StellMed Manager at Stellenbosch University

The incumbent will be involved in the following:

Management of FMHS CPD Accreditor:

• Managing the CPD office with two CPD officers of all FMHS and public accreditations (more than a 1000 accreditations annually).
• Liaising with the FMHS CPD committee for meetings and approval of all the CPD accreditations.
• Liaising annually with the Departmental Heads to compile the CPD committee.
• Problem solving and assisting with all activities referred back for revision.
• Resolving conflicts or complaints from organisations and Departments in connection with delayed and incorrect accreditations.
• Liaising with organisations and departmental heads with regards to CPD activities that are not up to standard.
• Allocating and managing where the provider failed to comply with the rules and regulations of the CPD guidelines.
• Record keeping and reporting to the HPCSA National Accreditors forum of all the CPD activities accredited contained in the Criteria and Guidelines for Accreditors document.
• Providing feedback to the FMHS on all activities and approval status.
• Reporting back annually to the HPCSA National Accreditors Forum (NAF).

Management of StellMed Courses:

• Managing the facilitation of courses, conferences, webinars and online courses.
• Sourcing presenters for each topic of expertise within the Faculty of Medicine and Health Sciences via the departmental heads.
• Approving and managing the accreditation of all StellMed courses on the Stellenbosch University short course system.
• Liaising with the Short Course Division with regards to all problems with the SU Short Course systems.
• Approving all development of course/conference invitations.
• Approving all medical equipment, stationery, clothing, etc., for courses.
• Approving venue procurement and/or set-up of the webinar and online content via SUNOnline.
• Approving all course lecture material, refreshments, social events, flights, transport and accommodation.
• Approving the issuing of all short course and conference certificates via the short course system.
• Approving all budgets for all course expenditures.
• Recording and reporting of StellMed activities to Business Management as requested.
• Annual short course statistics and analytics.
• Completing needs analysis for future courses.

Financial Management:

• Managing the StellMed Standard Bank account.
• Managing the CPD cost centre.
• Managing all the StellMed short course cost points (106 cost points).
• Managing all the transfers from the StellMed Standard Bank account to the correct cost points.
• Approving the reconciliation statement from the Standard Bank account once a month.
• Reporting StellMed's account statements to the Finance Division.
• Approving all maintenance and purchases of technical equipment and furniture.
• Managing the issuing of all the Pastel invoices for payments.
• Following up on outstanding payments from the Department of Health (DOH).
• Budget meetings and reconciliation of budgets for the DOH.
• Establishing and achieving business and profit objectives. 

Human Resources:

• Managing all Oracle presenter payments.
• Leave administrator for employees.
• Performance management of employees.
• Managing absences.

Management of StellMed:

• Organising team roles and evaluating employee performance.
• Providing oversight and direction to employees.
• Ensuring employee wellness and conflict management.
• Delegating responsibilities and time scheduling among employees.
• Liaising with the DOH concerning training matters.
• Managing all concerns and complaints from Departments, the DOH and organisations.
• Documenting operational tasks and reporting to Business Management and the Vice Dean: Learning and Teaching.
• Performing employee reviews and assessments.
• Recruiting and assisting with the new employee training programme.
• Making operational and process decisions.
• Organising and delegating assignments to team members.
• Managing team spirit building and camaraderie.
• Developing more effective or efficient processes and strategies for employees.
• Ensuring that staff members follow the policies and procedures of the University.

Job Requirements    

• A relevant degree in health sciences, education, management, or a related field.
• Significant experience in managing professional development programmes, preferably within a medical or health sciences context.
• Experience in managing accreditation processes and liaising with professional bodies like the HPCSA.
• Proven track record in financial management, including budgeting and cost management.
• Experience in people management.
• Strong organisational and project management skills.
• Excellent communication and interpersonal skills for liaising with various stakeholders.
• Problem-solving skills and the ability to handle conflicts and complaints effectively.
• Proficiency in using management software and tools like Oracle and financial management systems.
• The ability to manage multiple tasks and responsibilities efficiently.