Team Assistant at Rand Mutual - RMA

THE JOB AT A GLANCE

As a Team Assistant, you will be supporting the assigned departments within the Investments & Strategy Division with all related administrative functions for effective and efficient service delivery.

WHAT WILL YOU DO?

Provide General Secretarial Support to the Assigned Heads and Team

• Arrange Arranging meetings and managing the diaries of the assigned Heads
• Compiling of monthly reports for circulation per agreed timelines
• Arranging and coordinating departmental meetings as and when necessary
• Typing of reports, letters, presentations, circulars and general correspondence
• Handling and managing departmental queries

Travel Arrangements

• Responsible for the end to end travel arrangements for the assigned Heads and the departments
• Processing all financial/budget requests for sign off
• Minute taking
• Drafting agendas for the periodic meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines

General Administrative Duties

• Follow up on deadlines to subordinates by means of electronic task requests
• Diarise committee circulars and deadlines
• Assist with budget control
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meetings rooms as requested
• Stationery orders

WHAT YOU'LL BRING TO THE TABLE?

• Grade 12 (Required)
• Diploma in Office Administration/Secretarial (Added advantage)
• At least 1 year industry related experience
• Managing work (includes time management)
• Ability to work under pressure
• Attention to detail and accuracy
• Verbal and communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organising and planning