Current Opportunities at Aspen Pharma Group

Overview

• Transport material and finished goods in between production and warehouses

Responsibilities

• Transportation of materials/ goods
• Communicate with the superior in respect of the programme/ schedule of destinations
• Drive heavy duty vehicle
• Collect stock from the warehouses according to schedule provided
• Deliver stock to locations as instructed
• Assist with loading/ off-loading and receiving processes and procedures
• Vehicle maintenance
• Check and report on vehicles
• Complete all standard check lists for vehicles
• Refuel vehicle as required, obtaining the appropriate sign-off from

Planning & procedures

• With guidance, execute responsibilities for a single technical area or group of closely related tasks
• Learn and implement policies, procedures, quality and compliance standards
• Work within established policies, practices and guidelines, as well as established quality and safety checks
• Work under close supervision and with assistance from senior level staff
• Asset/ Resource coordination
• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties
• Use assets and resources optimally within own area of responsibility

Technical expertise

• Optimise own work processes
• Identify gaps in current policies, procedures and legislation as it relates to own area of work
• Facilitate implementation of processes in own area of work

Reporting & record keeping

• Report accidents and damage to vehicles, equipment and tools
• Log distance travelled and loads delivered
• Complete and consolidate standard documents
• Maintain and update records and systems as required

Requirements
Requirements

Background/experience

• 0-2 years’ experience in a similar role
• Minimum of a Grade 12 and National Certification (N3)

Specific job skills

• Relevant valid Driver’s Licence for appropriate vehicle use

Competencies

• Interrogating Information
• Meeting Deadlines
• Following Procedures
• Capturing Facts
• Customer Awareness

Accountability & Decision Rights

• Timely and accurate performance of responsibilities for a single technical area or group of closely related tasks, under supervision
• Learn and implement policies, procedures, quality and compliance standards
• Recognise and resolve basic, routine or common/ repetitive problems
• Seek assistance on complex issues and referring non-prescribed matters
• Decisions relating to:
• Own work, within limited, defined parameters
• Prioritisation of basic tasks, with clear guidance

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Description
Overview

• Provision of business support on all aspects of the area’s work
• Coordination and execution of administrative functions within the Solids Production areas
• Data analysis on shifts/ day performance for responsible areas including OEE, UPDT, SHE, quality, cost and absenteeism KPIs
• Update daily critical KPIs and reports to feedback to line manager

Requirements
Responsibilities Administrative support

• Provide input into work activities and priorities for the unit
• Organise and schedule meetings and monitor adherence to schedules
• Coordinate project and office services
• Perform advanced administrative, operational, customer support and computational tasks
• Prepare, compile and release documentation to external departments
• Update, edit and/or format SOPs when required
• Update production target board as required
• Perform shift stock take after each production shift
• Attend shift meetings
• Order/ buy stationery and consumables as and when required
• Perform any other administrative tasks related to work area as and when required
• Provide support in audits and pre-audits of batch record documents as per SOP Reporting and record-keeping
• Assist in the gathering information required for reporting
• Compile standardised reports and consolidate documents
• Maintain and update records and systems as required
• Retrieve supporting documentation and records to facilitate and support query resolution Stakeholder relations
• Communicate with internal stakeholders to achieve work objectives, maintain relationships and to assist and convey information

Requirements Background/experience

• Grade 12 1to 3 years’ administrative experience Specific job skills
• Broad working knowledge of concepts, terminology and specialised admin requirements to support Production area Competencies
• Information gathering
• Articulating information
• Planning and organising
• Meeting deadlines Aspen fully subscribes to the principles of Employment Equity and will make decisions in line with this ethos.

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Overview

• Carry out tasks related to receiving, material preparation, stocking, picking, cycle counting, finished goods preparation, and loading of product

Responsibilities

• Receipting
• Check delivery vehicle and pallets for damage and ensure compliance to GMP
• Unpack the truck and sort by supplier and lot numbers
• Check shipping manifest and weigh materials; move suspect material to holding place
• Complete and verify the goods receipt document
• Hand receipt documents over to Administrator to book into BAAN
• Dust and pack by hand, and place on pallets, or by means of equipment
• Apply quarantine labels and/or location label on the material
• Hand over to the Administrator for printing

Stocking

• Place pallet on the shelf as per location label or scan location to update BAAN
• Replace the label after “For release” is approved, if applicable
• Place scheduled products into the Schedule Cages under supervision of Pharmacist

Picking

• Receive instruction to pick, locate and pick the pallet
• Place job number on the pallet and return completed picking instruction to Controller/ Administrator

Secure the load

• Move it to the staging area for shipping
• Report any stock/or location variances
• Report issues to the superior
• Do general housekeeping
• Do general GMP and Health and Safety functions

Planning & procedures

• Prioritise daily work to complete tasks/ projects assigned by others
• Work within established policies, practices, and guidelines, as well as established quality and safety checks

Asset/ Resource coordination

• Determine resource needs within own area of responsibility
• Request required assets and resources for the fulfilment of work duties

Technical expertise

• Optimise own work processes
• Identify gaps in current policies, procedures, and legislation as it relates to own area of work
• Execute implementation of processes in own area of work
• Reporting & record keeping
• Provide information for completion of reports

Requirements
Skills Required

Background/experience

• 2-4 years’ Warehouse experience (preference in Pharmacare)
• Minimum of a National Certification (N4-N6)
• Specific job skills
• Trainable to operate specialized MHE

Competencies

• Interrogating Information
• Meeting Deadlines
• Customer Awareness

Closing Date: 07 June 2023

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Overview

• Writes up, maintains and reconciles the ledger, ensuring that the various amounts are correctly posted to the various accounts.

Responsibilities:

Accounting and Controls

• Prepare, process and file journals
• Prepare and reconcile accounts
• Capture/ prepare, select and file payments
• Clear cost centers
• Process and file invoices
• Capture budget and other financial information

Operational Activities

• Plan and prioritise own tasks
• Provide information on resource requirements for work objectives
• Use and report on the use of assets/ resources within area of responsibility, in line with standard procedures
• Apply an understanding of area of specialisation
• Capture and provide information for reports, as required
• Compile standardised reports and consolidate documents
• Comply with document filing requirements and maintain and update records and systems as required
• Adhere to organisational policies and procedures
• Assist with the preparation and update of SOP’s, as required
• Assist with projects, implementation of systems and feasibility studies

Requirements

Background/Experience

Background

• 1 to 3 years’ experience in accounts payable / receivable department
• Relevant financial, computer systems and procedures experience
• Experience working with creditors and/ or debtors
• Matric/ Grade 12

Specific job skills

• Computer literacy

Competencies

• Taking Action
• Meeting Deadlines
• Finalising Outputs
• Maintaining Accuracy
• Following Procedures

Closing Date: 07 June 2023

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Objective: 

• To promote and generate sales on key product portfolios to pharmacies on both ethical and generic ranges. In addition to mentioned objective, the position will also be responsible for building and maintaining strong business relationships with pharmacy decision makers, in order to drive net sales revenue.

KEY RESPONSIBILITIES

• Achieve and exceed set sales targets and market share objectives.
• Effective implementation of sales and marketing strategies.
• Effective management of the regional territory by means of planning, territory analysis, customer targeting and call coverage of identified customer base.
• Establishment of positive relationships (mutual trust and respect) with customers and other stakeholders.
• Manage key customer sales and effective relationship management.
• Providing ongoing customer support.
• Add value to an entrepreneurial climate.
• Effective territory expense management and control.
• Active engagement with team members & piers in order to build an exciting and high-performance team and company culture.

Requirements

SKILLS AND KNOWLEDGE

• Product knowledge on both Aspen and competitor products.
• Effective territory management.
• Knowledge of basic financial calculation i.e. Gross Margins, mark-ups.
• Analysing of Aspen in house data and external data sources.
• Strong ability to effectively communicate with both internal and external customers.
• Administration skills – ability to comply with the required administration standards associated with this position.
• Ability to work under pressure, to set priorities and to demonstrate time management skills.
• Creativity and flexibility – the ability to work in a changing environment and to adapt to different situations.

EDUCATION & EXPERIENCE

• Matric qualification.
• Tertiary qualification would be advantageous.
• 1-2 years proven sales track record is essential.
• Previous basket experience/exposure would be an advantage.
• Valid driver’s license and own vehicle.
• Existing relationships with key customers in the territory would be advantageous.