Current Vacancies at Exxaro Resources

PURPOSE:

• To ensure the continuous operation of a Document Management System (DMS) that contains all legally required managerial instructions, Standard Operating Procedures and other process documentation.
• Duties include the co-ordination of reviews of documentation, communication of completed documents and interacting of other systems with this DMS.
• Responsibility is for all Mining and Support systems.

Minimum Requirements    
QUALIFICATIONS:

• Certificate Blasting For Fiery Mines (Essential/Minimum)
• N Dip: Mining Engineering (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 5 years Relevant mining experience. Experience as a Mining Supervisor will be an advantage. (Essential/Minimum)   Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Competence: SAP Position Specific Module (Essential/Minimum)
• Competence: MS Office Relevant Package (Essential/Minimum)
• Shift Supervisor Skills & Tech Program (Essential/Minimum)
• Comp requirements as required ito MHSA (Essential/Minimum)

Duties & Responsibilities    
Administration and Support Services    

• Schedule and perform audit activities, including pre-audit planning, audit execution, audit evaluation, and post-audit follow-up in order to monitor quality and compliance when overseeing creation of Managerial Instructions, Procedures, Codes of Practices (COP’s)
• Maintain files of minutes of Management Review Meetings
• Schedule availability of resources required for completion of assignments and rectification of non-conformities
• Responsible to prepare and distribute documents for Management Review Meeting sessions

Business Performance and Operations  

• Interact with line management and subject matter specialists (e.g. Ventilation, Rock Mechanics) to understand existing process and document same
• Monitor all identified non-compliances in management system and evaluates effectiveness of preventive and corrective actions
• Set and document workflow for review and update of procedures for all areas of mine and from time to time monitor effectiveness of workflow
• Brief Review Meeting regarding completion of assignments and rectification of non-conformities
• Update job knowledge by participating in educational opportunities; reading professional publications

Compliance, Governance and Assurance    

• Assure compliance with relevant legal, industry standards and practices as well as relevant regulatory and safety requirements
• Updates documentation as needed to address changes to laws, regulations, or company rules and obtains proper executive review and authorization prior to release
• Controls revisions and releases of company policy documentation and makes sure current revisions are always available for employees to access and review
• Reviews allocation of assignments and rectification of non- conformities from last document review meeting and maintain system to ensure that assignments are completed

Customer, Stakeholder and Client Relationship Management    

• Responsible to ensure that latest versions of relevant records, Managerial instructions, Standard Operating Procedures (SOP’s) and COP’s are available to users concerned and that users are able to retrieve these documents
• Draft development of a communication and training roll out plan to keep all employees up to date when procedures, documentation and instructions are changed

Internal Business Processes    

• Ensure training materials related to compliance policies, procedures and instructions are always up to date
• Organise all activities involved in carrying out internal audits to check whether system is in conformance with documented procedures
• Coordinates with personnel in relevant departments (Mining or Engineering) for development and capturing of detailed procedures

SHEC Operations    

• Reports any non-compliance to procedures or instructions to Business Unit (BU) Manager, Manager Mining or Engineering Manager
• Ensures that inspection activities carried out at different stages in formulation and revision process adhere to Company requirements

Safe and Healthy Work Environment    

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices/potential hazardous situations, rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Behavioural Alignment  
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/07/06

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PURPOSE:

• To control and direct surveying activities required in terms of existing legislation.
• Assist mine management with investigations to determine future production projections and identify solutions to existing or anticipated mining problems.
• To manage the mine surveying services to ensure an effective surveying service delivery in accordance with the Business Unit policies, systems and procedures that are legally compliant and adhere to sound corporate governance principles.
• Managing project delivery in such a manner as to ensure customer satisfactions.

MAJOR CHALLENGES:

• Assist the Manager Surveying to ensure legal compliance with the requirements of Chapter 17 of the Mine Health and Safety Act with regards to surveying, mapping and mine plans is maintained for the allocated mining operation.
• Execute complex survey projects at business units.

Minimum Requirements    
QUALIFICATIONS:

• NH Dip: Mine Surveying (Essential/Minimum or)
• Certificate Advanced Mine Surveying (Essential/Minimum and)
• Certificate Mine Valuation COM (Essential/Minimum)
• Mine Surveyors GCC Legal Knowledge (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)
• B Tech Surveying (Recommended/Desirable)
• Mine Surveyors GCC Part A (Recommended/Desirable)

EXPERIENCE: 

• 3-5 years Relevant operational surveying experience in underground or open cast mine environment with Real Time Kinematic Global Positioning Systems and Project Management experience. (Essential/Minimum)    Operational

REQUIREMENTS: 

• SA Geomatics Council Techn Mine Survey (Recommended/Desirable)
• Certificate of Fitness (Essential/Minimum)
• Institute of Mine Surveyors of SA (Essential/Minimum)
• MHS Act Regulation 2.9.2 (Essential/Minimum)
• Psychometric Assessment (Essential/Minimum)

Duties & Responsibilities    
Best Practice and Knowledge Management    

• Communication and mentorship to implement best practices in survey and quality control systems
• Advising and commissioning of relevant industry accepted survey standards and relevant technology at business units

Business Process and Development    

• Support manager with development of survey policies aligned with business strategy
• Supply technical inputs for development of the allocated section of the mine with regards to mine planning and related strategies
• Develop systems to ensure legal compliance within discipline
• Communicate impact of risks relating to business strategy

Compliance, Governance and Assurance  

• Assist with ensuring full compliance with the requirements of Chapter 17 of the Mine Health and Safety Act (MHSA) with regards to surveying, mapping and mine plans for the allocated section of the mine
• Ensure all surveying related services are delivered in accordance with policies, systems and procedures that are legally compliant and adhere to sound corporate governance principles Monitor relevant risk

Customer and Client Relationship Management    

• Render a professional internal customer service for the allocated section of the mine to the mining and Mineral Resources Management (MRM) sections
• Apply discipline-specific standards, principles and practices to enable design and implementation of engineering outcomes
• Maintain survey control networks

Effective People Management    

• Promote teamwork, provide support and manage performance
• Take action to correct subordinates' performance deviations
• Mentor coach and develop subordinates

Financial Management    

• Manage and ensure funds are optimally utilised within budget for the allocated section of the mine
• Manage expenses and assets

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge

Mine Survey Support    

• Ensure mine compliance with regards to the MHSA
• Support MRM and line with discipline related technical inputs
• Establish and maintain a surveying control network across the mine
• Assist with compilation of monthly tonnage reconciliations and Mine Call Factor (MCF)
• Reconcile between short term planning models vs. actual surveyed data section of the mine
• Generate short term planning schedules and forecasts
• Support with the development of equipment and staffing forecasts

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment, safe operations and practices
• Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment    
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/07/06

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PURPOSE:

• To manage, coordinate and administer contracts with suppliers.
• To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

• Providing a contract management service to multiple Business Units, for multiple commodities.
• Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
• Turnaround times of contract establishment and Statement of Work.
• Maintaining and effectively executing high volumes of users demands and active contracts.

Minimum Requirements    
QUALIFICATIONS:

• B Degree (Relevant) (Essential/Minimum)
• Certificate First Line Management (Essential/Minimum)

EXPERIENCE: 

• 3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).    (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Competence: MS Office Relevant Package (Essential/Minimum)

Duties & Responsibilities    
Best Practice and Knowledge Management    

• Identify and support the implementation of process and system enhancements to continuously improve contract management process
• Study/research best practice processes and benchmark the Company processes at regular intervals
• Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement    

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in- transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance  

• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
• Collaborate and communicate with suppliers
• Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
• Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
• Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

Contract Management    

• Compile and manage contracts with service providers
• In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
• Negotiate, conclude and administer contracts throughout the contract lifecycle
• Evaluate contractual terms and condition and provide recommendations
• Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
• Evaluate contract stipulations and provide recommendations
• Communicate and ensure adherence to contractual rights and obligations
• Record and monitor contract compliance and renewal applications
• Investigate the need for contract extensions and terminate contractual relationship upon completion if required
• Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
• Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
• Manage the end to end contract management process
• Develop and implement contracting portfolio project plans
• Develop, socialise and implement contracting strategies
• Ensure all contracting plans incorporate and address Social and Labour Plans (SLP’s), Mining Charter and BBBEE preferential procurement objectives
• Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
• Ensure guidance and planning to contract modifications, price adjustments and contract close out
• Communicate and ensure adherence to contractual rights and obligations
• Contribute to supplier development including Local Economic Development
• Develop and maintain key supplier agreements with a continuing focus on efficiency gains
• Identify opportunities for cost savings through product substitution, market testing, or other means
• Actively participate in organisation planning as it relates to procurement activities

Customer and Client Relationship Management    

• Maintain a database of supplier information and continuously ensure that integrity and quality of data are relevant and of required standard
• Liaise with internal stakeholders and suppliers in the development of Service Level Agreements (SLA's) with suppliers
• Support on-boarding of new suppliers and manage supplier relationships
• Proactive engagement with suppliers and internal stakeholders related to contractual matters, i.e. disputes, claims, performance etc.
• Work collaboratively, efficiently and effectively with both internal/external customers and/or stakeholders
• Build sound relationships with Business Unit (BU) end-users, key suppliers and colleagues
• Build and nurture effective and influential relationships with internal and external stakeholders, suppliers, and partners

Financial Management    

• Support and adhere to functional budget requirements and cost containment goals
• Prepare contracting project plans and strategies
• Manage allocated contract portfolio from a contract life cycle management and milestone perspective
• Conduct annual demand planning
• Act as a specialist expert in contract life cycle management process
• Represent Group to negotiate and secure approval on various commercial contracts for our client's Group (strategic sourcing and BU contracts)

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication and bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge
• Assist in the execution of functional excellence initiatives

Internal Business Processes    

• Provide weekly feedback on progress related to contract lifecycle management activities
• Actively contribute to achieving Supply Chain Management (SCM) balanced score card targets
• Comply and adhere to Group processes, procedures and standards in the execution of contract lifecycle management activities
• Conduct monthly reporting on contracting process
• Ensure procurement savings occur
• Compile tender documentation as per project
• Determine commercial and financial evaluation of tenders
• Obtain tenders from specific marketplace through marketing process

Performance Management    

• Identify reporting needs and validate against framework
• Finalise competency requirements
• Confirm roles, responsibilities and expectations
• Determine capability and performance gaps in order to identify training needs
• Adhere to roles, responsibilities and expectations of the SCM process
• Comply with people performance and individual development processes and initiatives

Safe and Healthy Work Environment  

• Maintain and ensure a healthy environment and safe operations Practices while ensuring compliance with all applicable Safety Health Environment and Community (SHEC) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations
• Behavioural Alignment   

Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/06/29

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PURPOSE:

• To direct and manage micro to medium project development and execution plans for Social Labour Plans (SLP), including managing associated project risks for the duration of the project phase whilst ensuring adherence to project management and business performance standards.

Minimum Requirements    
QUALIFICATIONS:

• Diploma Project Management (Essential/Minimum)
• BSc Quantity Surveying (Recommended/Desirable and/or)
• B Degree of Architectural Studies (Recommended/Desirable and/or)
• Advanced Diploma: Project Management (Recommended/Desirable)
• B Eng (Relevant) (Recommended/Desirable)

EXPERIENCE: 

• 3-5 years Proven experience in Infrastructure project delivery. Relevant project coordination and reporting experience with a good knowledge of the project management system from inception to closure, based on PMBOK and familiarity with Microsoft project schedules. Relevant experience within built environment, construction, community development and project management  field.     (Essential/Minimum )  Operational

REQUIREMENTS: 

• Project Management Professional (Recommended/Desirable)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
• Reg: Professional Construction Project M (Recommended/Desirable)
• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)

Duties & Responsibilities    
Best Practice and Knowledge Management  

• Implement project management protocols
• Support implementation of appropriate knowledge management for projects in line with business needs
• Benchmark best practice and ensure application of appropriate technology on projects
• Provide expert advice/guidance

Business Performance and Operations  

• Conduct audits/reviews of projects in various phases within specialist area input from Manager, Project Governance & Compliance and team, Community Development Projects management where required
• Provide support in investigation of project management problems and contribute to solutions toward optimising/assuring project delivery
• Communicate project plans and outcomes with middle management, other disciplines and within project

Compliance, Governance and Assurance  

• Ensure statutory compliance of new projects
• Be informed on impact of legal developments on project strategies
• Ensure legal compliance within project by implementing appropriate systems
• Participate in and implement governance systems for micro to medium sized projects
• Conduct assurance reviews
• Adhere to Corporate Governance with regards to processes, systems, guidelines and templates
• Contribute to the establishment of project management protocols in area of responsibility
• Execute projects adhering to the implementation of Safety Health Environment and Community (SHEC) management and quality management systems to ensure delivery of high quality projects within budget (cost, time, quality)

Customer, Stakeholder and Client Relationship Management  

• Support BU’s business by ensuring appropriate stakeholder relationships toward enhancing project implementation profile
• Manage internal and external relations within region, including interface with service providers, applicable and other functions responsible to ensure that project deliverables are met and communities are satisfied
• Support the Stakeholder Management unit in the management of project interfaces within project environment and with clients
• Maintain internal and external professional networks

Functional Excellence  

• Contribute to the development of project strategy and systems to efficiently implement, manage and coordinate BU projects
• Ensure proper prioritisation process in place at BU for all projects
• Ensure proper monitoring and control of all BU projects on site
• Manages projects with a broad impact across Business Units, which can lead to delivery in community development needs in accordance with strategic direction of organisation.
• •Develop and implement risk management processes to mitigate high level risk, in alignment with corporate practices and requirements
• Coordinate optimal utilisation of resources for project
• Support implementation of appropriate knowledge management for projects in line with business needs
• Benchmark best practice and ensure application of appropriate technology on projects
• Participate in best practice development with Corporate Project function and ensure selection and application of appropriate methodology, processes, technology for micro to medium projects
• Provide/coordinate project management advice/guidance

People Management  

• Culture/functional climate: Embody, translate and entrench the culture and values in function. Foster effective teamwork and unity. Manage project team climate in which diversity is appreciated, high performance thrives, people are involved, energised, committed, motivated and recognised. Demonstrate collaboration including cross-functionally and contribute to culture of collaboration. Create an environment in which people are inspired to perform and a high-performance culture.
• Demonstrate culture of continuous learning. Encourage and empower team to make decisions. Direct professional development, succession planning, staffing, outsourcing, Competent Person (CP) development and graduates and Professional in Training (PIT’s)
• Change championship: Provide modelling, guidance and support to people having to adapt to change, keep them committed throughout. Actively support, advocate for and embrace functional/organisational change and reinforce/role model the change.
• Communication/engagement: In the project delivery, encourage open expression of ideas/opinions and foster dialogue. Seek out different opinions. Inform people of decisions, changes and other relevant information. Proactively address conflicts, initiate difficult conversations

Planning Optimisation and Support  

• Ensure contract compliance, administration, finance, cost control and client and contractor project coordination
• Take comprehensive community-sensitive approach to identifying problems, understanding implications and creating solutions that support overall project progress and success
• Provide project consulting regarding community development projects including project review, planning, cost assessment, design, bid award process, scheduling and construction

Project Management    

• Develop, direct, coordinate and integrate implementation of micro to medium projects across BU
• Manage interdependency of deadlines on multiple projects and preserve integrity of deadlines/overall project progress
• Co-ordinate the implementation of project management principles and practices for planning, design and implementation of project outcomes
• Conduct and contribute to analysis of project systems and processes
• Select, design, integrate and commission new technology impacting on entire BU

Safe and Healthy Work Environment  

• Maintain and ensure a healthy environment, safe operations and practices, ensuring compliance with applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in operations

Strategy, Planning and Project Management    

 

• Execute project strategy and systems to implement, manage and coordinate BU's projects
• Manage projects with a broad impact across Business Units
• Contribute to the development and implementation of risk management processes to mitigate high level risk
• Coordinate optimal utilisation of resources for project
• Identify and solve tactical and problems across disciplines

Behavioural Alignment  
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

Closing Date    
2023/07/03

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PURPOSE:

• To develop service supplier strategies and security of service supply initiatives.
• To provide commercial leadership within Marketing and Logistics team and support Manager with regards to execution of Marketing and Logistics' strategy.
• To develop and maintain key service supplier cost models for Logistics.
• To identify key economic trends and the impact on Logistics.
• To conduct supplier industry analysis and evaluate potential supplier tactics/strategies.
• To establish, manage and maintain a portfolio of contracts (inclusive of pricing and scope changes, amendments and queries).
• To work with Business Optimisation on Marketing and Logistics Business Optimisation projects.

MAJOR CHALLENGES:

• Draft supplier strategies and ensure long term success in volatile industry.
• Involve relevant stakeholders and obtain sign-off while increasing contract coverage.

Minimum Requirements    
QUALIFICATIONS:

• BCom (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE: 

6-8 years  Relevant Marketing and Logistics experience with recommended experience on a managerial level      (Essential/Minimum)    Operational
REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) 
• Certificate of Fitness (Essential/Minimum) 

Duties & Responsibilities    
Best Practice and CI    

• Identify and support the implementation of process and system enhancements to continuously improve the commercial management process
• Assume responsibility for the integrity and utilisation of the relevant Enterprise Resources Planning (ERP) module for commercial management of Logistics
• Manage Potential Logistical Service Provider Database in respect of Vendor Management with vendors who not have a contract
• Identify and support implementation of process and system enhancements to improve commercial management process
• Review effectiveness of supplier strategies and identify improvement opportunities
• Custodian of the commercial process within Logistics

Business Growth and Development   

• Provide logistical input to the Domestic and International Marketing market pipeline
• Develop technical knowledge of logistical services, use and performance in relation to existing and new technologies and methodologies
• Implement service and flow strategies based on the Company and customer requirements
• Accesses available market intelligence to improve service delivery to customer
• Develop and integrate internal cross-functional resources to research and develop value-adding strategies for customers
• Develop and implement logistical strategies based on service properties, customer requirements and to minimise service and cost deviations
• Provide input with regard to market development to grow market segments
• Provide logistical input to pipeline of projects
• Analyse competitive environment and current and potential service providers to develop strategies to increase service levels and reduce costs
• Work with Business Optimisation (BO) on Marketing and Logistics (M&L) BO projects

Commodity Strategy and Strategic Sourcing   

• Provide effective commercial leadership within Marketing and Logistics and support the Manager by building a source of reliable industry/market knowledge and understanding the balance of power in the logistics service supply industry
• Identify key economic trends and the impact on the Logistics portfolio and supplier industry
• Develop and maintain key supplier cost models
• Forecast consumption and usage and provide input to the strategy development process
• In consultation with the relevant stakeholders, develop strategies and tactics for cost containment on contracts within the Strategic Sourcing portfolio
• In consultation with the relevant stakeholders, develop strategies to ensure security of supply and Board Based Black Economic Empowerment (BBBEE) compliance
• Participate in the formulation of the Marketing and Logistics strategy toward achieving alignment with the overall Company strategy
• Conduct supplier industry analysis and evaluate potential supplier tactics/strategies
• Leasing in/out export entitlement

Compliance, Governance and Assurance    

• Measure portfolio Total Cost of Ownership (TCO) savings/supplier performance
• In consultation with the Manager Logistics, design and administer the complete tendering process including adjudication
• Facilitate the commercial evaluation and adjudication of supplier bids and coordinate the tender evaluation process
• Agree supplier negotiation metrics with the relevant stakeholders and negotiate with the successful supplier in finalising all contract terms and conditions
• Monitor commodity strategy implementation from commercial/contract point of view
• Report on portfolio contract performance, including: Contract spend and consumption; Contract price escalation performance vs. relevant price indexes; and Black Employment Equity (BEE) spends
• Report on portfolio contract administration efficiency (new contract establishment lead times; price evaluations, amendments, resolution of queries etc.)
• Ensure supplier stakeholders comply with relevant regulatory requirements
• Consolidate reports and provide feedback to relevant stakeholders on appropriate commercial management reporting and governance requirements
• Provide relevant and specialised support to applicable stakeholders

Contract Management    

• Identify and eliminate contractual risks
• Drive contracting strategies and contract coverage plan
• Provide commercial and financial inputs to evaluation process
• Guide and conclude fit for purpose contracts
• Verify contract scope terms and conditions
• Facilitate contract coverage targets and improvement plans
• Develop and implement measures and initiatives to ensure improved supplier performance
• Facilitate contract management scorecard and performance improvement
• Provide commercial and financial inputs to evaluation process
• Approve or seek approval for relevant contracts and documentation in line with departmental budgetary stipulations
• Identify and validate reporting needs for contract management capability
• Manage Service Level Agreements (SLAs)

Functional Excellence  

• Assist in developing and maintaining Marketing and Logistics policies, standards, guidelines, procedures, end-to-end processes, tools, templates etc. and enforce group-wide adherence to these
• Standardise, simplify and speed-up functional processes, eliminate duplication/bureaucracy
• Develop and apply functional best practices, promote sharing of best practices/knowledge
• Drive and execute functional excellence initiatives
• Oversee and monitor functional activities at operations
• Establish functional/cross-functional forums, Communities of Practice (COPs) etc. to ensure functional alignment
• Effectively manage matrix reporting
• Identify and manage critical functional risks through appropriate mitigation plans/actions

Functional Management  

• Financial management: Prepare and manage Marketing and Logistics' budget and forecast costs
• Performance management: Ensure Marketing and Logistics' strategic plan is implemented through disciplined execution processes, track implementation, and provide feedback to relevant manager. Coordinate functional/cross-functional activities to ensure strategic alignment. Set and maintain high performance standards. Track and drive functional targets/goals and hold staff responsible for achieving results. Remove obstacles that interfere with performance, handle performance problems
• Continuous improvement and functional change: Identify, advocate for and lead Marketing and Logistics' improvement and change. Create culture of continuous improvement and change agility in function
• Engagement/communication: Communicate and engage Marketing and Logistics' employees, including virtuals. Engage with executives, operations and cross-functionally with peers
• Represent Marketing and Logistics' and the Company externally, as required
• Governance: Ensure Marketing and Logistics adheres to governance, policies and standards, statutory and legal compliance. Entrench a culture of discipline

Process Support  

• Strategic alignment/planning: Communicate the Group strategy to Marketing and Logistics' team. Set functional direction, develop functional strategic plan aligned to, and driving, the Company’s vision/purpose, strategy, goals, priorities, including aligning functional work/resources
• Establish measurable functional targets from the Group targets. Define and reinforce the link between the Group, functional, operational goals and individual outputs, measures, rewards

Safe and Healthy Work Environment  

• Adhere to all health/safety practices and promote good housekeeping on an ongoing basis
• Address all unsafe practices/potential hazardous situations, rectify/report to superior
• Comply with Safety Health Environment and Community (SHEC)/technical requirements
• Wear applicable Personal Protection Equipment (PPE) at all times

Stakeholder Engagement and Relationship Management  
Collaborate and communicate with suppliers

• Build sound relationships with Business Unit (BU) end-users, key suppliers and Supply Chain Managers
• Align contracting strategies and priorities with requirements of BUs
• Liaise with external providers and relevant stakeholders to address, manage and resolve issues and risks relating to contract portfolio
• In consultation with stakeholders, define appropriate supplier selection criteria and seek approval for supplier selection decisions

Closing Date    
2023/07/03