Job Opportunities at TotalEnergies

Job Description

• As a Category Manager: Transport ; Warehousing and Packaging you will be responsible for the following activities:

Category management:

•  To develop overall category vision and strategy in line with the established overall Procurement Strategy
•  To establish category priorities and planning based on benefits opportunities, e.g. concerning Strategic Sourcing timing and supplier management approach
•  To challenge internal stakeholder / customer requirements to open new sourcing opportunities
•  To focus on value creation opportunities and total cost of ownership
•  To take a strategic and long term view of procurement in identifying and developing innovative sources and contractual arrangements

Strategic sourcing:

•  To define Category Sourcing Strategy through analysing external and internal profile and TCO modeling
•  To understand supply chain and TCO reduction opportunities
•  To maintain and construct the analyses of a deep fact base for purchased commodities
•  To develop an expertise in the strategic sourcing process
•  To analyse past spend as well as forecast spend and savings by commodity/business unit/location
•  To lead supplier listing and RFP Development
•  To lead Supplier Evaluation Process
•  To be responsible for drafting agreements, developing and execution of Implementation Plan and the implementation of the awarded supplier contracts across all business units
•  To lead in negotiations with suppliers during the sourcing review
•  To analyse and report supplier performance metrics and conducts benchmarking studies
•  To actively manage the project timelines; communicate with the team members and other stake holders to ensure timely developments of report
•  To manage buyers that report into the position
•  To be responsible for implementing longer term contracts / agreement with suppliers to provide common site development services Internal stakeholder management:
•  To closely manage the relationship with internal customers and stakeholders, both within the framework of cross-functional category teams but also generally other internal stakeholders with relation to the category
•  To ensure collaborative category management and collaborative supplier management
•  To proactively organise sessions with internal stakeholders/business to ensure the optimal Total cost of ownership (TCO) for
• Total and to ensure buy in of initiatives and contract compliance

General:

•  To appropriately apply policies and procedures in compliance with the government laws
•  To enhance BBBEE rating through monitoring suppliers and contracting and buying from BBBEE accredited suppliers
• Stakeholder Management and Communication
•  To lead Category benefit tracking in line with TSA benefit tracking approach
•  To ensure suppliers adhere to TSA procurement procedures

HSEQ:

•  To appropriately apply policies and procedures in compliance with government laws

Context and environment

• Highly pressured environment to meet project timelines
• Management of stakeholder relations
• Project workload is low-medium
• Manage strategic projects with high spend

Candidate profile

Ideally as a Category Manager : Transport ; Warehousing and Packaging you will possess the following:

• Qualification : Recognised postgrad qualification preferably in Commerce ; Supply Chain. Logistic CIPS will be added advantage
• Expérience : Extensive purchasing experience (+5 years) Oil industry added advantage, good understanding of Logistic
• Tools : Proficient with Microsoft and relevant IT tools. ERP System, preferably SAP
• Competencies : Key functional competencies include supply chain knowledge, procurement processes, internal stakeholder management, procurement law, monitor & measure performance, procurement applications, strategic sourcing process, industry & category expertise, category profile analysis, supplier negotiation and management, TCO mindset and modeling, contract management, benefit tracking, analytics, business understanding  Leadership competencies include trust, accountability, team work, people management, leadership, change management and communication, integrity and ethics, analytical thinking, conceptual thinking, strategic thinking
• English is the working language

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Job Description

• As a General Accouting Manager, you will be responsible for the following: 

HSEQ

• Ensure commitment and compliance with the Company’s safety policy and company rules.
• Carry out Safety tours and Joint Safety tours are defined annually Compliance.
• Strict compliance with the Company’s Compliance Program and play a key role in ensure accounting records reflect the actual financial transactions flows

Strategy

• To implement a financial reporting that gives management the appropriate information to build the long-term strategy of the company.

Accounting and Reporting

• Management of the month end and quarterly closing process
• To ensure the accurate, timeous and consistent production of consolidated monthly, quarterly (CAP and Board) and Annual Financial Statements to the relevant entities (local shareholders, management, Board, Audit Committee and overseas shareholders)
• To ensure compliance with accounting reporting requirements (IFRS) and prepare memos to support the Company’s accounting in various technical areas.
• To ensure accuracy, completeness and integrity of the fixed assets system
• Ensure SOX compliance in all reporting activities.
• To ensure business rules for Asset Management are adhered to, the monthly AUC report is acted upon
• Management of the external audit process
• Review of balance sheet reconciliations
• Review of policies and procedures and ensure they are up to date
• Responsible for managing the Shared Service Centre
• Review complex business transactions and ensure they are in line with the accounting standards
• To ensure appropriate and reliable communication with external auditors and other key stakeholders in TMSA
• Reporting of accurate KPI’s and ratio’s

Accounts Payable Management

• To manage the accounts payable process for TMSA’s product and goods and services
• Responsible for managing the Shared Service Centre
• To ensure appropriate internal and external service levels to business and suppliers, ensuring all suppliers are paid on time and within contractual commitments where applicable

Business development

• To participate in current and future information technology projects that have impact on the financial statements of the Group and business projects.
• To optimise the use of available technology to improve the flow of available information to internal and external stakeholders.
• To identify inefficient processes and drive the implementation of value-adding accounting measures, policies and procedures

People management

• To manage the staff by creating a motivating work environment, providing development opportunities, and monitoring their performance in line with the set objectives
• To ensure critical skills and positions are identified.
• To ensure succession plan is in place for direct reports, and update job descriptions at least every 2 years.
• To ensure the annual employee review process includes a review of employee career plan and development plan.

Context and environment

Internal Contacts: Operations, finance, Paris group consolidation department and internal audit.

• Cross functionality required through interaction other divisions
• Ensuring that financial information is valid, useful, accurate and timeous
• Recommendations to management about internal controls and operational issues. Problem solving.
• Evaluation of information from other departments
• External Contacts: External auditors and shareholders.

Candidate profile

• Ideally, as a General Accounting Manager, you will possess the following: 
• Certified CA(SA)
• A minimum of 7 years commercial experience with at least 5 years of management experience
• Very good knowledge of IFRS, year-end reporting and closing procedures
• Very good knowledge of SAP
• Good knowledge of the oil industry key competencies required
• Analytical skills
• Leading and supervising others
• Very good interpersonal skills
• Ability to work under pressure
• Very good presentation skills

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Job Description

• As a Key Account Specialist, you will be responsible for the following activities: 

Main Responsibilities.

• To ensure sales budgets are achieved for fuels and lubricants, and give input during budgeting process
• To nurture, maintain and manage good customer business relationships in the Agriculture channel of trade
• To effectively manage pricing, rebates and discount levels and ensure all costing associated with customers is accounted for.
• To ensure that under recoveries (e.g. transport, product returns, maintenance costs, etc.) are collected.
• To control the level of gross margin after variable expense (GMVE) per customer
• To manage customer credit (resolve errors, perform reconciliation), and ensure customer service delivery.
• To conduct variance analysis / business reviews per customer, compare to budget and take corrective action where appropriate.
• To ensure proper stock management and sales forecasting
• To monitor and control Fuel Management System suppliers and other suppliers to ensure that costs are managed.
• To compile monthly business review and KPI’s, including asset management
• To effectively control contracts and administration to ensure contractual rights and obligations are understood and executed.
• To ensure that all Capex Projects are executed in line with agreed budgets.

Asset & Stock Management

• To ensure that all TMSA Assets and Equipment are maintained according to the Company’s standards and norms.
• Manage the Area’s operating expenditure and working capital through regular budget monitoring to ensure a reduction in costs to improve the profitability of the Company.
• To ensure that all regulatory and TOTAL South Africa requirements in respect of handling, storing and distributing our products are adhered to strictly and submissions are maintained.

GT Strategy

• To identify and collaborate on leads for GT business opportunities with the Regional Sales Manager
• To enhance existing business by bringing on board existing new business with Existing customers.
• To implement and execute promotions and marketing strategies / activities as directed to ensure marketing objectives are reached.
• To collect and report market intelligence, competitor activities, pricing strategies etc.
• To investigate and initiate / propose opportunities for investments in the sales area.
• To assist in controlling capital expenditure, commitments and liquidations in the sales area
• Participate in developing sales and marketing strategies.

HSEQ:

• Manage the HSEQ and security of the Area to ensure constant adherence and compliance to the Company’s standards, any local by-laws and government legislation. This to minimize all risk pertaining to the company’s assets and stock, be an excellent corporate citizen, remain operational and ensure the safety of all people.

People

• To assist in developing, coaching and mentoring trainees / new sales staff to promote a positive working environment which will attract and retain skilled staff and increase productivity.
• Teamwork is critical and key to the success of the Agric Team.

Context and environment

• Tension in to achieving an effective balance between marketing benefits and profitability for both Customers and Total South Africa.
• Identify financially viable solutions for each customer to ensure long-term sustainable and profitable business in a highly contested market where customers have the freedom of choice
• Other internal or external constraints which make this job challenging are an uncertain regulatory environment (transforming from heavy regulation towards easing of regulation in some areas and tightening in others) skills shortages, BBBEE transformation imperatives, etc
• Tough and very competitive marketing environment. Tension in achieving an effective balance between marketing benefits and profitability for both GT Customers and TSA to ensure long-term sustainable and profitable business in these dynamic markets where customers have freedom of choice.

Candidate profile

• Ideally as a Key Account Specialist you will possess the following: 
• Appropriate tertiary qualification in sales / business management or administration
• 4-6 years marketing and sales management experience in the oil industry or a comparable industry
• Exposure to analyzing and interpreting financial statements / results either in studies or work experience.
• Interacting with employees, customers, and government / parastatal and other organizations
• Good sales management, negotiation and conflict resolution skills; good analytical and presentation skills
• Good knowledge and understanding of business and legal basics.
• Good knowledge and application of people management and interpersonal skills
• Good knowledge and application of TMSA’s Code of Conduct / Ethics and Policies and Procedures
• Computer literacy is a requirement (Harmony System (SAP), and SALSA)

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Job Description

• As a Fuel Controller you will be responsible for the following activities: 
• Co-ordinate all rail orders and submit timeously to Transnet for tank car business allocation.
• Schedule and allocate tank cars on daily basis. Ensuring all tank cars are entered into SAM timeously and correctly.
• Ensure timeous loading and dispatching of allocated tank cars. Monitoring and coordinating Plant Assistants during tank car loading process. Leasing with Transnet with regards to tank cars already loaded.
• Ensure all documentation and sealing of tank cars is done correctly and on time.
• Timorously processing of EDI transactions as well as obtaining intact numbers from Spoornet
• Ensure compliance to all policies and procedures related to product receipt into the Island View Terminal and this to include the following:
• Ensure that product receipted into the Terminal is of the correct quality, quantity and correct storage tanks always.
• Ensure that communication and alignment between all parties i.e. supply coordinator and OOC, Natcos, Transnet Pipeline ( MPP)
• P201’s are to be generated timorously after receipt has been completed and corrections done on time before receipted into SAP.
• P201’s are to be submitted to all required parties (e.g. Sapref, Natref (NDO), SARS, Surveyors) on time so as to finalize outturns.
• Supervise and check that correct lines as well as tanks are lined for required transfer. Communicating suppliers (e.g. Natref, Sapref) always so as to ensure that transfer occurs safely and timorously.
• Check on volumes transferred hourly as well as ensure all communication is functioning prior to start of transfer.
• Ensure correct pumps and tanks are allocated while transfer is in progress to minimize disruptions to Rail and Road Gantry.
• Supervise the loading of the Barge. Ensure quality of product, quantity, and correct tanks are used and lined up correctly.
• Shift handover completed as per TOM- TOM requirements
• Site handover logbook updated daily
• Maintenance and operation of VRU to ensure proper function.
• Assist with routine maintenance.
• Alignment and maintenance to Integrity management and TOM- TOM / Maestro/ TRA requirements
• Perform any other duties as requested by the Terminal Supervisor or Manager.
• Assist in the implementation of Process Safety Management (PSM) at the Terminal

HSSEQ

• Supervise the HSSEQ of the terminal to ensure constant adherence and compliance to the Company’s standards, any local by-laws and government legislation. This to minimize all risk pertaining to the company’s assets and stock, be an excellent corporate citizen, remain operational and ensure the safety of all people.
• Management of One Maestro and Maestro Log – responsible per element champion
• Permit to work management for IVT/ LMP
• Prevention of incidents and accidents, applying REX best practices
• Compliance to site rules
• Contribute in achieving all set HSSEQ objectives (see attached Performance Objectives)
• Management of SCB’s, DGS and MTI’s

LEGAL

• Comply to OHS-ACT 1 Appoint 8.2i b) legal compliance to national, environmental and local laws c) appointment and monitoring of Health and Safety Committees (including: Safety Officer, Fire Team and First Aid)
• Assist with the Optimizing of TSA’s use of Terminal assets and ensure compliance to NERSA license conditions.
• Ensure compliance to Railway Safety Regulator
• Strict adherence to Harbor Regulations

GOVERNANCE

• To ensure effective risk management and internal control, including asset management, for area of responsibility

Context and environment

• Controlling the Plant Assistance, especially relating to Rail Tank car loading and receipts.
• Troubleshooting/fault finding on Terminal equipment when minor technical problems are experienced.
• Ensuring consistent implementation, to Total’s standards, by the staff servicing the terminal.
• Ensuring the highest awareness and application of HSSEQ and security standards on a constant basis due to the serious risk and impact an incident can have on the Company, both internally and externally (e.g., lives of people, Company image, working capital, assets, legislative, environment and social-factors).
• Investigating product losses due to inaccurate admin or loading of product.
• Communication to be sent to all relevant parties notifying of delays.

Candidate profile

• Ideally as a Fuel Controller you will possess the following:
• Suitable 3-year tertiary qualification or 3 year Shift Supervisor experience
• Experience gained in a petrochemical, production, and warehousing or industrial environment

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Job Description

• As a Maintenance Contracts Manager you will be responsible for the following activities:

Corrective maintenance:

• To manage corrective maintenance for all TMSA and gives maintenance support to NBE depots.
• Confirmation of work completed according to the maintenance policies and procedures and ensure SAP GR55 settlements are completed before month end.
• To ensure that the contractor meets the set SLAs as stipulated in the contract.
• To ensure that maintenance contractors submit the monthly HSE KPI’s for contractors.
• Preventive and predefined maintenance:
• To ensure that in collaboration with purchasing you have set all contracts for equipment that requires preventive or predefined maintenance and whenever required updates are done.
• To ensure that preventive and predefined maintenance is carried out in line with the manufacturers, legal and group requirements, and standards.
• To ensure that Annual Safety files are in place and renewed annually.
• To ensure that the maintenance cost is allocated to the specific equipment and analysis of expenses are conducted.
• To ensure that legal inspections are done, namely: Structural, Electrical, Fire Fighting Survey, 5 Year Tank inspection, Annual Pipeline inspections, 5 Yearly TRV Inspection.

HSEQ and Technical:

• To ensure all contractors adhere to all legislated and company HSEQ requirements.

Governance:

• To ensure effective risk management and internal control, including asset management, for area of responsibility.

Context and environment

• Activity: management of all outsourced corrective, preventive and predefined maintenance works through optimal utilisation of the service providers; This is aligned to the strategic path with due consideration to the legislative framework, HSEQ, Purchasing processes and effective service.

Candidate profile

• Ideally as a Maintenance Contracts Manager you will poses the following:
• Appropriate business degree / diploma (Mechanical /Civil Engineering is an advantage)
• 5 years working experience in petroleum or comparable industry
• General experience in the oil industry with sound experience in the maintenance of logistics and corporate services assets.
• High level of problem-solving ability, negotiating skills, tenacity, ability to challenge and identify problems.
• English is the working language