruitment team and assists with managing their dairies accordingly if required (campus specific).
• Assists with campus events and any ad hoc campus duties as and when required.

Competencies Required:

• Advanced communication- verbal
• Switchboard
• Time management
• Problem solving
• Decision making
• Ability to multitask
• Organisational

Minimum Education Requirements:

• Minimum of a Matric

Minimum Work Experience Required:

• Minimum of 1-2 years Reception experience

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KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

Minimum Education Requirements per module:

• Honours NQF 8 OR Master’s qualification in one of the Applied Humanities or Commerce fields with Strategic Innovation, Business Innovation, Innovation Management, Sustainable Business Innovation, Corporate Social Responsibility, Development Economics, Applied Development Economics, Community Development, Grassroots Innovation, Sociology, Social Development, Social Entrepreneurship, or Social Innovation in undergraduate studies up to third-year degree level.

Minimum Work Experience Requirements:

It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

Minimum Education Requirements per module:

Ideal:

• Honours in Supply chain/logistics management; Business Management with a special focus on the following: Logistics; Operations and Production Management; Warehousing; Integrated Logistics and Transport Management.

Alternatively:

• Honours in one of the Supply chain/logistics management-related fields (e.g. purchasing, operations/ production, inventory; sustainable management, warehousing) with supply chain management and Logistics to the third-year level; OR
• A Bachelor of Commerce or Bachelor of Business Administration with Supply chain/logistics management or a similarly related field (e.g. purchasing, operations/ production, inventory; sustainable management) to the third-year level, OR
• MBA/MCom/MPhil or a postgraduate diploma in supply chain management and/or Logistics

Minimum Work Experience Requirements:

It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

 Minimum Education Requirements per module:

• An Honours Degree in Economics with Innovation Economics and Sustainability.

Minimum Work Experience Requirements:

It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

Minimum Education Requirements per module:

Ideal:

• Bachelor of Arts Honours/ Bachelor of Social Science Honours degree in Sociology.

Alternatively:

• Postgraduate Diploma, MA/ MPhil, PhD/ DPhil qualification in Sociology; OR NQF 8 qualification in Social Development, Policy, and Development.

Minimum Work Experience Requirements:

​It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

 Minimum Education Requirements per module:

Ideal:

• A Master's/ Honours Degree in Political Sciences or International Relations.

Alternatively:

• A Master's or Honours degree in a similarly related field such as Public Administration or Social science related field with a background in Political Science up to a third-year degree level.

Minimum Work Experience Requirements:

​It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

KEY PERFORMANCE AREAS: 

• Lecturing/Facilitation
• Marking
• Student support

Competencies Required:

• Communications skills
• Organisational skills
• Time management

 Minimum Education Requirements per module:

Ideal:

• Honours in Supply Chain/ Logistics management; Business Management with a special focus in Purchasing, Procurement or Acquisitions and Contracts Management with strong data analysis capabilities with Statistics/ Mathematics up to the third-year level.

Alternatively:

• Honours in one of the Supply Chain/ Logistics Management related fields (e.g. purchasing, operations/ production, inventory; sustainable management, warehousing) with supply chain management or logistics to the third-year level and statistics at second-year level; OR
• A Bachelor of Commerce or Bachelor of Business Administration with Supply Chain/ Logistics Management or a similarly related field (e.g. purchasing, operations/ production, inventory; sustainable management) to the third-year level and statistics at second-year level, OR
• MBA/MCom/MPhil or a postgraduate diploma in Supply Chain Management and/or Logistics.

Minimum Work Experience Requirements:

It would be preferable if the following additional competencies are fulfilled:

• Industry experience in commerce
• Lecturing experience

go to method of application »

Duties and Responsibilities:

• Perform maintenance and light repairs
• Set up venues as per instruction from the Facilities Co-ordinator when needed.
• Paint and/or repair gaps or crevices (on walls, sidewalks, etc.)
• Undertake light installation or carpeting.
• Look after and take accountability for tools and equipment in storerooms
• Repair equipment or appliances where possible
• Undertake minor plumbing or electrical work
• Assist contractors while on-site with major electrical, and plumbing work
• Undertake duties as assigned or emergency tasks where needed or instructed by Facilities Co-ordinator
• Identify and report the need for any repairs to line manager
• Oversee subcontracted services on the Varsity College Durban North campus under the direction of the Facilities Coordinator
• Perform regular inspections on the Varsity College Durban North campus to identify items and areas requiring attention
• Responsible on occasion for the opening and closing of the Varsity College Durban North Campus
• Responsible for sourcing quotes for Varsity College Durban North campus, under the direction of the Facilities Coordinator
• Will be based at the Varsity College Durban North Campus
• Any ad hoc duties as directed by the Facilities Co-ordinator 

Competencies required:

• Well-presented and good communication skills
• Well-organized
• Must have problem-solving skills
• Attention to detail 

Minimum Qualification Requirements:

• Matric or equivalent
• Basic computer skills
• Basic math skills 

Minimum Experience Requirements:

• Proven experience as a handyman
• Experience with hardware tools and electrical equipment
• Basic understanding of electrical and plumbing 

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Duties and Responsibilities:

Marketing Administration

• Accurate capturing of prospective student information, appointments and applications onto SIS and all applicable reports.
• Capturing all leads into the relevant campaigns (Online applications, Online enquiries, Telephone enquiries).
• Working co-operatively with the Head: Student Recruitment with respect to all database statistics for marketing reports i.e. (Presentation Trackers and all relevant sales reports).
• Assisting Students Advisors with all database administration and associated correspondence.
• Responsible for the integrity of data across all systems relating to the information for prospective students and applicants. Work closely with Sales Analyst to ensure reports balance and all information is accurately captured.

General Activities

• Provide support as needed for planning of Information evenings and Online orientations.
• Calling to support the student recruitment team in peak periods, this includes database calling, as well as calling of appointments & applicants as required by the Head: Student Recruitment to support the Student Advisors.
• Any ad hoc duties as stipulated from time-to-time by the Head: Student Recruitment.

Competencies Required:

• Organisational and administration skills
• Communication and interpersonal skills
• High level of accuracy required in both typing and data capturing
• Microsoft Office - with a focus on excel at an intermediate level
• Problem Solving

Minimum Educational Requirements:

• Matric essential, relevant 3 year Diploma/Degree is recommended however not essential. 

Minimum Work Experience Requirements:

• 1 - 2 years Administration experience. Sales experience advantageous 

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Duties and Responsibilities:

Academic Leadership and Management

• Management of the NQF level 9 or NQF level 10 qualification from application to graduation in collaboration with the relevant Academic Support Coordinator.
• Align with and contribute to the strategic plan of the Postgraduate and Research Centre, in context of the Combined Institution and its vision.
• Continuously track local and global developments in the field and in postgraduate studies to ensure curricula and practices meet stakeholders current and future needs.
• Coordinate the curriculum development in collaboration with the centre leadership, and the Deans and Deputy Deans in the combined institution.
• Identify, brief and monitor module developers and instructional designers and quality assure their outputs.
• Analyse and report on academic results in context of institutional targets and external benchmarks: throughput rates, progression rates, graduation and completion rates and ensure appropriate interventions are planned and implemented where necessary.
• Identify moderators for designated modules, review moderators' feedback and advise problem-solving strategies when required.
• Manage Quality Assurance (e.g. Peer Reviews, Standardisation Meetings, Programme Reviews, External moderation or examiner reports to provide evidence-based guidance).
• Track and report on programme performance (e.g. Progress Reports) and stakeholder feedback.
• Participate in key governance structures and committees (e.g. PCC, Academic Planning and Development Committee, Brands Results, Postgraduate and Research committee).
• Provide specialist knowledge and support to the national marketing, sales and communication team in planning and managing the promotion of the programme.
• Lead and manage any additional specific projects as planned and agreed on.

Industry and Reputation Building

• Act as brand ambassador to external stakeholders in the field/discipline to create programme opportunities and build the programme community.
• Develop and maintain relationships with industry in the discipline.
• Serve as the key liaison with professional and academic partners in the field/discipline.
• Identify and facilitate professional and scholarly activities.
• Serve on appropriate external partner faculty boards, committees and professional bodies.
• Provide thought leadership – e.g. produce opinion pieces, participate in relevant industry workshops and deliver at conferences.

Programme Delivery

• Lecture or co-lecture at least one module on a NQF level 9 programme or deliver and supervise in specialist field to serve as an exemplar of best practice.
• Identify, approve and orientate leading academics/practioners/supervisors to deliver on the programme and/or to participate in programme development.
• Plan program delivery and assessment schedule and guide coordination.
• Lead and implement (guide) relevant and contemporary teaching and learning initiatives based on current industry and research trends to build a programme community.
• Plan resource allocation for all aspects of running a successful programme.

Postgraduate Research and Student Output

• Support and co-assess research interest in the application process.
• Coordinate postgraduate research activities and collaborate with the Deputy Director towards alignment: IIE007 activities including academic seminars, reader reports, HDCs, NAC appointment etc.
• Provide information, where requested, to the relevant Academic Support Coordinator to ensure the postgraduate tracker and progress reports are updated.
• Liaise with the relevant Academic Support Coordinator to appoint key role players (i.e. supervisors, readers, external examiners).

Research, Community Engagement and Scholarly contribution

• Participate in external programme reviews, moderation and examination.
• Actively contribute towards the research output of the institution - meet individually agreed upon target.
• Actively contribute towards the community engagement imperative of the Postgraduate and Research Centre and the Combined Institution.
• Administer research funds, where applicable.

Competencies required:

• Leadership and collaboration skills
• Professional communication skills
• Organisational planning and project management skills
• Ability to analyse and interpret data
• Attention to quality and detail

Minimum Education Requirement:

• A completed PhD or a PhD in progress, with anticipated completion by the end of 2024, or an equivalent qualification in a relevant discipline.

Minimum Work Experience Requirement:

• Minimum of 5 years Teaching and Learning experience (preferably in postgraduate studies in Higher Education environment).
• Qualifications and experience in academic work relevant to the programme discipline.
• Some industry experience related to the field/programme discipline
• Managerial and/or coordination experience at a postgraduate level