Team Assistant Enterprise & Supplier Development at Sasol

Short Description / Purpose of Job

• Provide administrative/secretarial services to the Enterprise and Supplier Development (ESD) RSA management team thereby also assumes responsibility for general departmental management. Play a vital part in the administration and smooth-running of the team. Provide high level support services that impact the effectiveness of the managers and functional area.

Recruitment Description / Key Accountabilities

• Provide administrative support to the ESD RSA region (Head of ESD, Manager Funding, Manager Projects, ESD Manager RSA region and Manager Enablement) to ensure effective and efficient operations.
• Book meetings and take minutes.
• Perform due diligence & ITC checks and provide reports to Specialists
• Document Control/ Management.
• Responsible for coordinating and scheduling Credit Committee meetings
• Compile Credit Committee packs and take minutes
• Register and deregister all Siyakha' s assets and manage title ownership of moveable assets funded by the Trust;
• Ensure that beneficiaries have valid insurance policies in place and are ceded to Siyakha etc.; and
• Responsible for attending to the Service Now Calls that relate to Linkage invite requests, send Linkage registration link to SMEs and close the call on the Service Now system.
• Responsible for general area / department and is the team’s expert in methods and tasks efficiencies.
• Operates within relatively standardised guidelines from superior/ s regarding what is required and how it is to be done.
• Constantly interacts with people in dealing with day-to-dat effectiveness of delivery.
• Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing and maintaining files, posting information, greeting/referring/assisting visitors/clients/staff/others, mail distribution, and photocopying.
• Delivers on time and within required standards. Deals with immediate and relatively short-term issues with procedural routine thinking challenges.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Devises and maintains an effective paper-based filing system, where required for the team.
• Completes forms in accordance with company procedures

Formal Education

• National Diploma (NQF 6) in Business Administration or similar

Min Experience

• 3+ relevant years

Competencies

• Agility: Way of planning and doing work in which it is understood that making changes as they are needed is an important part of the job and that small but continuous improvement with a comprehensive view delivered frequently is more important than a final deliverable at end state which potential could be late or not meet the customer expectation.
• Flexibility: Characterized by a ready capability to adapt to new, different, or changing requirements.
• Collaboration: The action of working with someone to produce something
• Customer Focus: A continuing focus on the needs and requirements of customers and clients, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• Problem Solving: Is a step-by-step process of defining a problem, searching for information, and testing a series of solutions until the problem is solved. In involves critical thinking, analysis and persistence.
• Self-Mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correction
• Business Acumen: An intuitive and applicable understanding of how a company or unit makes money. Displays a thorough understanding of what drives profitability.  Maintains a market-focused approach to business.  Keeps an overall big picture understanding of the business and its interrelationships enabling a person to make better business decisions.  The ability to make good business judgments and quick decisions in a manner that is likely to lead to a good outcome.
• Partnership Leadership: Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes. Builds teams and creates synergies through working across boundaries.
• Reporting: The ability to access information from databases, forms, and other sources, and prepare reports according to requirements.
• Situational Leadership: The ability to effectively deal with a variety of situations and circumstances that arise unexpectedly and requiring management action.