Temp Finance Administrator at Smith Garb

Duties and responsibilities

Administrator and Finance:

• Monthly monitoring and analysis of use/abuse of company cell phones and data usage.
• Tracking and managing deliveries for goods ordered by admin department.
• Managing and ordering:
• Stock on a weekly basis for staff refreshments.
• Stationary
• Tax Manual Invoice Books, Security Books, Gate Release Books.
• Creating and sending of PO's for invoices received from AP Controller.
• Checking of all creditor invoices received are billed correctly.
• Reconciling of all suppliers assigned to me are captured per statement received for the capturing month period.
• Support manager to follow up on any variances.
• Preparing monthly admin reports.
• Prepare reconciliation spreadsheets.

Travel:

• Do travel arrangements for local (to and from Cape Town) and occasional international travel, including but not limited to hotel; flights; vehicle rental; allowance payments; transfers, etc.
• Provide all relevant and essential information to the traveller regarding their travel. That will include: Travel Itinerary,
• Maps, Guides, Brochures.
• Dealing with travel problems, complaints, or refunds in a professional and patient manner.
• Maintain statistical and financial records of each traveller.

Debtors:

• Preparing bills and invoices for clients who have purchased products or services.
• Creating the order and double check if all fields are complete in the correct manner.
• Check figures, postings, and documents for correct entry, accuracy, and proper codes.
• Prepare statements of accounts for customers.
• Reviewing the accounts receivable ledger regularly to pinpoint discrepancies and correct them.
• Facilitating payment of invoices due by sending bill reminders and contacting clients.
• Responsible to allocate customer receipts and credit notes.
• Monitoring and allocation of daily customer receipts.
• Provide Customers with invoices, proof of deliveries, obtain purchase orders.
• Ensure all COD accounts have been allocated.

Skills Required

• Interact effectively with employees at all organizational levels
• Good communication skills (both written and oral)
• Read and process written information with the expected degree of accuracy for the position
• Good English communication skills (both written and oral).
• Demonstrate good organizational and time management skills.
• Take initiatives and be selfmotivated.
• Maintain operational integrity by following policies and procedures.
• Respond to communications quickly, effectively and professionally.
• High attention to detail.
• Ability to meet strict deadlines
• Ability to work well in SAP, Excel and Outlook is critical