Current Opportunities at RCL FOODS

In this strategic role, the job holder will be required to :

• Create the Financial and Operational Strategy of the region together with the Regional Operations Executives & Regional Financial Executive
• Provide leadership and guidance to the Regional Finance and Operational teams
• Projects – research, investigate, motivate, and cost improvements and solutions for the various operations
• Strategically plan and assign resources for the region to achieve the required goals
• Implement and ensure compliance with Executive Directives/Business Processes/Procedures and Policies
• Manage and coordinate regional financial support to the Business
• Review Financial and Operational reporting for the region including variance analysis to provide accurate and timeous operational financial reporting
• Ensure Corporate Governance compliance across the region
• Ensure compliance with External and Internal Audit requirements & findings
• Assessment and prevention of risk in the region
• Coordination and control of the region’s budget preparation and finalization
• Daily operational decision making
• Ensure adequate controls in place to monitor and safe keep assets
• Implement monitoring systems to ensure compliance.

The role will be based in Linbro Park and report to the Regional Finance Executive. 

Minimum Requirements    
Qualification

• Relevant Financial qualification (CA(SA), B Comm, CIMA, or similar)

Skills and Experience

• 5 to 10 years relevant financial and managerial experience, of which at least 5 years in a management or supervisory position
• SAP 
• Excel – Intermediate level, Word, Powerpoint & Outlook
• Power BI advantageous
• Business Warehouse (BW)

Duties & Responsibilities    
Strategic planning & coordination

• In conjunction with Regional Operations Executives co-create the Regional strategy, based on Operational and Financial requirements for the region
• Design the Finance Business Model for existing and new Inland sites together with the Operations Business Model (CSD, PSD, VCS, PBCS & new models)
• Costing of the Finance and Operations Models
• Communicate operational capacity required over medium and longer term, required asset utilisation and capex requirements accordingly
• Effect the agreed business models within agreed timelines to ensure effective start-up of new/change business in the Inland Region
• Align and improve efficiencies between Finance and Operations Management teams to ensure delivery of an integrated Supply Chain benefit
• Act as a support/stand in for the Regional Operations Executive

Financial Management

• Review and scrutinize monthly Financial results (income statement and balance sheet) for the region
• Compile and deliver Consolidated Monthly reports on regional operational results against budget and forecast
• Analyse and report on Volume trends, Stock losses, Margins and OPEX trends
• Analyse cost variance reports, identify, recommend, and implement improvements to optimise cost control
• Support and coordinate initiatives in the region designed to control costs and maximise profits
• Assist the regional operations management team to optimise efficiencies
• Define, measure, analyse and explain KPI fluctuations and variances
• Ensure financial disciplines and internal controls are maintained at all depots in the region
• Follow up on Internal Audit reports identifying risk in the business and ensure corrective actions indicated are actioned and implemented
• Ensure regional compliance with Procure to Pay processes
• Ensure regional compliance with Payments off Contracts 
• Ensure compliance with IFRS, the Income Tax Act and operational procedures and internal controls
• Regularly review depots’ Balance Sheet accounts, ensuring no old or misallocated entries in the different accounts
• Review and ensure bi-annual Asset verifications take place and are signed off by Financial Manager & Financial Controllers and are balancing to GL ledger balances
• Direct and resolve financial queries (Stock, Finance, Debtors and Creditors)
• Review monthly Sundry Creditor Recons and Consignment recons
• Provide financial support in regional-specific projects relating to Operations
• Review and drive weekly/daily KPI targets
• Ensure compliance at stock count and sign-off of stock counts
• Ensure depot compliance with Admin Controller checklists and Compliance checklists
• Budgets, Forecasts & CAPEX
• Coordinate and control the Inland Region’s budget and forecast process and delivery within deadlines.
• Accurately compile, report and present monthly forecasts. 
• Analyse, prepare and present deviations on Actuals vs Budget and Actuals vs Forecast.
• Compile and present weekly financial tracking reports.
• Ensure that Regional expense budgets and forecasts reflect the economic indicators and are aligned with Group strategy
• Report the Regional budget and forecasts in the required format and present it to management teams.
• Coordinate the Regional Capex budget and forecast within agreed parameters, prioritising projects based on return on investment, risk and ensuring that investment is in line with strategy.
• Ensure that the capital spend is within budgeted guidelines.
• Evaluate capital investment projects as and when they arise by reviewing the financial indicators and ensuring that projects yield the required return and  assist in the preparation of motivations for capex’s including presentations to the Exec team and Board.
• Provide return on investment information to the regional Operations management team to assist with the prioritisation of projects.
• Identify sound investment opportunities for the business and communicate such to the appropriate role-players.
• Ensure post implementation reviews are reported to the business.

Staff and Team Management

• Identify personnel requirements and participate in the selection process
• Lead and develop staff within the context of the Labour Relations Act, Employment Equity Act, Basic Conditions of Employment Act and the Skills
• Development Act and within RCL’s defined Leadership Standards
• Monitor staff performance and provide regular performance feedback
• Manage staff activities, ensuring service levels are met and protocols are adhered to
• Coach and support staff where necessary to achieve objectives

Closing Date    
2023/08/18

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• RCL FOODS requires an experienced HR Professional with excellent knowledge of the practices, principles and legislations.

Minimum Requirements    

• Matric is essential.
• Bachelor’s Degree in Human Resources prefered.
• Valid driver’s license, vehicle & willing to travel.
• Minimum of 4 years HR Generalist experience & wide exposure to ER.
• Experience operating in a highly unionised environment (FMCG, Manufacturing – CCMA and ER experience would be an added advantage).
• Exposure to SAP advantageous.

Duties & Responsibilities    
Employee Relations:

• Provide advice to line managers regarding conduct and misconduct management processes.
• Provide advice to line managers and investigate/process disciplinary cases/grievances.
• Participate in consultations and meetings with organised labour; i.e. wage negotiations.
• Build strong social partnership with recognised union and its officials.
• Manage Change management process.
• Represent business at the CCMA during conciliation & arbitration processes.

Resourcing:

• Coordinate all recruitment activities.
• Manage new employee on-boarding process, including preparation of personnel file at DOE.
• Analyse the skills and qualities required for each particular job and develop job profiles.

Organisational Development:

• Coordinate planned and unplanned OD initiatives.
• Record all OD activities for WSP.
• Partner with Learning team to optimise learning opportunities in the business.
• Build a high-performance culture in the business.

Employment Equity:

• Ensure compliance to EE act into workplace policies and practices.
• Drive RCL EE policy and targets.
• Coordinate and record EE quarterly meetings.

Talent Management:

• Manage the performance appraisal process.
• Drive the succession planning for the site/region.
• Support T&O process.

Health and Safety Compliance:

• Manage the IOD / Minor injury treatment process and reporting.
• Provide input for statutory reporting (IOD and WCA).
• Represent HR and meaningfully input at OHS monthly forum.

HR Administration:

• Manage terminations and exit interviews.
• Ensure proper maintenance of employee records relating to contracts, remuneration, allowances, leave, training and performance appraisals and prepare associated management reports.
• Manage the accurate processing of leave taken in accordance with Leave Policy.
• Maintain accurate T&A recording system.
• Process accurate monthly timesheets to HRSS.
• Manage the capturing of HR information and data into the relevant systems and assure the integrity of the data.
• Provide advice and information to management and employees on HR policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmes.
• Advise management on work matters, career development, personal problems and industrial matters.
• Drive necessary organisational changes (e.g. those following from industrial relations legislation, revised job classification structures or technological changes).
• Counsel employees on policies and rules relating to employment policies and programmes, and on the company’s rules and regulations.
• Prepare and process employment and personnel reports and surveys.
• Ensure statutory compliance to BCEA, LRA, SDA and OHS Act.

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• The purpose of the role is to to provide support, analysis and insight regarding network and warehouse optimisation; supply chain initiatives; business and solutions development; and general operations.

Minimum Requirements    

• Advanced mathematics/statistics qualification (University level preferably)/ Industrial engineering degree
• Operations research qualification (advantageous)
• Minimum of 3 years’ working experience in a supply chain environment, preferably with transport, network, warehouse modelling experience 
• Costing experience would be advantageous

Duties & Responsibilities    
Network Analysis

Provide support in identifying future long-term requirements of the network, including:

• Analyzing transport nodes.
• Calculating the cost of maintaining and operating the current network analysing how cost is affected by different scenarios where facilities are closed, expanded, contracted or new facilities are acquired or constructed.
• Analyzing network nodes and flow-paths.
• Evaluating warehouse capacity for current and future operations to handle optimal product flows.
• Participate in modelling the long term and medium term scenarios around inventory and transport costs.

Supply Chain Modelling and Data Analysis

• On a daily basis, support the review of data emanating from the supply chain and perform integrated analysis to identify cross-functional cause and effect.
• Create models to inform operating strategies, facilitate decision-making, make investment recommendations and identify new business opportunities.

General Information and Data Management

• For area of responsibility, ensure data is accurately and regularly capturedonto the information system to facilitate access to reliable data and reporting for trend analysis and decision making.
• Share with and report relevant data and information to management teams to enable reliable business decision-making.
• Perform general data maintenance in SAP.

Administration

• Oversee filing and safeguarding of records within area of responsibility.
• Compile ad hoc spreadsheets when required.
• Ensure that data captured on management systems is backed up.

Self Coordination 

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self development. 
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy. 

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Description    

• RCL FOODS, is looking to recruit a dynamic, energetic individual into the role of Production Team Leader to manage the operations of the production function so as to ensure products are manufactured correctly, cost effectively, on time and in full and in accordance with the quality standards, whilst maximizing plant efficiencies and adhering to systemic processes. Act as back up to Shift Supervisor as well as stand in as an operator when short staffed.

Minimum Requirements   
Education/ Qualifications: 

• Matric or equivalent NQF4

Experience:

• 3+ years manufacturing operator experience.
• 2+ years perishable food manufacture and FMCG.

Skills/Knowledge

• Full understanding of FSMS and OHS Act Basic supervisory skills

General:

• Meet hourly targets
• Adherence to Standard Operating Procedures · Good product quality control
• Process Control
• People Management

Duties & Responsibilities   
Shift start up

• Check all machinery for cleanliness and ensure in good working order
• Pre-run critical points with maintenance staff
• Report right number of staff at the right time for the shift to Shift supervisor
• Communicate production plan with the make up team
• Check production control sheets are completed correctly
• Conduct regular staff meetings with direct subordinates
• Report maintenance issues to Shift Supervisor

During shift

• Follow up throughout the shift to ensure production plan is being followed
• Sample finished product to check for quality, consistency, weight, volume and defects and take corrective action when required
• Conduct temperature checks every 30 minutes throughout the baking process
• Check hourly targets are adhered to.
• Ensure adherence to process standards
• Control waste dough
• Assist Shift Supervisor with handover to next Shift Supervisor and maintenance
• Report anomaly/issues to Shift Supervisor immediately

Food Safety and Quality

• Adhere to food safety guidelines as per company policies and procedures.
• Abide by all Good Manufacturing Practices requirements as set out by the employer.
• Ensure all work areas are cleaned and free from contaminants
• Ensure the product produced is free from all contaminants by ensuring staff adhere to all GMP and food safety requirements
• Ensure that product produced has met all quality parameters.

General

• Timeously report any maintenance related issues which will affect the operation in the bakery
• Complete job cards for all maintenance work related to faulty equipment and machinery
• Report on problems, accidents or breakdowns to Shift Supervisor
• Ensure clean as you work policy is maintained and monitored at all times
• Using control documents provide handover and feedback on shift as well as root cause and preventative action plan with Shift Supervisor

People Management

• Be aware of staffing requirement per shift and per team. Conduct daily headcount
• Identify training needs of staff and feedback to Shift Supervisor
• Conduct on the job training
• Take disciplinary action when necessary
• Conduct performance reviews twice yearly and monitor staff performance daily

Closing Date    
2023/08/21

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• The suitable candidate will be required to organize the day to day operation of the company’s transport. This includes allocating vehicles to drivers, monitoring and controlling vehicle movement, vehicle maintenance and repairs, end to end process regarding accidents or incidents and record-keeping related to maintenance and repairs, vehicle mileage, fuel consumption, licencing, crate control and other related record-keeping.
• This role will be based in Empangeni and reporting to Regional Operations & Procurement Manager.

Minimum Requirements    
Education

• Grade 12
• Tertiary qualification in Logistics or Supply Chain Management

Skills

• Ability to read, write, understand and communicate in English.
• Good numeracy
• Good computer literacy – especially Excel and e-mail

Experience

• Minimum 3 years supervisory/management experience in distribution/transport
• FMCG experience
• Experience working with JDE advantageous.

Duties & Responsibilities    
Vehicle repairs and maintenance

• Ensure drivers’ checklist sheet is completed daily by every driver.
• Schedule vehicle services as close as possible to the correct service mileage and not greater than 1500 km’s before or after the service mileage.
• Ensure drivers are recording faults in fault book.
• Capture faults onto spreadsheet and follow up to ensure faults are fixed timeously.
• Identify or be made aware of urgent, high risk faults or damage and ensure the vehicle is repaired immediately or fix as quick as possible.
• Order spares for vehicles as and when required.

Accident or other vehicle incidents

• Compile accident reports.
• Complete claim forms for insurance and follow up on all insurance claims.
• Arrange for vehicle repairs.
• Investigate accident or incident and take action where necessary, including co-operation with the police.

Route tracking

• Ensure trackers on vehicles are in working order.
• Monitor routes to ensure drivers are not idle for too long and not going too far off route. Query when they are deviating.
• Recording and monitoring of mileage per route and investigate deviances.
• Fuel consumption.
• Reconciliation of fuel recon from supplier against driver fuel slips.
• Investigate discrepancies.
• Monitor fuel consumption and where non-compliant with company standard, address the driver and provide training if necessary to help driver to lower fuel consumption.

Transactional duties

• Proactive monitoring of vehicle licences, drivers’ licences and PDP’s to ensure always valid and up to date.
• All administration and handling of vehicle licences.
• Driver check-up and debrief when driver returns from route and ensure all issues from driver’s checklist are closed off.
• Receive traffic fines and submit to traffic department to convert into driver’s name.

People Management.

• Set daily objectives for staff, ensuring full productivity and value add to the business.
• Monitor staff performance weekly and give regular feedback, taking disciplinary action when necessary and giving recognition where it’s due.
• Conduct performance assessments twice yearly with department staff.
• Hold monthly meetings with staff and provide feedback to senior management.

General

• Attendance at inter-departmental meetings and give input related to vehicles and drivers.
• Take disciplinary action against drivers when they have breached company rules and procedures.
• Ensure all delivery vehicles are washed at least once a week.

Closing Date    
2023/08/21