Warehouse Supervisor Reference Number: 9993275 at Armscor

CRITICAL PERFORMANCE AREAS:

• Supervise the Warehouse Assistants’ tasks, outputs and deliverables to ensure compliance with prescribed procedures and monitoring of performance against outputs as specified in their job descriptions. (E.g. stock receipts, binning of stock, stock take, issuing, etc.) 
• Execute stock receipts, binning of stock, stock take plans & stock takes and the accurate issuing of stock in line with DOD Asset Management prescripts and the DMD Stock Management Procedure. 
• Identification of the three categories of stock discrepancies and ensure the rectification thereof in line with DOD asset management procedures. 
• Responsible for the transfer planning and transfer execution of DOD stock. 
• Responsible for the precise processing of issue and receipt vouchers as prescribed by the DOD Asset Management prescripts and the DMD Stock Management Procedure. 
• Responsible for the maintenance of a compliant asset/stock database of all incoming, outgoing and stock on hand as well as the Information Technology and Communication equipment at the DC. 
• Implement and ensure compliance with security arrangements with the DOD depot, unit and the security guards as to ensure that the security at the warehouse is executed in terms of the contract with the security company as well as inspect the warehouse security daily patrol checklist. 
• Execute all stock management activities including pre disposal (milestone 2 to 4) assistance that the warehouse provides to the Unit or Depot to ensure compliance with DOD and DMD stock management procedures. 
• As Supervisor, the incumbent is responsible for management reporting, daily operational requirements of the warehouse which includes human relations, training, service requests, written communications, Issue Voucher (IV) & Receipt voucher (RV) records, compliance controls and compliance with the Armscor Master Record Structure. 
• Liaise with unit officer commanders, senior DOD personal as well as internal and external clients in the execution of the warehouse and stock management function and in support of DMD objectives. 
• Ensure that all Disposal Centre activities and employees comply with SHEQ regulations.
• Implement and monitor the Disposal Centre SHEQ plan and Ensure execution of all SHEQ plan activities. 
• Coordinate facilities/buildings defects and Ensure that all the work is completed by contractors in line with the prescribed requirements. 
• Participate in the DMD, DC and SHEQ meetings regarding operational and management issues. 
• Ensure compliance with the FSE/unit Service Level Agreements between the unit/Depot and the DMD: DisposalCentre. 
• Supervise the vehicle/forklift usage and registers e.g. point to point, pre-trip inspections and after trip inspections daily. 
• Responsible for the upkeep of the Warehouse premises. 
• Control warehouse keys. 
• Give inputs to DMD stakeholder plan and execute respective stakeholder events as per plan. 
• To ensure and work according to and in compliance with all SHE regulations. 
• Investigate and report warehouse operational discrepancies. 
• Conduct quarterly revision of balance scorecard for subordinates. 
• Ensure the training and development of subordinates in line with the development contract. 

 QUALIFICATIONS:

• Grade 12. 
• Diploma or certificate in Warehouse/Stores and Inventory Management. (Preferably a DOD qualification) CALMIS and OSIS Information Management Systems Competency Certificate. 
• Safety, Health, Environment and Quality (ISO) Competency Certificate/Qualification. 
• Forklift license. 

 EXPERIENCE:

• 4-5 years’ experience.
• Experience in DOD stores environment will be a recommendation.

 KNOWLEDGE & FUNCTIONAL SKILLS:

• DOD stores and stores accounting environment with a sound knowledge of DOD equipment and accounting systems. 
• CALMIS and OSIS Information Management Systems. 
• Competency qualification. 
• Forklift license. 
• Relevant Health & Safety Certificate.