Available Job Opportunities at Value Logistics

Purpose of the Job

• To monitor vehicles during delivery times, follow up on alarms and report all incidents on a daily basis.

Key Responsibilities 

Operational

• Vehicle monitoring
• Alarm monitoring
• Monitoring of drivers/vehicles on route
• Reporting of incidents/accidents/damages
• Report vehicle faults to the relevant department
• Re-routing of drivers on the road with regard to urgent deliveries when necessary
• Assist drivers during deliveries when they are lost or can not find the correct address
• Assist drivers when delayed at customers for quick assistance. Liaise between drivers and call centre

 Minimum Requirements

• Grade 12 (Matric)
• Fully computer literate
• 1 – 2 years experience in transport environment
• Good communication skills

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Purpose of the Job

• To ensure that all rental agreements have been debriefed daily, completed correctly, and sent to head office within specified timelines. To ensure that a general administration in the branch is managed. Ensure that fines are administered upon receipt, asset registers are maintained, fuel and e-tolls are up-to-date, and all deadlines are met.

Key Responsibilities 

Operational

• Compile a Sequence Audit Report of rental agreements received with a report supplied from embrace, debriefed, and closed as soon as vehicles return, and submit it to the invoicing department within the relevant time frame
• Ensure a register is kept of contracts issued to operations to control the sequence
• Ensure that rental agreements are updated daily
• Ensure that before doing cost estimates, all rental agreements are to be closed correctly by checking that all fields are correct with all the checks that are in place when closing off rental agreements
• Compile a handover sheet stating the RA number, date of hire, customer, and contracts, and send it to invoicing only once the costing estimates have been processed, checked, and approved
• Confirm the correct fuel recovered, the correct e-toll recovered, and all rental agreements for the month have been verified as billed once invoicing has rolled over
• Resolve any queries relating to rental contracts, cost estimates, and debriefing
• Ensure all RA’s and customer/company documentation are locked in the safe after office hours
• Updating of fuel and e-tolls is to be done daily to ensure full recoveries on all rental agreements
• Maintain the asset register for non-vehicle assets. This should be updated monthly by comparing it with the asset register from the Assets department
• Immediately advise the Assets Department of any changes or discrepancies
• Ensure that all assets are labelled with the relevant asset tag
• Ensure that correct VMA’s are completed and filed for any assets transferred
• Ensure asset verifications are conducted quarterly, annually, and within the required timelines
• Ensure that fines administration is executed daily
• Maintain the fines register with all details pertaining to the fine
• Ensure that paid fines are indicated on the register and that the rental agreement and invoice number are on the register
• Ensure that updated customer proxy details are kept on file
• Ensure that sufficient stationery is available for the fax/copier machine
• Exercise strict control over the ordering and issuing of stationery. All orders must be approved by the Branch Manager before ordering
• Ensure Embrace requisitions are completed for stationery and fuel and approved timely for GRV
• Ensure copies of orders created on Embrace are kept on file for ledger verification
• Ensure Embrace orders are receipted once the order has been delivered, and a copy of the receipt is kept with the order on file
• Gather sales fuel slips weekly and update them to meet the deadline for submissions of fuel claims
• Fuel Recon to be done every Monday and submitted for approval and payment
• Ensure that all administration and filing are up-to-date
• Maintain professional conduct
• Ensure the dress code is in accordance with the company’s Standard Operating Procedures
• Maintain housekeeping standards daily
• Ensure standards of Health and Safety are maintained

Minimum Requirements

• Grade 12 (Matric)
• Previous administrative experience
• Computer literate

Skills Required

• Able to handle administrative procedures without supervision.
• Able to supervise the correct implementation and utilisation of administrative procedures

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Purpose of the Job

• Supervise the dispatch processes and staff working in the dispatch area to ensure that the required activities are carried out as per Value and customer requirements.

Key Responsibilities 

Process

• Ensure that the Standard Operating Procedures are known, understood, trained on and maintained to ensure that the dispatch procedures are carried out correctly
• Understand and know how to make use of the various systems in the business
• Ensure effective planning of outbound stock is done daily as per the volumes to be dispatched
• Ensure effective planning of staff requirements to manage volumes expected
• Ensure that picking is planned correctly in order to meet volume requirements
• Ensure that sufficient materials and equipment is available to effectively carry out the dispatch tasks
• Ensure that all stock is handled in a manner which maintains the condition of the stock and its packaging as well as any specific the requirements of the products
• Carry out investigations where required for discrepancies of documentation, vehicles, seals or products upon dispatch
• Communicate issues with the customer where necessary
• Resolve all issues within 24 hours
• Arranging of vehicles when required to ensure that vehicles are booked and available on time for dispatch of stock
• Ensure that handover of stock to other operations are controlled as per the respective system processes
• Ensure that all loading procedures, when carried out, are done so correctly as per the required procedures
• Ensure that all loads dispatched from the warehouse are properly secured prior to departure
• Ensure that the WIP report is managed and maintained on a daily basis
• Ensure that control of all documentation is maintained at all times and all filing is up to date
• Ensure all dispatch reports are managed, maintained, monitored, actioned upon and reported to the respective managers
• Analyse dispatch stats from reports and use the information to action as required

Staff

• Supervise staff and their productivity within the dispatch area
• Ensure correct and effective resource planning is done to meet operational requirements
• Ensure overtime is kept to a minimum and only required on an exception basis
• Ensure that dispatch staff have the necessary training
• Carry out on-the-job training where required

Quality, Health and Safety and KPIs

• Ensure that dispatch KPIs are known, understood, measured, managed and maintained and reported on monthly
• Ensure proactive actions are taken
• Ensure that all QMS procedures are implemented and maintained
• Ensure NCRs/NCPs and IOs are raised daily, and staff are motivated to use the system to improve the operation
• Ensure that all NCR’s/NCP’s and IO’s are closed off within the required lead times (5 working days)
• Ensure standards of Health and Safety are maintained as well as the requirements of the Occupational Health and Safety Act
• Ensure that all monthly checks are carried out as required
• Maintain housekeeping standards on a daily basis

MHE and asset management

• Ensure that the facility, stock and assets are adequately secured and that all Loss Control policies and procedures are implemented
• Ensure that assets are well maintained, accounted for and reported on as required
• Ensure that all assets and MHE are optimally utilised
•  Minimum Requirements
• Grade 12 (Matric)
• Logistics/warehouse/business management diploma/degree beneficial
• 5 years of experience in the logistics/warehouse industry

 Skills Required

• Supervisory skills
• Administrative capabilities
• Computer skills
• Ability to solve discrepancies when highlighted
• Ability to identify discrepancies in terms of stock condition and quantity
• Good communication skills
• Planning skills
• Able to make decisions
   

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Purpose of the Job

• Carry out inventory procedures within an operation or as allocated in line with Value inventory procedures and customer inventory requirements. Ensure all reports are managed and maintained and inventory accuracy levels are maintained at all times.

Key Responsibilities 

General

• Ensure that the Standard Operating Procedures relating to the management and control of inventory are known, understood and followed
• Understand and know how to make use of the various systems in the business
• Carry out inventory-related investigations and queries needing resolution and sustainable corrective, action and driving the required actions
• Ensure that NCRs/NCPs /IOs are raised and completed for all areas required as identified during inventory processes and investigations
• Ensure that stock is accounted for at all times and that claims and damages are managed and kept to a minimum

Storage

• Ensure consolidation of pallets in the replenishment areas to improve utilisation
• Conduct spot checks on bin locations to ensure bin accuracy
• Ensure that the product is correctly handled to ensure that product quality is maintained and no damages occur
• Ensure that all units of measure are understood and applied
• Ensure that physical and system aligns in terms of product, location and quantity
• Measure obsolete stock as well as expired/nonmoving stock

Master data and WMS

• Ensure that master data (product master) is maintained and managed in all operations for the purpose of accurate inventory levels
• Ensure that the product information is correctly uploaded upon receiving
• Ensure that WMS functionality is understood, correctly used and applied as required

Book-to-book, cycle counts, and stock takes

• Ensure that book-to-books are carried out as per the required frequency and that all variances are investigated and resolved timeously
• Ensure cycle counts are carried out daily as required to maintain high stock accuracy levels with minimal losses
• Ensure empty bin checks are carried out daily
• Report on cycle count results and ensure that any discrepancies are resolved time
• Ensure stock take preparations are carried out correctly prior to all stock takes and ensure that the respective inventory records are in place and managed
• Ensure stock takes are carried out effectively and correctly as per the Value and customer requirements
• Ensure cycle count and stock take results are reported to senior management and clients as required
• Ensure all inventory records are correctly filed and easily accessible should they be required (Stocktake, cycle counts, inventory investigations etc)

Reporting 

• Ensure that daily, weekly and monthly inventory reports are completed and provided to the relevant management
• Ensure that inventory KPI is maintained and reported on
• Investigate inventory KPI failures
• Investigate stock variances and assist in the provision of resolution actions
• Analyse reports with the aim of identifying solutions for improvement and or resolution of problem areas

Minimum Requirements

• Grade 12 (Matric)
• Logistics/warehouse/business management diploma/degree beneficial
• 3 years of experience in the logistics/warehouse industry with inventory knowledge

Skills Required

• Computer literate
• Good communication skills
• Organisation skills
• Ability to identify discrepancies
• Ability to analyse data

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Purpose of the Job

• Ensure that delivery trip sheets, POD and drivers are debriefed according to the Value Procedure. Reporting of driver incidents/accidents to Branch/Operations Manager. Report vehicle damages to the dedicated distribution manager.

Key Responsibilities 

Operational

• Debriefing of drivers
• Checking trip sheet against tracking for unscheduled stops
• Receiving of vehicle keys
• Checking PODs for any discrepancies (shortages etc.)
• Allocation is done on Trackmatic
• Trackmatic debriefing
• Management of Handheld Devices

Administration

• Preparation of the next day’s delivery paperwork
• Assigning of collections
• Assigning with seals for seal-to-seal procedures

Customer service

• Customer relations ensure that debriefing is always up to the required standard

Minimum Requirements

• Grade 12 (Matric)
• Computer literate (MS Word, excel, outlook, etc.)
• Must possess sound local geographical knowledge
• Good written and oral communication skills

 Skills Required

• Good communication skills
• Able to complete forms related to own working area
• Can complete administrative procedures with necessary directions and systems at disposal

Personal Attributes

• Energetic
• Adaptability
• Ability to deal with pressure
• Client-centred, committed and detail-oriented
• Positive attitude, proactive and a team player
   

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Purpose of the Job

• Manage and supervise the fleet and staff in a manner that meets the Branch objectives, maximises profits, reduces costs, and meets customer requirements. This also includes maintaining MHE equipment, fuel bowers, and Linehaul planning.

Key Responsibilities

Operational 

• To ensure that vehicles are correctly allocated according to the load requirement sensible utilisation
• Ensure drivers remain married to vehicles
• Ensure the vehicles are dispatched on time as per dispatch cut-offs
• Ensure vehicles are allocated as per specification
• Ensure that route sheets are correct and submitted in accordance with the C-Track Procedure
• Ensure that all keys are properly controlled and access to vehicles restricted
• On departure of vehicles the following items are in place. Vehicle Key, Clawtainer, Checklist book, Trip sheet, Trolley, Straps, Chock Blocks, Load Bars, gate pass or Manifest, seal, lock and crew
• Ensure that Return Procedure is in place; return inspection, the vehicle is cleaned, filled with diesel, parked and locked
• Ensure pre-trip and post-trip vehicle inspections are carried out by the drivers to identify any electrical or mechanical defects that need to be actioned immediately
• Ensure all correct care is taken regarding tracking and monitoring all vehicles on route. A route sheet of all vehicles out on the road should always be present
• Ensure that bookings of faulty tracking units are made immediately with C-Track to be repaired asap
• Vehicle breakdowns and accidents must be handled efficiently to prevent failed deliveries and stock losses
• Ensure all breakdowns, incidents and accidents are reported immediately to superiors
• Investigate all accidents and complete accident form and insurance forms. Accidents to be handled as per procedure – notification to Insurance within 24 hours
• To ensure that the Vehicle Accident Steering Committee are held and that all relevant information is sent through to Value Insurance to obtain a claim number
• Ensure the vehicle/s are sent for a quote, and these quotes are sent to the relevant parties immediately—no delays
• Ensure nightshift diesel attendant conducts tyre surveys daily
• Maintaining and managing the diesel bowser
• Planning local collected and received volumes for loading onto Linehaul vehicles
• linehaul bookings and confirmation
• Managing diesel attendances
• Registers and filing are correct and up to date

 Fleet & material handling equipment

• Ensure that COFs are done two months before the expiry date
• All services are booked correctly and on time
• Ensure that vehicle tyre survey is done monthly
• The equipment needed to clean the vehicles is in place
• To ensure that all C-Track units are operational
• Ensure all vehicles are roadworthy and the following are in place: Valid license disc and COF
• Vehicle condition is maintained as per the business-standard
• Ensure vehicles are clean inside and outside at all times and that all
• To ensure that the vehicle is sent for repairs once the quote has been authorized and to ensure that the loan form for the recovery went through to
• Ensure all forklifts are serviced on time
• Load test on MHE is done on time
• Ensure maintenance of MHE as per business standards

Quality, Health and Safety, and KPIs

• Ensure that customer KPIs are known, understood, measured, managed, maintained and reported on monthly
• Ensure continuous improvement receives focus and is implemented
• Ensure standards of Health and Safety are maintained Ensure that all monthly checks are carried out as required
• Ensure housekeeping standards are maintained daily

Management Reporting 

• Km capturing
• Robot report
• Weekly Fuel Consumption
• Daily dip Bowser
• Fleet reports
• Service and COF Report
• Linehaul reports
• Km’s Report
• Management Reporting

Staff

• Ensure ongoing Training is carried out on an ongoing basis, including Drivers and Crew
• Book Specific Training with DTA
• Ensure all Staff reporting to you in the Transport Department have a Job Description, know the SOPs for their job function and adhere to these
• Ensure correct dress codes are adhered to
• Maintain discipline within the area of responsibility
• Monitor staff performance
• Effectively manage and control overtime worked

 Minimum Requirements

• Grade 12 (Matric)
• Supply chain/logistics certificate/diploma/ degree
• Minimum 2 – 4 years of experience in logistics

 Skills Required

• Management and leadership skills
• Computer literate
• Communication skills
• Organisation skills
• Can complete administrative procedures with necessary directions and systems at disposal
• Able to apply basic health and safety procedures relevant to own work functions under direct supervision
• Able to identify hazards and deal with them with direct instructions/guidance in place

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Purpose of the Job

• Verifying and approving of dimensions.

Key Responsibilities 

• Approvals of products on the system
• Loading of products on the system
• Loading of drivers and deactivating of drivers on the system
• Loading of Vehicles on the system
• Preparing templates for master uploads
• Extracting product masters from the system
• Measuring of product
• After-hours assistance
• Any duty which compliments the functioning of the department
• Meeting deadlines
• All products / Drivers/ Vehicles to be approved and loaded before close of business each day
• Meeting deadlines
• Maintain professional conduct
• Assist in relevant operations/operational functions as required
• Ensure housekeeping standards are maintained
• Ensure Health and Safety requirements are adhered to

 Minimum Requirements

• Grade 12 (Matric)
• Own transport
• MS Office (Outlook, Word & Excel)
•  Skills Required
• Understand administrative processes in the department
• Deadline-driven and accurate
• Good communication skills
• Able to function independently
• Knowledge regarding the following: General dimensions knowledge

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Purpose of the Job

• To take full control of the Tyre Bay functions, including driving to various sites to carry out routine tyre maintenance, including tyre breakdowns, tyre surveys, preventative tyre maintenance and ensuring all is maintained as per Value standards.

Key Responsibilities 

Stock 

• Ensure Tyre stock is locked and secured at all times
• Investigate and report discrepancies daily
• Assist with monthly cycle counts
• Ensure sufficient stock on hand.

Tyre surveys 

• Drive to sites where required
• Prioritise vehicle tyre surveys and maintenance by working on the fleet list provided by your supervisor
• Conduct daily tyre surveys on the Intersect tyre management software provided, use manual documentation when the system is offline
• Ensure that accurate information is captured on tyre surveys IE, Brand numbers, wheel positions, tyre pressure, and tread depth readings
• Ensure all vehicles are surveyed, and tyre pressures are maintained and corrected once a month
• Ensure that spare wheels are also surveyed, and report back to the supervisor on missing spare wheels
• Spray spare wheel rims with red paint for easy Identification of spare
• Ensure that all wheel nuts are torqued and wheel nut securing indicators are fitted
• Fit wheel nut indicators were missing
• Take photos of scrap tyres and add to the tyre scrap sheet
• Take photos of all tyres removed
• Submit daily updates to your supervisor pertaining to the vehicles surveyed, tyre problems identified, and vehicles still required to be surveyed as well as daily productivity

Branding of tyres

• Ensure all Value vehicle tyres are branded

Tyres replacement

• Identify and replace smooth tyres, punctured and damaged tyres as per SOP
• Ensure that the tyre change slips are completed accurately and timelessly
• Tyre change slips are to be actioned daily

Breakdowns

• Ensure that the breakdown support vehicle is loaded with the correct size and quantity of tyres needed for the said breakdown
• Drive to the site and ensure breakdowns relating to tyres are attended to promptly
• Ensure that breakdowns are handled with priority and urgency while still abiding by the regulations governed by our driving rules in South Africa
• Ensure that the breakdown report and change slips for tyres removed and fitted are completed
• Return damaged/punctured smooth tyres back to the depot and ensure the tyres and change slips are actioned accordingly

Company equipment and assets

• Keep tyre maintenance tablets locked away, in a safe place when not in use and at the end of your shift
• Vehicle checklists must be conducted daily and submitted to your supervisor for filing
• Ensure that Vehicles are parked and locked when not in use
• Ensure vehicle keys are handed to your supervisor and locked away in a safe after every shift
• Report all accidents and damages to your vehicle to your supervisor
• Ensure that all tools and equipment are always in working order
• Submit the tyre bay tool checklist weekly to your supervisor
• Report defective tools to your supervisor

Company equipment and assets

• Always keep the work area and company vehicle clean and tidy

Health and safety

• Work involves looking after your and your colleague’s health and safety. It also involves working with dangerous goods
• Ensure that all safety rules and regulations are conformed too
• Ensure the correct PPE is used at all times
• Report health and safety issues and near misses to your supervisor immediately

General

• Ensure that you adhere to all company procedures and policies with respect of: SOPs and Training, HR Policies, POPIA Policies, Dress Code, Smoking and Attendance
• Also needs to assist with any other company requirements
• Weekend work may be required from time to time

 Minimum Requirements

• Grade 12 (Matric)
• Code B Driver’s license
• 1 – 2 years of heavy-duty tyre experience
• Physically able to lift heavy objects

 Skills Required

• Able to drive
• Able to execute functions regarding tyre maintenance and stock
• Able to read & write clearly
• Able to apply basic health and safety procedures relevant to own work functions under direct supervision
• Able to identify hazards and deal with them with direct instructions/guidance in place
• Able to communicate effectively
   

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Purpose of the Job

• The Site Supervisor represents Value Logistics on-site by efficiently managing the costs and fleet and making sure the customer receives the best possible service regarding deliveries.

Key Responsibilities 

Operational duties

• Supervise and control staff attendance registers and absenteeism, ensuring that the optimal staff function is available on-site
• Co-ordinate any site staff requirements with the Labour Broker and Key Account Manager
• Ensure that site staff hours are correctly captured on Wage Keep
• Co-ordinate, supervise and control all fuel-related processes in terms of bowser control, refuelling, fuel consumptions, EDC/Ned fleet Cards and reconciling of fuel usage schedules
• Ensure that the overall fleet condition meets the requirements set out in the SEC Manual
• Co-ordinate and control daily vehicle route planning, loading and offloading, customer documentation handover and dispatching of drivers
• Ensure all documentary and outlined processes are adhered to concerning Accident Claims/ Product Claims and Breakdowns
• Communicate effectively with the Key Accounts Manager relating to all operational and distribution activities
• Conduct driver/customer-related training for on-site staff with regard to customer and value processes and procedures
• If required, conduct daily handover to the Nightshift Supervisor or a responsible party in your absence
• Co-ordinate and supervise the completion of pre and post-trip vehicle inspections, logbooks, workshop bookings, COFs and vehicle transfers
• Control of Adhoc vehicle requirements
• Ensuring that all driver documentation is valid and updated timeously in terms of PDPs, driver’s licenses and any required endorsements
• Controlling the usage and issuing of all on-site staff PPEs and uniforms as required by site
• Managing staff machine/equipment operator licenses
• Ensure vehicle tracking is operational on all vehicles and that defective units are booked into workshop for repair
• Ensure housekeeping is in order and the value workplace is always clean and tidy
• Dispatch deliveries from the Trackmatic system and manage drivers’ route adherence on Trackmatic
• Management of abnormal vehicle fleet and loads daily

Administrative duties

• Ensuring the compilation and completion of operational reports: Daily Log, Utilisation Report, Absenteeism Report, Vehicles in Workshop Report, Fleet Checklist, Weekly Site Report, Fuel Consumption Report, Vehicle Tracking Reports,
• Embrace Usage capture
• Preparing schedules for billing purposes
• Co-ordinate and control the issuing of all petty cash, related documentation, claims and reconciliations
• Supervise the completion, handover and signoff of all customer-related documentation
• Supervise the completion of monthly contracts and billing

Administrative duties

• Construct and maintain strong customer relations by ensuring customer service levels are realised
• Supervise and monitor all customer’s identified KPIs and service levels to ensure all targets are met
• Compile and present any customer-required KPIs, reports, operational feedback and operational constraints

 Minimum Requirements

• Grade 12 (Matric)
• Fully computer literate (MS Word, Excel, Outlook)
• 3-4 years of relevant working experience in the industry
• Excellent interpersonal and communication skills

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Purpose of the Job

• Repairing of accident-damaged vehicles and equipment.

Key Responsibilities 

• Read the job card/quotation to establish what work needs to be done
• Check the vehicle against the job card/quotation and establish what parts are to be ordered
• Check for additional damage
• Order the necessary parts
• Carry out repairs whilst maintaining the required high standards
• Follow up on the parts ordered
• Check that the parts ordered are correct and not damaged
• Ensure that all parts to be painted go with the vehicle to the paint shop
• Strip and assemble the vehicle
• Make sure that all panel alignment and fitment of parts are correct
• Recheck the entire job, make sure the work is done and is of a high standard
• Do a physical check that the vehicle is roadworthy
• Check the assistant’s work
• Advise, assist, teach and manage the assistant
• Liaise with the Foreman, Estimator, Manager
• Drive cost savings – repair instead of ordering items where possible
• Ensure that tools and equipment are looked after and kept in good working condition
• Ensure that productivity and efficiency are at an acceptable standard
• Maintain professional conduct
• Assist in relevant operations/operational functions as required

Housekeeping

• Work area should be clean and maintained tidy at all times

Health & Safety

• Work involves looking after you and your colleague’s health and safety. It also involves working with dangerous goods
• Ensure that all safety rules and regulations are conformed to

General

• Ensure that you adhere to all company procedures and policies regarding: SOPs and Training, HR Policies, Dress Code, Smoking and Attendance
• Assist with any other company requirements

 Minimum Requirements

• Grade 12 (Matric)Matric (Grade 12)
• Qualified Panel beater
• Valid drivers license
• Good communication skills