Team Assistant - Pensions and Medical Management (Parktown) at Rand Mutual - RMA

THE JOB AT A GLANCE

• As a Team Assistant, you will be working closely with the Pensions and Medical Management leadership. You will be supporting them with all related administrative functions for effective and efficient service delivery.

WHAT WILL YOU DO?

• Provide general secretarial support to the assigned to the Prevention Department
• Arrange meetings and managing the diaries of the Leaders within the Pensions and Medical Management Department
• Compiling of monthly reports for circulation per agreed timelines
• Arranging and coordinating departmental meetings and catering as and when necessary
• Typing of reports, letters, presentations, circulars and general correspondence
• Handling and managing departmental queries

Travel Arrangements

Responsible for the end-to-end travel arrangements for the Pensions and Medical Management Department

Financial Duties

• Assist with budget control
• Processing all invoice/financial/budget requests for sign off
• Organisation and payment for external service providers

General Administrative Duties

• Minute taking
• Drafting agendas for all meetings as required
• Circulation of accurate and quality minutes for the meetings within the agreed timelines
• Follow up on deadlines
• Diarize committee circulars and deadlines
• Manage the departmental documents on SharePoint through editing, version control and publishing
• Upload month end reports on SharePoint
• Booking meetings rooms as requested
• Stationery orders

Stakeholder & Project Duties

• Assist with the logistics for stakeholder training and projects that includes venue and courier bookings
• Organising and distribution of collateral to stakeholders
• Assist with basic administration for project coordination
• Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers