Career Opportunities at BDO South Africa

Description

• BDO South Africa is seeking to appoint a talented and experienced Company Secretarial Consultant to join the Cape Town office. The successful applicant would have proven experience in the provision of effective company secretarial service to the Shareholders, Board, sub-committees and other governance structures of the organisation and to ensure compliance with governance and statutory requirements.

Key Responsibilities:

• Assist in managing a portfolio of company secretarial client entities, maintaining strong relationships with the clients;
• Prepare; consolidate and circulate Board, Trust and subcommittee packs ahead of meetings,
• Participate in board meetings, preparing first draft of minutes and matters arising;
• Prepare and review shareholder's meetings, circular resolutions and minutes/resolutions;
• Liaison with Board/Shareholders, beneficiaries, auditors, bankers and Lenders (as required);
• Preparation and filing of statutory forms with Companies and Intellectual Property Commission ("CIPC");
• Dealing with queries on a day-to-day basis from internal teams, Banks, Lenders, auditors and regulators;
• Maintenance of statutory registers and minute books;
• Update and maintain the electronic company registers and statutory records for all companies;
• Annual general meeting preparation, consolidation and provide the company secretary with relevant documents (proxies, MOl's, Notice of AGM etc
• Other ad-hoc administrative duties such as KYC requests;
• Management of non-executive director fees;
• General/Ad-hoc governance team support for Company Secretary and Corporate Governance Consultants
• Schedule and Convene Trust, Board and subcommittee meeting(s)

Requirements
Qualifications: 

• LLB / BCom Law/ a recognized Company Secretarial Qualification /Corporate Governance Qualification

Experience:

• At least Five (5) years' experience at a senior level in a listed / holding/large private company or public entity within legal or secretarial or related field;
• Experience in attending board and subcommittee meetings; and working with both CIPC and Master of the High Court with respect to Trusts;
• Ability to communicate with all levels within the business in a clear and articulate manner;
• At least 3 years Minute drafting skills and excellent attention to detail;
• Strong Microsoft Office suite skills and Adobe Acrobat Pro;
• Detailed understanding of Companies Act; and the Trust Property Control Act;
• Fluent in English - this is a prerequisite;
• Understanding of relevant company secretarial computer programs (e.g.Profsec, or Greatsoft) will be advantageous.

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Description

• BDO Business Services Outsourcing has a vacancy for a Senior Accountant who will help in maintaining/managing portfolios of monthly and annual accounting clients. 

Competencies:

• Perform the following annual engagements:
• Annual write-up of accounting records utilising the firms preferred software tool, i.e. Xero, SAGE Online, Pastel Partner
• Compilation Engagements in terms of ISRS 4410
• Independent Review Engagements in terms of ISRE 2400
• Accounting Officer Engagements in terms of Close Corporations Act
• Ensuring that proper planning is performed before execution
• Ensuring BDO SOP’s are followed at all times
• Proposing journals to client (via Senior / Manager)
• Communicating with clients and making engagement arrangements, discuss engagement results
• Drafting AFS per IFRS and IFRS for SMEs
• Performing tax computations for companies, close corporations and trusts (including SBC’s, special allowances (s12C, s12E, etc) 
• Monthly accounting - processing accounting transactions and reconciliations to Balance Sheet, preparation of management accounts and calculation and reconciling of VAT and PAYE
• Managing own WIP and budgets on engagements
• Updating Manager and Partner on progress of engagements
• Mentoring junior staff both on the job and generally
• Assist other staff members where needed
• Outsourced projects when needed
• Other duties as may be required in line with the position.

Requirements

• B.Com Financial Accounting  
• Ability to work in a team and independently
• Good communication skills, internal and external, both written and verbal
• Working knowledge of most commonly used accounting packages (for reporting purposes and ad-hoc processing)
• Detailed knowledge of Caseware Working papers

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Description

• The Personal Assistant provides extensive support including but not limited to admin, secretarial and functional support associated with the specific role requirements. The Personal Assistant also assists in increasing and ensuring the office's efficiency in the required administrative functions.

Reporting to the Head of Audit, the Personal Assistant will inter alia be responsible for

• Providing professional and confidential administrative support to multiple Partners within the Audit division.
• Providing support to the audit managers and trainees regarding work done for designated partners.
• Initiating, establishing, implementing, maintaining, and monitoring administration systems and procedures within the Partner’s Office
• Diary management for Partners and General Office Administration
• Providing logistical support to the Partners in the execution of his/her duties
• Coordinating and providing secretarial support to Partners, including taking minutes, preparing presentations, collation of reports, memorandums, and electronic communication.
• Processing invoices (including credit notes and release of write-off invoices).
• Organisation and booking of seminars and conferences for partners and staff including bookings, expense requisitions, obtaining partner authorisation, follow-up, sending to relevant partners
• Organising business and private travel arrangements
• Ensure financial statements are printed and audit reports are typed.
• Communicating verbally and electronically with internal and external clients.
• Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries
• Input of weekly timesheets and expenses (billings) onto Great soft and keep track of hours spent
• Dealing with Client queries and enquiries.
• Debt collection on requests from partners.
• Control of Petty Cash Management process
• General Administration and any ad hoc duties/projects that will be assigned from time to time.

Requirements
Qualifications

• National Diploma - Administration and Office Support/ 3-year Degree in Office Management/Secretary studies desirable

Experience

• 3-6 years of experience as a Personal Assistant
• Prior experience with a financial services company desirable

Skills and Competencies Required:

• Good interpersonal skills will be required to be successful in this role
• Organizational skills and the ability to multitask are essential
• Ability to prioritise and handle stress
• Excellent written and verbal communication
• Must be able to communicate effectively at all levels
• Ability to work under pressure
• Fine attention to detail
• Assertiveness
• A high level of initiative and ability to work independently to meet deadlines.
• Professionalism
• Socially aware and able to work as part of a diverse team