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Our purpose is to be the leading real estate services provider and the preferred place of employment for our industry’s professionals. This purpose promotes constant innovation and service excellence, whilst providing end-to-end real estate solutions to our valued clients. Our mission is to build a high-performance, respectful and dynamic culture that ...
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POSITION PURPOSE
- Responsible for analysing and reconciling detailed general ledger accounts as assigned. Keeps records and accounts accurate and current. Researches and resolves discrepancies and accounting errors. Completes related reports, summaries, and records. Creates monthly expense reports. Performs related clerical duties. Owns the financial KPI’s as per the Service Level Agreement and responsible to ensure they are met.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely completion of assigned accounting functions.
- Reviews source documents and records daily transactions. Balances and posts daily write-ups and journals.
- Computes figures and prepares recurring account statements.
- Posts a number of transactions to the appropriate general ledger account.
- Reconciles general ledger accounts as assigned.
- Performs miscellaneous filing/sorting of checks, journals, daily write-ups, etc.
- Completes required records and reports and maintains files. Creates expense reports as assigned.
Completes various accounting functions in accordance with established policies and procedures, including:
- Prepare monthly financial reports
- Bank reconciliations
- Ensuring all invoices for the period have been authorised and captured in creditor module
- Creditors reconciliation’s
- Debtors reconciliations, Invoicing, receipting
- Reconciling general ledger to debtors ledger, Balance sheet and income statement, loan balances, company accounts
- Preparing trial balances from source documents
- Preparing balance sheets and income statements
- Preparing notes to the reports
- Consolidations
- Preparing monthly group consolidation
- Filing copies of final monthly reports
- Maintaining back ups of accounting package data
- Participate in annual audit
- Statutory and municipal returns
- Complete and submit all statutory and municipal returns
Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
- Maintains regular contact with other departments to obtain information and/or to correct transactions.
- Assists accounting personnel as needed.
- Keeps management informed of area activities and of any significant problems. Reports the status of all account reconciliations to the Controller.
- Attends and participates in meetings as required.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area is clean, secure, and well maintained.
- Completes special projects as assigned.
PERFORMANCE MEASUREMENTS
- Accounting documents, records, and reports are accurate, current, and timely.
- Accounting errors or discrepancies are promptly discovered and resolved (or referred).
- Good communication and coordination exists with Company personnel. Assistance and support are provided as needed.
- Management is appropriately informed of area activities.
- Accounting functions are completed in accordance with established standards, policies, and procedures.
EDUCATION/CERTIFICATION:
- Accounting diploma, B Comm or similar degree
- Additional accounting or bookkeeping coursework preferred.
REQUIRED KNOWLEDGE:
- Knowledge of basic accounting concepts and procedures including account reconciliation.
- Knowledge of related computer applications particularly Excel – High proficiency required
EXPERIENCE REQUIRED:
- 3-5 years of previous accounting experience preferred.
SKILLS/ABILITIES:
- Well organized and detail oriented.
- Good math skills.
- Good attention to detail and accuracy.
- Cooperative and willing to assist others.
- Able to use PC, calculator, and other basic business machines.
Closing Date 02 June 2023
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POSITION PURPOSE
- Responsible for performing a variety of accounts payable and related clerical duties. Receives, sorts, and proofs accounting documents, and posts totals. Matches invoices to appropriate authorizing documents. Codes invoices with appropriate general ledger account numbers and related project and budget codes. Inputs invoice information into accounting platform. Performs arithmetic calculations and reviews internal records. Prepares reports and maintains records and files as needed.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely performance of accounts payable functions.
- Reviews source documents and matches purchase orders, invoices, and receiving documents.
- Codes invoices to appropriate general ledger accounts.
- Determines optimum payment dates and takes advantage of all discounts on invoices.
- Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
- Process and upload invoices into the system.
- Ensures that approval authority is in accordance with purchasing policies.
- Processes payments and obtains authorized signatures
- Performs accounting duties in accordance with established Company policies and procedures.
- Maintain vendor database files.
- Produce monthly reports (Variance & Age Analysis Reports).
Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
Assumes responsibility for establishing and maintaining effective business relations with vendors.
- Reconcile vendor statements, researches and resolves vendor problems and billing discrepancies.
- Answers vendors' questions or refers them appropriately.
- Maintains and projects the Company’s professional reputation.
Assumes responsibility for establishing and maintaining effective communication and coordination with CRES personnel, management and client(s)
- Assists CRES personnel as needed.
- Keeps management informed of area activities and of any significant problems.
- Reports transactions that are outside established purchasing policies to the Accountant.
- Maintains regular contact with other departments to obtain information and/or to correct transactions.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area is clean, secure, and well maintained.
- Performs general accounting duties as needed.
- Maintains confidentiality.
- Completes special projects as assigned.
PERFORMANCE MEASUREMENTS
- Accounts Payable functions are accurate, current, and timely.
- Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
- Accounting duties are performed in accordance with established procedures and standards.
- Good communication and coordination exist with Company personnel. Assistance is provided as needed.
- Effective business relations exist with suppliers and vendors and client(s)
- Management is appropriately informed of area activities.
QUALIFICATIONS
Education/Certification:
- Matric
- Additional bookkeeping qualifications and / or courses preferred
Required Knowledge:
- Knowledge of Company purchasing policies
- Understanding of basic bookkeeping concepts and procedures
- Knowledge of automated accounts payable applications
Experience Required:
- 1 – 2 years’ of previous accounts payable experience preferred
Skills/Abilities:
- Well organised, accurate, and attentive to detail
- Cooperative and willing to assist others
- Able to use accounting software and spreadsheets
Closing Date 02 June 2023
go to method of application »
POSITION PURPOSE
- Responsible for performing a variety of accounts payable and related clerical duties. Receives, sorts, and proofs accounting documents, and posts totals. Matches invoices to appropriate authorizing documents. Codes invoices with appropriate general ledger account numbers and related project and budget codes. Inputs invoice information into automated accounts payable application. Performs arithmetic calculations and reviews internal records. Prepares reports and maintains records and files as needed. Completes collections and deposits of accounts receivable items.
- Constructive, professional communication is of the utmost importance for this position.
- Proactive and functional logical thought trails regarding the working environment is of utmost importance to ensure effectiveness in the position.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
Assumes responsibility for the accurate and timely performance of accounts payable and cashbook processing functions.
- Reviews source documents and matches purchase orders, invoices, and receiving documents.
- Codes invoices to appropriate general ledger accounts.
- Determines optimum payment dates and takes advantage of all discounts on invoices.
- Reviews invoices to ensure they are correctly coded, properly authorized, and there are no overpayments or repeat payments.
- Ensures that approval authority is in accordance with purchasing policies.
- Processes payments and obtains authorized signatures.
- Processes the proof of payments to the original payment documentation.
- Daily follow up of unauthorized payments, still outstanding on the bank.
- Resolve during the month the current month’s bank reconciliation outstanding items.
- Ensure the bank reconciliations are cleared of all payment related items on month-end.
- Ensure that any outstanding items on month-end are followed up and cleared and communicated to the relevant staff.
- Ensure all payments have all the correct documents, included the POP saved on the system.
- Ensure all payments outside of Broll system are recorded, authorized and saved with POP for audit purposes.
- Performs accounting duties in accordance with established Company policies and procedures.
Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies and queries.
- Answers and resolve audit queries – internal or external – with the supply of documented proof and/or supporting information as per the requirement from the audit party.
- Prompt response on queries and problems both internal and external.
Assumes responsibility for establishing and maintaining effective business relations with vendors.
- Researches and resolves vendor problems and billing discrepancies.
- Answers vendors' questions or refers them appropriately.
- Maintains and projects the Company’s professional reputation.
Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management.
- Assists Accounting Department personnel as needed.
- Keeps management informed of area activities and of any significant problems.
- Reports transactions that are outside established purchasing policies to the Controller.
- Teamwork and cooperation is of the utmost importance at all times. It is expected that this function will be seen to in a positive light. Communication toward colleagues regarding the process flow required to effect prompt payments must be dealt with in a professional, friendly manner.
- Conflict Management needs to be handled in a constructive positive manner at all times.
- Maintains regular contact with other departments to obtain information and/or to correct transactions.
Assumes responsibility for related duties as required or assigned.
- Ensures that work area is clean, secure, and well maintained.
- Performs general accounting duties as needed.
- Maintains confidentiality.
- Completes special projects as assigned.
PERFORMANCE MEASUREMENTS
- Accounts Payable / Cashbook functions are accurate, current, and timely.
- Accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
- Accounting duties are performed in accordance with established procedures and standards.
- Good proactive communication and coordination exist with Company personnel. Assistance is provided as needed. Teamwork is of the utmost importance.
- Effective business relations exist with suppliers and vendors.
- Management is appropriately informed of area activities.
EDUCATION/CERTIFICATION:
- Matric.
- Additional bookkeeping qualifications and / or courses preferred.
REQUIRED KNOWLEDGE:
- Knowledge of Company purchasing policies.
- Understanding of basic bookkeeping concepts and procedures.
- Knowledge of automated accounts payable applications.
EXPERIENCE REQUIRED:
- One to two years of previous accounts payable experience preferred.
SKILLS/ABILITIES:
- Well organised, accurate, and attentive to detail.
- Good math skills.
- Able to use accounting software and spreadsheets.
- Cooperative and willing to assist others.
- Good communication skills.
- Proactive and deadline driven.
- Conflict Management skills.
Closing Date 02 June 2023
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POSITION PURPOSE
- To support the Broll technical services in performing day to day task as to required performance levels
ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Capture all job or work instruction detail to the Broll platform or on a Job card
- Ensure all admin work are completed with all detail and as soon as the job or task is completed
- Verify the job information with the supporting staff to ensure the correct information are required in order for the office support staff to complete the task and invoice.
- Ensure that all sites are left clean and neat after the completion of any task.
- Verify with the client on completion of the task that the client is satisfied and that the work was done to his or her satisfaction.
- Ensure all vehicle stock are managed and record kept of the use of the vehicle stock.
- Check vehicles for safety and compliance and keep record of the inspections
- Report any unsafe conditions to your reporting line and follow up on the conclusion.
- Over time or weekend work will be required as and when the working schedule so requires. You will be informed by your reporting lines when the work is required.
- Ensure clients are informed of your commitment times and keep clients informed should you not be able to meet the agreed appointments. Also inform the office support staff of any reason for you not to make the appointment time, so that the client can be informed in time.
- Always report any unsafe working conditions to your reporting line and never put yourself or any Broll property at risk.
- Report any incidents or accidents to your reporting line and office support immediately. All injuries must be reported the same day and vehicle accidents within 24 hours with the police and to your reporting lines.
- Report any injury on duty to your reporting line immediately and ensure the correct procedures are followed.
- While performing your duties with the client, identify any unsafe conditions and inform the client of these risk.
- Always ensure you perform your services as to the clients request and the approved quote. Should the client require any additional work that is outside of the quote, kindly inform the client that we can perform the additional work, but it will be with additional cost. Inform your reporting line and office support on the clients request so that the client can be informed of the additional cost.
- Always conduct yourself in a professional manner. Be polite, and clear on who you are and what you will be doing. Never sit around the site doing nothing while other staff is working.
- Always ensure you have the correct tool and that that are in a safe condition to use.
- Do all tool checks on a regular basis and ensure the check reports are filed to support the safe operations of power tools and ladders.
- Always wear the correct PPE and ensure your PPE are in a clean and good condition. Report any issues to your reporting line and office support.
- Never use the Broll office work vehicle for private use. Abuse of company utilities can be a dismissible offence. No unauthorised traveling of the vehicles are permitted, ensure you have a job card and instruction and approval from the reporting line before you travel.
- Do not make yourself liable to theft of time, tools, money or any company property, these are dismissible offences. Be honest in your conduct.
- Ensure all work instructions/Job cards are closed off on completion of the task and that you stick the ARM sticker on the site so the client have our contact detail
- Make sure the client signs off the work and that they are satisfied, if not report the situation to your reporting line and make sure that feedback and follow ups are made to the client.
CONDUCT
- Must conduct himself/herself in a professional manner
- Never speak with the client unless approved by Broll PM.
- Always work through the reporting lines.
PERFORMANCE MEASUREMENTS
- The SLA with our client will be used as a measurement of performance as well as the feedback on assessments from management and reporting structures.
EDUCATION/CERTIFICATION:
- Grade 12,
- Must have electrical trade test and wireman’s license
- Driver’s license
REQUIRED KNOWLEDGE:
- Must have computer skills, know IT management systems, reporting, and meeting
SKILLS/ABILITIES:
- Well organized and detail oriented.
- Good attention to detail and accuracy.
- Cooperative and willing to assist others.
- Excellent Communication Skills
- Administration Skills
- Dependable
- Computer Skills
- Flexible
- Good Interpersonal Skills
- Able to use PC, calculator, and other basic business machines.
Closing Date 02 June 2023
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Purpose of the Job
- The senior quantity surveyor will be tasked with analyzing existing budgets and making improvements, reviewing plans and preparing quantity estimates, negotiating with various contractors and service providers, as well as building relationships with clients and site managers.
Major Tasks and Responsibilities
- Reviewing construction plans and preparing quantity requirements.
- Scrutinizing maintenance and material costs, as well as contracts to ensure the best deals.
- Liaising with site managers, clients, contractors, and subcontractors.
- Preparing reports, analyses, contracts, budgets, risk assessments, and other documents.
- Advising managers and clients on improvements and new strategies.
- Keeping track of materials and ordering more when required.
- Documenting any changes in design and updating budgets.
- Establishing and maintaining professional relationships with external and internal stakeholders.
- Traveling from the office to various sites as required.
- Set priorities, allocates tasks, and coordinate project staff to meet project targets and milestones.
- Complying with the “Act” means the Quantity Surveying Profession Act (Act 49 of 2000, as amended) together with any regulations promulgated thereunder including any notice, rule, or order issued or made thereunder.
Education & Experience
- Degree in Quantity Surveying
- Driver’s license
- Knowledge of OHS regulations and any other relevant laws and building regulations
- Registered with “The Association of South African Quantity Surveyors” (SACQSP)
- 5 or more years of post-professional registration experience in projects. Experience in Facilities
- Management Projects and/or Public Private Partnership Projects is a plus.
Skills
- Analytical thinking
- MS Office (Microsoft Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, Teams-Zoom, Visio).
- Program/project management skills
- Communication skills (Written & verbal)
- Decision making
- Diagnostic skills
- Leadership skills
- Negotiation skills
- Planning skills
- Problem-solving skills
- Coaching and mentoring skills
Competencies
- Ability to work under pressure
- Attention to detail
- Budgeting and costing
- Deadline driven
- Initiative
- Meticulous
- Prioritization
- Results-oriented
- Team player
Closing Date 02 June 2023
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Job Summary:
- Tender Administrator is highly organized and detail-oriented. The Tender Administrator will be responsible to support the tender process from start to finish, ensuring all tender documentation is complete and accurate, and supporting the Tender Manager in managing the tender process. The Tender Administrator will have excellent administrative and communication skills, be able to work well under pressure, and be able to manage multiple tasks simultaneously.
Key Responsibilities:
- Assist the Tender Manager in managing the tender process from start to finish
- Prepare and organize all tender documentation, ensuring accuracy and completeness
- Liaise with internal teams and external stakeholders to collect necessary information and documentation
- Coordinate the submission of tender responses, ensuring deadlines are met
- Ensure all tender documentation is compliant with legal and regulatory requirements, as well as company policies and procedures
- Support the Tender Manager in analysing and evaluating tender documents and data
- Maintain accurate records/registers of tender activity, including tender status and results
- Provide administrative support to the Tender Manager and other team members, as needed
- Assist in the preparation of reports on tender activity and performance
- Monitor and maintain the tender management software, ensuring all information is up-to-date and accurate
Experience & Requirements:
- Minimum of 2 years' experience in tender administration or a related field
- Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously
- Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
- Ability to work independently and as part of a team, with a positive and proactive attitude
- Proficient in Microsoft Office and tender management software
- Knowledge of relevant legal and regulatory requirements, including procurement rules and regulations
- Attention to detail and ability to maintain accuracy under pressure
Skills:
- Excellent administrative and organizational skills, with the ability to manage multiple tasks simultaneously
- Strong communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders
- Ability to work independently and as part of a team, with a positive and proactive attitude
- Proficient in Microsoft Office and tender management software
- Attention to detail and ability to maintain accuracy under pressure
Closing Date 02 June 2023
Method of Application
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