Current Jobs at RCL Foods

Job Description    

In this role, you'll have the chance to:

• Collaborate with leadership to develop and implement HR strategies that drive business success.
• Foster a positive, inclusive workplace culture where every voice is heard and valued.
• Lead initiatives that enhance employee engagement, performance, and development.
• Navigate the challenges of a fast-growing industry with creativity and a can-do attitude.

If you're ready to bring your HR expertise to a fun, dynamic, and forward-thinking company, Vector Logistics is where your career journey begins. Join us, and let's shape the future of logistics together!
    
Minimum Requirements    

• Must have at least 5 years’ experience as a HR generalist, of which 1 must be in an advisory role.
• Knowledge and experience of labour legislation is preferred 
• Solid experience working with unions.
• Degree in Human Resource Management
• Valid Code EB drivers’ licence

Duties & Responsibilities

Vector Logistics entrusts the HR Business Partner to

• Be a “trusted advisor” to the leadership team.
• Support the implementation of HR strategy in the business by ensuring that HR delivery is fully aligned to business goals within their functions.
•  Be the HR lead for multiple sites 
• Support managers and teams in business delivery through enhancing their capability to deliver Strategy into Action (SIA) components, manage their people, implement change and build relations with key stakeholders (internal and external).
• Utilise the talent development process and related tools to provide and develop a diverse talent pipeline for the short term needs of the company.
• Collaborate with the business for the creation a high-performance culture by supporting the implementation of team and organisation design solutions.
• Bring HR insight (including Employee and Industrial Relations) to bear on all people related issues (people, capabilities, organisation, leadership and culture).
• Facilitate HR service delivery to the business.
• Work in partnership with the leadership team to provide professional HR advice, coaching and solutions that support the business in the identification and management of workforce issues and major change programmes.
• Develop workforce plans that support the region and the organisational strategy and agenda.
  Support the development, integration and implementation of corporate HR policy and practice.
• Establish and maintain effective and efficient workforce practices and relations within the plant or region.

Duties & Responsibilities    

Workforce Strategy and Plan Formulation

• Work in partnership with the leadership team to establish the HR strategies and plans necessary to support the achievement of targets.
• Work closely with managers to identify and develop future staffing and talent needs.
• Monitor the achievement of strategies and plans and adjust, when necessary.

Talent Attraction and Management

• Support the activation of the talent strategy for the business by developing insight and analysis of people-related business issues and opportunities
• Manage the recruitment, selection and appointment process, ensuring that the right person for the job is appointed.
• Analyse workforce information and productivity measures and work with the leadership team to implement the  performance management and appraisal system.
• Analyse the results of the process and facilitate the implementation of interventions to improve performance results.
• Manage the succession planning process.Oversee terminations and exits according to policy guidelines.

Talent Development

• Identify specific employment and development issues from workforce trends and staff feedback mechanisms.
• Drive the implementation of training, mentoring and coaching programmes to address the identified need.
• Monitor and assess the impact of the training on individual and plant or regional performance.

Workforce Modernisation

• Act as an advocate of change and modernisation in support of business and HR strategies.
• Identify and implement workforce modernisation (including identification of new ways of working, role redesign and improved performance measurement systems) opportunities that support effective and efficient production and operations.

HR Practice Management

• Champion best practice human resource management.Influence key business decisions to ensure the effective management of staff through the fair, efficient and pragmatic application of best practice. This will include the training and coaching of managers in HR policy and practice and the monitoring and development of best practice to embrace diversity in the workforce.
• Support the collection of HR/organisational effectiveness metrics and measurement for the business across a HR lifecycle.
•  Interface with HR service providers for delivery of core HR services to the business and monitor quality and timeliness of service provision.
• Escalates HR service provision issues through the Functional HRBP.

Employee Relations

• Lead management in employee relations and conflict resolution.
• Manage and monitor conduct/misconduct, disciplinaries and grievances in the plant or region.
• Advise managers on complex employee relations issues.
• Support the business with employee and industrial relations by having knowledge of legislative requirements, an understanding of impact on the organisation and developing a relationship with the works council, unions, government, regulatory bodies and the community.
• Encourage groups and individuals to work collaboratively by focusing on the common purpose of the team.

Change Management

• Lead (and project manage) key HR initiatives and change programmes to ensure that they are delivered in accordance with agreed requirements realising effective coordination of people and resources.
•  Ensure that, as appropriate, such initiatives are embedded and the benefits realised.

Coaching

• Advise, coach and support managers on the wide range of staff leadership activities, ranging from the design, implementation and leadership of change programmes, to the management of individual cases, in order to ensure that all staff are managed efficiently and effectively and in accordance with organisational practice.
• Enhance leadership capability through workforce models and development of people management 

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Job Description    

At RCL FOODS we see and do things differently. We think bigger, work smarter, and collectively work as a team to achieve our ambition; MORE food to MORE people, MORE often! Our Talent Team is looking for someone who is self-driven to fill the role of Warehouse Supervisor with great adaptable skills to join our Grocery Division. 

The role will report into the Warehouse Controller and will be based in Randfontein.

This position will be responsible for the effective management of stock received from plants, booking of stock from plants and timeous loading of stock for delivery to ensure optimum service levels achieved. Oversee FG warehouses. This role will be specific to alternating between afternoon and night shift. Responsible for leading the specific shift

Minimum Requirements    

• Grade 12.
• Syspro knowledge.
• FlowCentric knowledge.
• Working knowledge on MSOffice
• Sound knowledge of distribution and planning.

Duties & Responsibilities    

• Responsible for assisting the Central Warehouse Controller in ensuring effective and efficient flow of work including distribution of finished goods.
• Oversee daily work activities.
• Ensure all stock removed and booked from plants daily with correct paperwork (SCT) – Yum Yum, Oil and Mayo Plant.
• Ensure all stocks are moved to the designated bins – 100%.
• Vehicle TAT -  < 03:00   - 95%
• Overtime – no worker to exceed 40 hours per month.
• Monthly stock counts.
• Stock rotation – no stock less than 3 months shelf life.
• Stock losses less than 0.5%.
• Daily handover report sent out after shift completion
• Establish and maintain designated work areas and arrange as needed; ensure orderly and safe conditions at all times. Ensure proper working condition of work areas, grounds trucks, tools, fixtures and equipment; arrange for repairs as needed.

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Job Description    
At RCL FOODS we see and do things differently, we think bigger, work smarter and as a team collectively work towards achieving our ambition, to Grow What Matters!

RCL FOODS is on the hunt for a Debtors Clerk to join our Baking team in Benoni. The successful incumbent will be responsible to facilitate the achievement of customer collection targets, essential to the  profitability of the Company and manage overdue accounts, reduce the Company’s risk and minimize losses.

Minimum Requirements    

• Must reside in or around Benoni. 
• A relevant  Degree/Diploma in Finance. 
• Knowledge of SAP/SYSPRO would be advantageous. 
• Be proficient on Microsoft Outlook, Word, Excel. 

Duties & Responsibilities

Credit Control

• Generate and dispatch invoices or POD’s on time to enable payment.
• Receive remittance advices from customers and allocate appropriately, daily
• Clear all allocated cash in the General Ledger.
• Matching all debits and credits on the   ERP system.
• Run statements on the ERP system prior to agreed monthly deadlines and distribute to customers.
• Assist vansheet clerks on driver corrections
• To assist FM/Accountant with administrative duties
• Ensure that all adhoc duties are performed to the satisfaction of the FM.

Customer Administration

• Maintain compliance to credit limits for each customer and highlight possible non- conformance to the responsible supervisor before they exceed defined limits.
• Liaise with customers to inform them of the balances once statements have been distributed, to ensure interim payment is made or to assist with application/documents for increases in credit limits where indicated by the credit analysis report.
• Report on all transactions on 60 days plus to the Credit Supervisor.
• Process ‘stop supply’ instructions on the ERP system where customer non-payment payment has occurred, ensuring that all of the necessary instructions and authorizations have been received.
• Where possible, liaise with customers to rectify account problems before “stop supply” instructions are implemented.
• Advise customers when the account has been blocked and ensure that all necessary internal departments are aware of the status of the customer/account.
• Process journals for the movement of driver payments.

Claim Processing

• Investigate pricing claims on the ERP system, print invoices and review deals on the system.
• Obtain authorization for valid deals on the prepared pricing cover sheet and distribute within the department.
• Schedule the claim on the ERP system for pricing where no valid deal exists and provide supporting documentation to the relevant team members for processing.
• Manage stock claims (returns, damaged stock, shortage etc.) by initiating the document flow.
• Assess if credit has been passed on queries and, if it not, submit supporting documents electronically to the relevant site.
• Ensure stock claims are tracked on the ERP system and that queries are finalised.
• Manage invalid claims by providing the necessary proof or backup documents to the customer.
• Update and maintain the Chain Store tracker for claims and ensure the credit notes are processed accordingly. 

Sales Administration Function

• Maintain electronic and paper-based customer records and information.
• Verify pricing discounts with relevant account manager and implement.
• On a weekly basis, investigate Syspro order discrepancies and liaise with National Account Manager and Channel manager, and implement corrective action.
• Master Data – Ensure all supporting documentation is submitted and correctly completed for account creation.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and client’s expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities.
• Participate in, and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

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Job Description    
"We Grow What Matters" is not just a slogan; it's a commitment to making a meaningful impact on the world through our people.

At RCL Foods, we live by a purpose that goes beyond nourishing bodies – "We Grow What Matters." As a leading force in the food manufacturing industry, we understand that growth extends far beyond our products; it's about cultivating an environment where diversity thrives. We are on the lookout for a passionate Sales Represantative. The role will be based at Elukwatini Depot and report to the Regional Sales Manager.

Minimum Requirements    
QUALIFICATION AND EXPERIENCE

• Grade 12.
• Drivers Licence Code 10
• PDP
• A formal qualification would be an added advantage
• Minimum 2 years’ experience in an FMCG environment

KNOWLEDGE AND SKILLS REQUIREMENTS

• Organised
• Ability to work under pressure.
• Sales planning
• Meeting sales goals
• Must be able to communicate with people on all levels
• Computer literacy
• Report writing
• Interpersonal
• Logical thinking
• Decision making
• Presentation and facilitation
• Negotiation

Duties & Responsibilities    
KEY RESPONSIBILITIES

Ensure efficient and cost-effective product distribution

• Ensure driver teams deliver according to mapped and optimised routes
• Ensure all new and old customers are plotted on the GPS system
• Ensure orders are geared towards improving truck utilisation and loaves/km
• Ensure delivery teams invoices correspond with loading list before vehicle leaves bakery

Ensure balancing of orders placed, delivered and returned

• Monitor driver orders for informal trade customers daily
• Monitor and track returns daily
• Craft and action plans to drastically improve returns

Submit sales figures from drivers daily

• Ensure driver teams’ sales are in line with sales targets
• Source and distribute of key trade intelligence
• Provide actionable plans for improvements and combating competitor activities

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Job Description    

• Administration of SHER records.
• Arranging calibration / services of risk related equipment.
• Keep SHER training matrix and all files up to date.
• Induction of employee’s & contractors when needed.
• Assist in contractor management.
• Assist in compliance reviews, general risk assessments and other safety assessments.
• Enforce compliance of regulatory requirements including company SHER policies and procedures.
• Arrange SHER Meetings / Trainings and schedule as needed.
• Managing and purchasing of PPE.
• Ensure first aid boxes are inspected monthly.
• Distribute weekly Safety Toolbox Talks & monthly SHER inspections to the SHER representatives.
• Investigate all injuries and implement corrective actions and preventive action.
• Updating of the incident register.
• Update Notice Boards – SHER.
• SHEQ-X administrations.
• Assisting with documentation, records, and files during both internal and external audits.
• Participating in departmental internal audits.
• Compile audit action plans.
• Raising NCR’S for internal & external audits

Minimum Requirements    

• Matric.
• Minimum SAMTRAC or similar, diploma / degree preferred in Safety.
• Various safety related short courses will be advantageous.
• Minimum of 2 – 3 years’ work experience.
• Valid driver’s license.
• Administration / Safety background will be advantageous.
• Knowledge and understanding of SHE systems.
• Computer literacy (Outlook, Excel, Power Point).

Duties & Responsibilities    

• Well-developed communication skills.
• Ability to work independently.
• Team Player.
• Results Driven.
• Attention to Detail.
• Time Management.
• Reporting skills.
• Coordination skill.

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Job Description    
Join our dynamic team as a Continuous Improvement Specialist and play a pivotal role in driving our operational strategy and objectives. You will lead the implementation of short/medium-term strategic projects, analyse complex operations, workflows, and production processes to enhance efficiency, and ensure our products meet the highest quality standards. This role involves designing and overseeing systems that maximize productivity, reduce waste, and encourage cost-effectiveness through innovative cost-saving initiatives.

Minimum Requirements    

• B-Tech or Degree in Industrial Engineering.
• 5+ years of industry experience within Food or FMCG environments.
• Proven experience with Lean and Continuous Improvement methodologies.
• Exceptional critical and curious thinking abilities.
• Strong problem-solving skills.
• Excellent communication and presentation skills.
• Keen attention to detail.
• Deep insight into manufacturing and operations.
• Proficiency in MS Office, particularly strong Excel skills.
• Strong coaching and mentoring skills within Operations.

Duties & Responsibilities

Strategic Leadership:

• Lead the business in driving operational strategy and objectives.
• Define and implement new operational strategies, working closely with the Operational team on special projects.

Advanced Analysis and Design:

• Conduct in-depth capacity planning and performance analysis.
• Analyse complex operations, workflows, and production processes to identify inefficiencies.
• Design control systems aimed at minimizing costs and production issues.

Project Management and Implementation:

• Manage new product development plans to ensure seamless integration into plant setups.
• Develop and implement comprehensive process improvements and technological upgrades.
• Ensure successful and sustainable project implementation through frequent process audits and reviews.
• Conduct post-implementation reviews to ensure successful delivery and identify improvements for future projects.

Training and Development:

• Provide advanced training and coaching to staff on new processes, fostering a Lean culture.
• Act as a catalyst for culture change towards high-performance excellence.

Continuous Improvement:

• Develop tools to measure efficiencies, identify trends, and detect process variations as part of a continuous improvement system.
• Advise on and initiate corrective actions to address key business metrics at risk of deviation.
• Identify and motivate for new investment opportunities (CAPEX) for future growth.

Relationship Building:

• Build and develop relationships with internal and external customers to address and exceed customer expectations.
• Deliver coaching on new developments, processes, and ways of working.

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Job Description    
We are seeking an experienced Factory Manager to oversee operations across our three plants on the Centurion site: Dessert Plant, Ambient Plant, and Long-Life Plant. This role involves managing site operations, engineering, risk, and continuous improvement teams, ensuring machinery and materials are efficiently utilized, and driving process optimization.

Minimum Requirements    

• Degree / diploma in Production Management / Engineering
• 10 years’ experience in an FMCG manufacturing environment (of which 7 years should be in a management capacity, with planning and strategic aspects)

Duties & Responsibilities

Strategic Input

• Provide input into the broader Processing strategy based on a 5 year view of requirements for the site.
• Drive the short, medium and long-term strategy and determine operational capacity requirements.
• Plan asset utilization and capex requirements while considering local conditions and competitor activity.
• Identify growth and investment opportunities through collaboration with relevant stakeholders in the business.
• Advise on tactics to maximize delivery on key strategic targets specifically, product volumes and quality.
• Set key performance indicators for the plants against which output will be measured.
• Drive a culture of commitment to key performance indicators by creating awareness and providing recognition for the attainment of KPI’s within the team.
• Ensure operational targets are aligned cross-functionally, as well as to the overall business strategy.

Operations Management

• Ensure optimal production and delivery of quality products.
• Implement best practices, minimize costs, and enhance process efficiency.
• Drive production targets, ensuring minimum wastage of raw materials, ingredients and packaging materials, and minimizing downtime.
• Work closely with suppliers to develop solutions that are best for customer needs, and plant and equipment capabilities.

Maintenance

• Manage the formulation of a maintenance plan that is aligned to the Production Plan across all 3 plants.
• Manage the maintenance team and ensure that planned maintenance programs are implemented to enable optimal asset utilization.
• Ensure that the maintenance practices and procurement processes are aligned to business standards.

Safety, Health, Risk, Environment and Quality Management

• Establish and manage the execution of systems and sound practices to ensure compliance with legislation.
• Guide the various business functions on site to ensure that all legislative and industry standards are achieved and timeous action is taken where required to ensure that there are no areas of non-compliance.
• Ensure that security is maintained and that appropriate investigations take place when incidents occur.
• Drive the adherence and maintenance of ISO 22 000/14 000/ 18 000 standards across the site.
• Ensure that the Total Quality Management System is maintained and applied consistently throughout the units.
• Drive inbound, outbound and in–process quality control in line with supply chain and customer requirements.
• Manage the implementation of, and measure environmentally sustainable practices.
• Proactively identify initiatives to optimise and/or conserve resources (water, electricity and gas).

Technical Expertise and Training

• Ensure training is provided to build a talent pool with the required capacity for the long- term.
• Provide technical guidance, contribute to training programs, and ensure knowledge transfer.

Financial Management

• Assist the commercial function to manage and optimize the budgeted costs for the site, authorizing expenditure, and monitoring spending activity within teams.
• Manage costs to ensure lowest cost production, profitable product mix, and the optimal utilisation of assets and resources.
• Drive sustainable asset care across the site through planned maintenance and management of Capex spend.
• Implement planned maintenance for optimal asset utilization and manage facility renovations/expansions, raw materials, and finished goods to address stock variances and losses.

Customer Service Management

• Ensure production is aligned to the customer production plan and to changing market segments, placing contingency plants in place to prevent delays and enhance the customer experience.
• Drive continuous improvement as an important element of service delivery.
• Identify trends / patterns in customer requests and share with Customer Exec to improve service delivery.
• Provide technical solutions to customers during plant visits, solve problems with existing products and the development of new products.

Data Management and Reporting

• Use relevant information from IT systems to conduct trend analysis and inform decision making for the site.
• Analyse management information on a daily basis to ensure production targets and standards are being met.
• Suggest system changes to ensure the ongoing relevance and accuracy of information.
• Share relevant data with the senior management team to enable reliable business decision-making.

Contract Management

• Manage external supplier relationships and contracts in collaboration with Procurement to ensure agreed service levels are met. Assist Procurement in defining the spec to procure goods and services.

Leadership

• Lead the site operations management team towards meeting strategy and targets – through regular communication and utilisation of full organisational talent management tool set.
• Manage the site’s operations succession plans to enable the development of a future leaders and specialists.
• Implement the Group’s diversity strategy as required by the business at all levels and that statutory targets and requirements are met under section 24 of the Employment Equity Act.
• Utilise available training opportunities and contributing to the development of new training solutions in collaboration with regional and national training specialists.
• Conduct regular performance appraisals and ensure that the process is cascaded throughout the site.
• Manage the employee relations climate and ensure corrective action is taken where required
• Chair or initiate disciplinary hearings as needed according to RPM standards.

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Job Description    

• As a leading player in the Food Manufacturing industry, we pride ourselves on delivering high-quality products and making a positive impact. As we continue to grow, we are seeking a talented and motivated individual to join our team as a Production Manager.
• The job holder will be required to manage the manufacturing of value-added Mixes (Coatings, concentrates on old and new premix lines) and packing of wheat and maize products, at the Pretoria Milling site in the most cost-effective way ensuring maximum efficiency and optimal mix whilst maintaining compliance with legislation, customer specifications, food safety, and quality standards to achieve production plan targets and determine and drive best practices, benchmarking and consistency management across the Department.

The role reports to the Operations Executive and is based in Pretoria West.

Minimum Requirements    
Qualifications:

• A Diploma/ Degree in Production Management or Degree/ Diploma in industrial/ Mechanical/ Electrical Engineering
• A Wheat or Maize Milling qualification and practical experience would be advantageous

Experience:

• Relevant Manufacturing and Leadership certification or qualification
• 7 years of relevant operational experience in an FMCG manufacturing environment with at least 5 years in a management position

Duties & Responsibilities

Planning:

• Research and analyze best practices, local conditions, trends, and competitor activity to inform strategy.
• Contribute to manufacturing strategy and execute annual objectives.
• Fine-tune systems to adapt to changing work practices.
• Foster integration between cross-functional processing and planning teams.
• Innovate resource use for optimal output.
• Establish guidelines for resource optimization and minimal resource use.
• Set departmental targets aligned with plant objectives and monitor performance weekly.
• Adjust production plans to meet annual targets and address production variances.

Packing and Process Management:

• Drive continuous improvement in processes and procedures.
• Ensure departmental capacity aligns with production plans.
• Optimize resource allocation (cost, people, time) in the processing department.
• Coordinate with S&OP and Milling departments for production alignment.
• Manage labor resources within budget and develop talent pipelines.
• Monitor and adjust manpower and equipment availability to meet production needs.
• Report on departmental KPIs weekly and address non-conformances promptly.
• Manage equipment performance and maintenance priorities with Engineering.

Safety, Health, Risk, Food Safety and Quality Oversight:

• Establish systems and practices to comply with regulations and best practices.
• Ensure compliance with safety, health, food safety, and quality standards.
• Maintain FSSC 22 000 standards and related management systems.
• Implement in-process quality control and sustainable environmental practices.
• Maintain high housekeeping standards and develop SOPs for packing lines.

Financial Management:

• Assume responsibility for the departmental budget.
• Forecast, plan, and review annual budgets.
• Manage input costs and address overspending.
• Implement cost containment measures and business improvement initiatives.
• Provide input into Capex plans and justify expenditures to senior management.

Contract Management:

• Collaborate with HR and Procurement for contractor selection.
• Develop SLAs for suppliers and manage contracts within the department.

Project Management:

• Manage project plans and oversee implementation within the department.
• Drive efficiency projects to improve execution and operational targets.

Reporting:

• Ensure accurate data capture for reliable reporting and decision-making.
• Utilize IT systems to analyze operational management and costs.
• Adjust processing practices to optimize volume and quality.

Staff Management:

• Manage capacity through RCL employees and external labor providers.
• Facilitate daily planning discussions and monthly 1-on-1s.
• Drive leadership development and skills enhancement.
• Manage performance and conduct disciplinary actions when necessary.
• Oversee training and career development plans.
• Conduct operational meetings and ensure objectives are met.

Key Performance Indicators (KPIs):

• Manage Processing budget versus expenditure.
• Achieve planned versus actual production rate (>95%).
• Reduce process waste.
• Deliver on cost-saving initiatives.
• Ensure SHEQ compliance.
• Implement training according to plans.
• Maintain staff morale and retention.
• Achieve production targets (volumes, yield, line speed).
• Manage labor costs and overtime effectively.

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Job Description    
Vector Logistics is in search for an Admin Clerk to join our Finance Team. The role will be based in Westville and report to the Financial Accountant.

The incumbent will be required to upkeep the general ledger and to assist with daily cash administration.

Minimum Requirements    

• Matric plus an Accounting based tertiary qualification.
• Minimum of 3 years’ relevant experience is required.
• SAP R/3 knowledge and experience preferable
• Advanced MS Office skills (Word, Excel, and Outlook)
• Verbal and written communication
• Analytical thinking
• Numeracy

Attributes

•  Tolerant of stress and pressure
• Attention to detail
• Deadline driven

Duties & Responsibilities

Daily Cash Management

•  Check bank balances & get overall balance for spreadsheet from Standard bank website.
• Debtors figure from Credit Department.
• Payment’s figure breakdown from Sub Accountant.
• Complete spreadsheet & send out for approval to Finance Managers
• Check bank balances of each account we are paying from (Transfer funds if needed)
• Release step 4 of SAP EFT’s (ZRBS – VEC 99)
• Check bank statements that all payments are off successfully.
• Save audit reports on S/drive - S:\FINANCE\FINANCE HEAD OFFICE TEAM\Audit Files
• Update daily balances spreadsheet with investment / borrowing & bank balances.

 Expense Claims

•  Receive approved DOC workflow – Check approvals and attachments.
• Slips / Receipts need to be attached and checked against claim & FNB statement.
• Complete excel spreadsheet with details.
• Send Finance Manager run number to post with supporting docs.
• Once posted approve the GDA workflow.
• Pay Reimbursements weekly on a Thursday via payment run.
• Send payment list to Sub Accountant on a Wednesday & check runs.

NAM Import VAT

• Receive asycuda report & SAD 500 docs.
• Complete the monthly spreadsheet with SAD 500 details
• Check the SAD 500 docs against the asycuda report (These need to match) and investigate any outstanding documentation.
• Once schedule & asycuda report balances, email Finance Manager to check & complete return.
• Payment due 20th of each month
• Email Sub Accountant with amount due & ask her to change reference number for 700001 on 15th of month. She will also make sure enough funds are in NAM bank account
• Complete journal tab (Finance Manager to post)
• Check NAM bank account on 20th to make sure payment is off.

PO’s

• ME21N – Create PO (Request via DOC workflow or email, must be approved by manager and PO details on request)
• Send email for PO release (Check steps of release depending on PO value)
• Once fully released and invoice is received, goods receipt can be done – ML81N / MIGO
• Email invoice & PO number to Finance Clerk for verification

BOL Verification (Standard bank)

• Receive new account details loaded onto BOL (email from Master data team)
• Complete release step once verified by Cash & Assets Controller
• Check details loaded against support docs, make sure 100% correct to release.
• Reply to email once released.

CO 26 – Invoicing & Journals

• Upload invoices and journals requested by VTM Team ZTRIP_F65
• Fixed billing invoices done monthly (Spreadsheet saved in folder)

Month End

• Upload journals sent by Finance Managers – ZTRIP_F65
• Co 26 – Fixed billing schedule & invoicing and journals sent by VTM team – ZTRIP_F65
• Payroll journals sent by Payroll Manager.
• Send outstanding list of POs not released to Finance Clerk for accrual.
• Standard bank interest accrual
• Process journals from Sub Accountant to clear bank accounts (Salaries, bank charges, Cashman investment / borrowing, bank entries)
• Ad hoc duties

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in regular performance appraisals and ensure that own targets and goals are clear and achievable.

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Job Description    
RCL Foods is currently recruiting for a Receipting Clerk to join our Milling division based in Pretoria West. The successful Candidate will be responsible for executing the goods receipting of all National Office non stock items, services and finished products for resale.

Minimum Requirements    

• Matric
• Diploma (Finance, Procurement, SCM/Logistics)
• 6-12 months experience in a Finance Admin role
• SAP knowledge would be advantageous
• Knowledge of the Procure to Pay process
• Experience working on MS Office
• Experience working on Excel

Duties & Responsibilities

DAILY OPERATIONAL EXECUTION

• Receipting of non-stock items, service items and finished product for resale in compliant and timely manner.
• Ensure compliance with established procedures and company standards including levels of authority.
• Ensure that high level of house-keeping are maintained.

NON-STOCK ITEMS
The Receipting Clerk must verify that a Purchase Order (PO) exists for the delivery being received. Stock can only be receipted against an ERP system PO.

• Once the PO has been identified, Receipting clerk who physically received the items must check the delivery note against the physical stock for following:
  • Item correctness,
  • Quantity of stock, and
  • Visual quality.
• If there is no PO on the system, the stock must be returned back to the vendor by means of a goods returned advice.
• Once the Receipting Clerk is satisfied that the stock is correct and that the PO exists the supplier delivery note must be signed, the delivery note retained and a copy returned to the supplier; and approved copy is submitted to the creditors department.

SERVICES

• Where services have been received: The service invoice and job card (if applicable) must be signed by the End User / or Cost Centre Owner as evidence of the service having been performed.
• The invoice and applicable job card must be submitted to the Operational Procurement for receipting.
• The Receipting Clerk will capture the receipt on the ERP system.
• Where original service invoices are received by the Operational Procurement; original invoices must be submitted to the Creditors Department for payment after goods receipt capture has been completed.
• After completion of above steps, the Receipting Clerk must create a service entry sheet on the ERP system.

RECEIPTING OF FINISHED PRODUCT FOR RESALE

• Same principles required as per above.
• Attention to detail on goods receipting batch numbers based on approved received by SHEQ
• Ensure receipting is completed with 24 hours of receipt of all relevant supporting documentation.

ERP PROCESSING

• The Receipting clerk must create and / or capture the goods receipt on ERP system against the PO.
• Delivery note number must be included on Goods Receipt entry.
• For batch managed items, each batch must be captured on a separate line on the goods receipt.
• Once the goods receipt has been captured, the Receipting Clerk must write the Goods Receipt number onto the delivery note and file it.
• All delivery documents from the supplier must be filed.

EFFECTIVE TEAMWORK AND SELF-MANAGEMENT

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

KPIS

• Compliance with receipting policies and procedures including company levels of authority
• Accuracy of documentation and data
• All invoices and delivery notes are receipted against an authorised Purchase Order within 24 hours of receiving an approved workflow/ approved delivery note / approved invoice; and within deadlines for month end.
• Purchase order are to be expedited timeously
• Assist buying team with all finance queries where necessary and all queries to be resolved within 48 hours
• No open purchase orders after delivery date on system i.e. BI Cube and SAP systems

ADHOC AMINISTRATIVE DUTIES
General administrative duties
Administration of 3G data cards applications for Group Services and Consumer Division:

• Issue 3G cards to employees on fully approved workflow requests
• Order 3G cards from preferred service provider as required
• Maintenance of master-list of all 3G cards allocated to employees
• Address internal customer queries (i.e. employees) e.g. top up requests with necessary approvals obtained and provide a link between the end user and the preferred service provider.

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Job Description    
RCL FOODS is seeking a Maintenance Administrator to join our Baking Division. The position supports the Department’s Administrative and systems function. The role will be based in Pretoria West and will report to the Maintenance Manager.

Minimum Requirements    
QUALIFICATION AND EXPERIENCE

• Grade 12.
• Minimum of 2 years’ Maintenance experience preferably within the FMCG environment.
• Health & Safety Experience

KNOWLEDGE AND SKILLS REQUIREMENTS

• Sound knowledge of the plant and processes
• Sound knowledge of Health & Safety systems.
• Computer literate in both Microsoft Excel and Microsoft Word
• Knowledge of ERP/EAMS (On-key, Bestime, Syspro, etc.)
• An understanding on performance of relevant maintenance activities
• Sound understanding of equipment reliability and performance.
• Ability to plan and schedule maintenance related activities.
• Compile, create and interpret report graphs.

Duties & Responsibilities

KEY RESPONSIBILITIES

• Assist Maintenance Planner with planning activities according to professional planning standards.
• Ensure that best practices in planning are applied to improve the efficiency of maintenance.
• Implement and maintain a proper maintenance strategy and philosophy.
• Initiate and manage preventative maintenance of all sections.
• Updating & managing of Bestime time keeping of department.
• Conduct Health & Safety inspections & Monthly requirements within department.
• Assisting Maintenance Planner with Health & Safety Statutory Pragma Onkey System.
• Ensure that all necessary documentation to perform the maintenance work are available.
• Schedule Building maintenance work.
• Ensure that Key Performance Indicators are captured and reported.