Current Vacancies at Motus Aftermarket Parts

The purpose of the job is to offer reliable support to the sales team and help improve efficiency as sales volume increase. Responsible for maintaining regular contact with large customers, ensuring that all sales documents and agreements are completed before they are filed and updating customer information.

 Requirements and Experience

• Degree in marketing, business, or related field.
• Basic understanding of sales principles and customer service practices
• 2-3 years Motor industry experience

 Duties and responsibilities 

• Working with the sales team, such as the sales manager, managing director to ensure the efficiency of the department
• Welcome and engage in conversations with customers, help them as needed
• Collaborate with Sales team to monitor active purchase orders and make sure that orders are completed on time
• Update customer records in the company database as required
• Maintain customer satisfaction through superior service
• Giving advice and guidance on product selection to customers
• Reporting discrepancies and problems to the superior
• Adhere to company guidelines and procedures
• Report any inventory or service issues to superiors
• Update clients/customers on the progress of their product
• Answering queries from customers

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Midas is searching for a Branch Administrator to join the team in Uitenhage . The purpose of this role is to acquire a good general understanding of all standard accounting and administrative functions performed at the branch also supervising and controlling the branch administrative and accounting team to ensure that all branch assets are safeguarded and correctly accounted for.

Requirements:

• Matric with
• Financial Degree or currently studying in the financial field- Essential
• 5-8 years’ experience in a similar field
• Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network.
• A strong accounting background with a full grasp of all fundamental accounting concepts.
• Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance.
• A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them.
• An enquiring mind that ensures an understanding of the full accounting cycle.
• A good understanding and working knowledge of both the debtors and creditors ledger.
• Extremely organized and disciplined approach to daily accounting tasks and administration
• The ability to supervise subordinates and to delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines.
• Ability to liaise with banks and the confidence to resolve problems with banking staff.
• Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word.
• Able to work under pressure
• Must be willing to work in a team as well on your own
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Ability to liaise and work with admin staff in different branches around the country
• Clear ITC & Criminal

 Key Performance Indicators includes, but not limited to.

• The accurate and complete receipting of all cash, COD, and credit sales.
• The safeguarding of all cash and the daily banking of all proceeds received from customers. This includes ensuring that all daily receipts of cash, cheques, electronic transfers, and credit card payments are completely and accurately recorded and fully banked daily. All receipts, without exception must be banked on the next business day and must never be carried over to the following day.
• The supervision and maintenance of the branch creditor’s ledger that includes the checking and capturing of creditor invoices for accuracy and validity, the timeous authorization and approval of all creditor payments.
• Ensure that all sundry (non- trading stock) purchases are correctly authorized, are fully received and are timeously paid.
• The management of the branch debtor’s ledger. This includes the timeous receipt of customer payments, the accurate and timely updating of all debtor and COD accounts, the recovery of overdue amounts, the control of customer credit limits and the opening of new account, the appropriate issuing of letters of demand and handing over of outstanding debts to attorneys when appropriate. You must always be aware of the importance of maintaining cordial and professional relationships with the company’s customers
•  The immediate recording and follow up of all unpaid accounts.
•  Accounting for and safeguarding petty cash.
•  The consistent supervision, maintenance, and enforcement of all branch’s internal controls. It is the administrator’s responsibility to ensure that they are aware of and understands all the company’s standard internal control processes and ensures that the branch consistently and correctly applies these procedures in all areas of business including sales, warehousing, and distribution. All branches must be in possession of the company’s official internal control manual and the branch administrator and relevant staff must be familiar with and fully understand all the processes and controls described therein and must ensure that all required controls are adequately enforced at the branch.
•  Ensure that strict and appropriate divisions of duties between persons controlling and recording the company’s assets are maintained. You must give particular attention to ensuring the separation of duties between the receiving and the recording of all cash receipts and must ensure that controls are in place that ensure that the opportunity to roll cash takings are tightly controlled. 
•  The application of all head office accounting requirements including the achievement of group reporting deadlines.
• Building relationships with the branch accounting and administration team which will include training of your staff to ensure that they are adequately equipped to perform the functions expected of them.
•  Ensure that your team is adequately staffed to enable the branch to perform at the levels expected of them.
•  The ordering, recording, and safeguarding of all stationery including company invoices, order books and receipt books.
•  Maintain a professional working relationship with the local office of the Motor Vehicle Bargaining Council (MIBCO) while ensuring that all monthly staff contributions to MIBCO are paid timeously and accurately.
•  As a member of the branch management team, you will be expected to work closely with the branch manager and ensure that you fully support his efforts to maximize the branch’s performance.
•  Also expected to perform regular spot checks on all internal control processes to ensure that they are operating optimally and will be asked to perform various ad hoc tasks, including investigations into breaches of controls when necessary.
•  Build an efficient and professional working relationship with Alert head office and ensuring that you investigate and resolve all queries timeously and professionally.
•  Continual review of branch general ledger accounts and monthly review of expenses and investigation of variances and unusual items.
•  Preparation of the branch annual budget and review of actual branch performance against budget.
•  Review and maintenance of all branch control accounts.
•  Calculation and preparation of all month end accrual journals.
• Various ad hoc investigations and accounting tasks.
• Perform HR functions as required.
• Ensure all key performance areas are adhered to as per the performance development contract.
• Ensure all branch assets are controlled and tagged as per the asset register.
• Ensure all checks and balance are in place to protect the companies interest.
• Ensure accountability in the admin department.

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Motus Aftermarket Parts is searching for a National Credit Control Manager to join the team in Meadowview. The main purpose of the role is to control and plan the work of the creditor’s team. Ensure cash collection is per terms and within target. to ensure the department meets its deadlines and responsibilities in a timely, efficient, and effective manner. Resolve queries and reconciling items timeously Manage the hand over and debt collection process expediently. Manage the team and ensure staff development.

Requirements:

• Degree / Diploma in Finance or Administration
• Industry Certification Desirable
• Minimum of 5 years’ experience in Creditors and managing a large creditors team.
• Foreign payment experience is a must.
• Accounting, working knowledge and understating of Systems & Records
• Rebates and settlement discount received experience.
• Managing external stakeholders
• Total arithmetic competence
• Comprehensive command of Spreadsheets
• Must be able to work with little or no supervision.
• Strong organizational, co-ordination and collation skills
• Dignified written and verbal communication skills.
• Clear criminal checks

Key Performance Indicators includes, but not limited to:

Cash collection in accordance with customer term

• Ensuring Responsible for the overall operation of the Credit Control Department with a book size of R800m
• Management of foreign payment receipts.
• Alignment with Treasury Management Procedures and requirements
• Ensuring compliance to company policies.
• Ensure all receipts across all divisions are processed and reconciled.
• Manage receipts that may include rebate payments.

Manage Customer Master files.

• Ensure Management and maintenance of the Customer Masterfile.
• Ensure new accounts are opened timeously with the necessary credit control checks.
• Management of credit limits in accordance with price increases and changes in customer needs

Management of long outstanding debt.

• Ensure timeous handing over of debts to legal.

Debtors age analysis management

• Ensure Debtors Age Analysis is reconciled to the GL monthly
• Review of Age Analysis monthly
• Report Debtors book and status of the book

Debtors related functions.

• Mange internal and external audit queries with auditors in relation to Debtors.
• Meet with customers and service providers to resolved queries, as required
• Meet with other departments to resolve queries.
• Able to process P & L journals when required.
• Monthly reporting.

Staff management 

• Must be able to manage a big diverse team of debtors clerks and superiors, via WFH, JHB staff on site and in Cape Town
• Supporting, motivating, deploying, and training a team.
• Staff KPI’s and development.

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Motus Aftermarket Parts is searching for a Credit & Risk Supervisor to join the team in Meadowview. The purpose of this position is to support the National Credit Manager to manage the Retail debtors’ function by implementing and managing processes and controls to ensure the Group’s credit risk is managed, within defined parameters of Delegation of Authority, including new and existing accounts. Also, responsible to assess risk and only open accounts that meet the risk criteria of Motus.

 Requirements:

• Grade 12
• Relevant certificate/diploma would be advantageous.
• Basic accounting procedures
• Competent in MS Office, databases and accounting software
• Accuracy and attention to detail
• Aptitude for numbers
• Well organized
• Customer orientated.
• Honest and trustworthy
• Clear ITC and criminal record 

Key Performance Indicators include, but not limited to.
CREDIT CONTROL

• Ensure the Group’s bad debt provision is calculated and booked monthly in line with the Motus policy. Manage overdue debtors (legal accounts); ensuring bad debt provision is managed within acceptable parameters and are recovered with the aid of a reputable service provider.
• Performs specific tasks associated with the monitoring of customer accounts and the recovery of outstanding amounts, by
• Preparing documentation and records for handover to activate legal proceedings and collection.
• Documenting payment term arrangements as agreed to with the customer and/ or executing write off sequences for unrecoverable debts upon approval. In order to ensure outstanding amounts are identified and specific sequences activated to facilitate recovery.
• Provide back up support in absence of other controllers.
• Maintain arrear debtors within 2% of the total debtors allocation of the controller
• Manage the credit controllers daily and ensures that all the cash that is received, is banked and allocated.
• Follow up for unmatched values still on the bank statement.
• Resolve issues with customers, escalates to NCM and ensures the age analysis is worked on across all branches.
• Check that new customer accounts are within DOA and oversee this process of opening new accounts for values exceeding their DOA.
• Open all accounts that meet the criteria for risk for Motus regardless of value.
• Oversee the legal process and manage the collections.

STAFF DEVELOPMENT

• Ensuring regular check in with staff are held to confirm their direction and input is in line    with company strategy and maintenance of debtors book
• Ensure regular training conducted to keep staff up to date and motivated
• Ensure performance appraisals conducted twice yearly

ENQUIRIES/ CORRESPONDENCE AND GENERAL SUPPORT
     Provides support with respect to specific activities/ requirements associated with the functionality, by

• Attending to specific correspondence/ telephonic enquiries, communicating and providing routine    information and/ or referring queries
• Receiving and preparing mail for postage, batching to sizes and/ or inserting special delivery instructions and submitting weekly status updates on all debtors allocated to the controller.

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Motus Aftermarket Parts is searching for an Accountant to join the team in Meadowview Head Office.
A successful candidate will be accountable for the administrative and financial management operations of the division of MAP Retail, and the ongoing development and monitoring of control systems designed to preserve company assets and report accurate financial results. Provide support to branches and area staff on financial matters and thereafter generate and review management accounts. Also ensures that a branch policies, controls and guidelines comply with company procedures. Prepare and review annual budgets and ensure compliance thereafter.

 QUALIFICATIONS AND EXPERIENCE

• BCom or BCom Honors degree
• 10 years of progressively responsible experience for a major company or division of a medium-large corporation.
• Proven track record managing a large team hands-on.
• Experience in partnering with an executive team

 KNOWLEDGE SKILLS AND ABILITIES

• Must have actively managed and assisted staff.
• Must be able to work independently and alongside the teams.
• Financial acumen.
• Excellent communication skills, both written and verbal.
• Organizational skills, computer literacy with experience in word processing and accounting programs.
• Administrative, Analytical, Managerial.

Key Accountabilities:

 Operations

• Manage the Group’s cash accounts.  Implement controls and processes to ensure bank recons are performed daily and are current. Review the bank recons and ensure items are all current and all old items are resolved.
• Maintain relations with all MAP Retail branch accountants,
• Ensure the necessary controls and procedures are implemented to ensure accurate MAP Retail management accounts.
• Continuously manage MAP Retail branch petty cash, ensuring compliance to best practice.
• Oversee branch MAP Retail day end processes, ensuring compliance with the BSOP.
• GLP570 – Day end (check notification accounts – balance GL to report balances
• Trade debtors/creditors/inventory/suspense account/cash on hand/cash sales/out of balance/parts penalty/parts write up
• Day end variances/Price differences
• Investigate and clear difference and variances
• Maintain journal register
• Maintain buyout control account

Monitor the Parts Receipts Suspense Account & escalate to Manager

• Implement necessary resourcing and training, ensuring the MAP Retail finance department is sufficiently resourced to ensure accurate and timeous reporting of financial results.
• Succession planning within the MAP Retail finance team.
• Oversee external audit processes relating to MAP finances and Group debtors.
• Implement operational best practices.

Financial Information

• Issue accurate MAP Retail management accounts monthly within agreed reporting timelines.
• Report financial results to the MAP Exco.
• Provide ad-hoc reports to the MAO Retail Executive as and when required.
• Oversee monthly balance sheet recons for all MAP Retail branches; ensuring reported information is accurate and complete.
• Manage and input the MAP Retail budget process.

Third Parties

• External Audit.
• Internal Audit

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Motus Aftermarket Parts is searching for a L2 Desktop Engineer to join the team in Meadowview. The purpose of L2 Desktop Support Engineer position is to respond to all incidents and service requests logged at the service desk. They diagnose and troubleshoot all issues and process all requests.  All technical work is done in accordance to set policies, standards, and standard operating procedures.

Key Performance Indicators will include, but not limited to:

• Respond to all assigned Helpdesk tickets regarding hardware, software, and networking meeting set SLA’s based on call category and classifications
• Problem solving and issue resolution through effective diagnostic and troubleshooting
• Liaising with other functional leads and systems owners as required during service request fulfillment and incident response
• Direct unresolved issues to the next level of support personnel
• Perform special tasks as assigned
• Guide users and orient them on all IT systems, systems usage and IT processes. Walk them through installation and configuration of applications and computer peripherals
• Participate in project delivery completing tasks as assigned by project management
• Help create technical documentation and manuals
• Perform Systems Administration and Maintenance as assigned by ICT Service Delivery Manager External

Requirements

• IT Qualification / Certification
• ITIL Foundation - Essential
• Driver’s license – Essential
• Own vehicle
• Clear criminal record
• 3 Years Proven work experience as a Desktop Support Engineer, Technical Support Engineer or similar role
• Hands-on experience with Windows OS environments
• Excellent problem-solving and multitasking skills

Technical Competencies – Working Knowledge and understanding of the following:

• Physical IT infrastructure
• Client / Server applications architecture
• Internet technologies
• MS Desktop Operating systems
• Office 365
• Antivirus and firewall knowledge
• Experience of mobile devices
• Knowledge in the use of a call logging tool
• Working knowledge of remote support tools
• Printing and Automation

 COMPETENCIES

COGNITIVE COMPETENCIES

• Possess the ability to analyze and troubleshoot complex problems, then propose solutions or recommendations.
• Attention to detail and a strong affinity for a structured approach

INTRAPERSONAL COMPETENCIES

• Positive attitude, commitment, and confidence
• Integrity
• Able to function well under pressure
• Action oriented and passionate about customer service

INTERPERSONAL COMPETENCIES

• Attentiveness
• Ability to “read” customers
• Keen and patient listening
• Empathy
• Team work and positive interaction with colleagues

COMMUNICATION COMPETENCIES

• Strong written and verbal communication skills. The ability to express thoughts clearly, listen carefully, and respond appropriately. Present clear communication to reduce misinterpretations or misunderstandings

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Motus Aftermarket Parts is searching for a Junior Sustainability Administrator to join the Head Office in Meadowview. The purpose of this position is to assist the department with risk, safety and sustainability management, among others. The successful candidate would need to be comfortable with excel and arithmetic. 

Requirements:

• 1 year in an administrative supporting role
• Some exposure to billing systems and records
• Computer literacy in MS Office (especially Excel)
• Total arithmetic competence
• Respectable communication skills
• Intermediate competency in Excel
• Ability to deliver according to specification
• Deadline-orientated
• Team player
• Self-driven
• Clear criminal record 

Key Performance Indicators will include, but not limited to;

Risk management

• Assisting with audit preparations where own reporting areas are concerned.
• Conduct branch assessments in relation to own branches’, producing findings and solutions for reporting purposes.

Branch & Vehicle Events Management

• Ensuring all accidents and incidents are reported in accordance with the company policy.
• Assist branches with the submission of correct information on the events management system (as and when required).
• Track own branch and vehicle events.
• Follow up on outstanding or incomplete details and supporting documentation.

Safety Management

Obtain and record data of own branches’ vehicles relating to:

• The mileage readings
• Traffic-violation fines
• Incidents and accidents
• Upkeep of the branches’ vehicle fleet counts.
• Obtain, record, and maintain information and data required for the division’s emergency plans.

Sustainability & Carbon Footprint

• Gather data and report information regarding own branches’
  • Carbon footprint
  • Emissions
  • Energy and resource consumption
• Obtain verification and supporting documentation from branches for information declared.
• Uploading of the sustainability information on the organisation’s online system.
• Liaison with stakeholders to collate and update information required for all management systems.
• Support the business unit with other sustainability-related matters as and when requested.

Administration  

• Ensure the completeness, coherence and uniformity of own branch contact listings.
• Ensure the easy storage and retrieval of all documents related to own branches’ reporting areas.
• Follow up on action items from meetings.
• Maintenance of information required for Central Registers.
• Assist The Safety & Sustainability Management as and when required.

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Alert Engine Parts is searching for a Stock Controller to join the team in Durban. The purpose of this position is to maintain inventory management. The successful candidate will report to the respective manager of the department. 

Requirements: 

• Preferable grade 12, Literacy and Numeracy equivalent
• 3 years in an automotive aftermarket warehouse environment
• Clear criminal record

Key Performance Indicators will include, but not limited to; 
 
Cycle counts

• Investigate daily “can’t finds” and stock discrepancies where stock was credited
• Execute daily stock cycle counts on identified supplier codes
• All variances between actual stock and computer stock must be investigated and resolved

Stock movements

• Moving, packing and maintaining stock in the correct locations
• Resolving short and over supplies of stock

Maintain good housekeeping and safety standards at all times

• Maintain neat and tidy working area at all times
• Adhere to safety rules & regulations
• Adhere to company policies & procedures
• Identify and replace broken / damaged packaging
• Check stock as correctly labelled and binned in the correct location

Data capturing

• Capture IBT requests into branch
• Capture all invoices from local suppliers
• Capture all buy out invoices

IBT functions

•  Assessing and processing IBT requests into branch
• Generating IBT requests on behalf of sales staff from branches
• Resolving of IBT queries with branches

Count Stock

• Instructions for stock counts are interpreted according to company procedures
• The identified stock is prepared for counting according to company requirements
• Stock is checked and sorted for stock counts according to company counting requirements
• Stock is counted and recorded following company procedures

Administrative duties

• Filing of relevant documents and reports
• Written reports on findings
• Maintain notes on adjustment sheets

Relief Duties

• Daily relief at the hatch and/or counter as per lunch schedule

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Alert is searching for Driver to join the team in Goodwood. The purpose of this role is to ensure a safe delivery of goods to and from and ensuring that all procedures are followed accordingly. 

Requirements:

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential
• Motorbike license-Essential
• Good time management skills- Essential
• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits
• Clear criminal record  

Key Performance Indicators includes, but not limited to.

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.
• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor